• I can't send the file by email. Sending large files by mail. How to send a large file by mail

    How to send a document by email for dummies, three easy ways.

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    With the development of the World Wide Web, more ways to communicate between people at a distance have appeared. Now you can not only call someone without leaving your home, but also send an email.

    At the same time, using e-mail, you can send letters with attachments in the form of various text documents, presentations, photographs, videos, and more. Of course, the whole process of sending an email with an attachment is quite simple.

    However, it is sometimes difficult for novice users to cope with this task without outside help. This material will take a closer look at sending emails with attachments.

    How to send a document by email

    Despite the many different services that provide the ability to send letters electronically via the Internet (Yandex.Mail, Gmail, Mail.ru, Yahoo, Rambler and others), they all work according to the same algorithm.

    Only attaching a file on such services may vary slightly. But in general, to send an email with an attachment, you can follow the following procedure:

    • First, you need to log into your account on the service and click on “Write” or another button provided by the mail service for writing a letter electronically.
    • Then indicate in the “To” line the email address of the recipient.
    • If necessary, you can specify the subject of your letter in the “Subject” field.
    • Next, in addition to plain text, if you need to send a document or other file from your computer, you need to find the tool that is responsible for this on the service you use and click on it. For example, if you use Yandex.Mail, Gmail or Yahoo for these purposes, then you need to click on the icon in the form of a paper clip, and on Mail.ru and Rambler there is an “Attach file” button.
    • After you find the document you want to send, click on it with the mouse to select it and click on the “Open” button.
    • After uploading the files to the mail service, check that the letter is formatted correctly (to whom you are sending it and what exactly). If there are more documents than you need or you have chosen the wrong thing, then, as a rule, a trash icon appears next to it on the right side, clicking on which deletes the unnecessary file. To add a document, again click either on the paperclip or on “Attach file”.
    • To send an email to the recipient, click on the “Send” button.

    It is also worth noting that when using the mobile version of mailboxes, the algorithm of actions is similar to the extended one. That is, if you are on the road and the required document is on your phone or tablet, then if you have a mobile application, it can also be sent by e-mail.

    In this case, also fill out all the required fields, and then click on the paperclip or “Attach file”, thus adding the document and sending. As you can see, everything is quite simple and convenient.

    Send link

    If your document is stored on cloud services such as Google Drive, Yandex Drive, and others, or you created the document in Google Doc, then you can send a link to the document.

    To do this, open the document, click on access settings and copy the link, which can be sent in an email. If these are documents stored on Drive, then you can download them to your computer; if this is a document in Google Docs, then you can jointly edit it, make amendments, comments, and so on.

    Word

    If you use the Word program to create and edit documents, you can set up the email sending function once and then use it.

    Instructions:


    Pay attention to the top panel, namely the tab - mailings. A new icon should appear there, with the name you gave it.

    Now, after creating or editing a document, click on this icon. You only need to indicate the recipient's email, and the document will be sent to the specified address.

    How to send a document by email, summary

    I showed you three ways to send a document by email, choose the one that is most convenient for you. Once you send a letter, you will understand that there is nothing complicated in this process.

    The main thing to understand is that you do not send the paper document, it remains with you. You send an electronic copy of it, and the recipient will print it himself if necessary.

    But to send the paper original of any document, you should use our regular, all-usual mail and send the document by registered mail.

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    Often, due to work or personal matters, we are faced with the fact that we are asked to send a document by email. Unfortunately, not everyone knows how and can do this. It is for such people that we will describe the entire sending process in detail.

    First of all, it should be noted that not all files are convenient to send via email. Typically, this depends on the size of the file in megabytes. Send only small files no larger than 20 MB. Large files can also be sent, but it will take much longer, and the recipient will receive not the file itself, but a link to download it from the mail agent servers. The number of files you can send is not limited, but the more files you have, the longer they will take to download. That is why it is advisable to make an archive of files using WinRar (archiver). In this case, only one archive file with all the necessary data will be created for sending.

    How to send a document by email? Regardless of your email service (Yandex, Mail, Rambler, etc.), sending documentation via email goes like this:

    1. To begin, click on the "Write a letter" button. You can also use the "Reply" button if you want to continue correspondence on the same topic. To do this, in the “Inbox” folder, you look for a letter from the person you want, open it and select the “Reply” function.
    2. If you are writing a new letter (using "Write a letter") you need to specify the addressee. In the very top line, which is called "To", you need to enter the e-mail of the interlocutor by type " [email protected]".
    3. Go to the bottom line called “Email Subject”. For convenience, indicate a brief wording, for example, “Documents for verification” or something like that, so that your recipient can immediately understand the content of your message.
    4. Just below you will see a large free field where you can write the text of the letter. In this case, business ethics prescribes to greet the recipient and inform that the documents are in the attached files.
    5. Well, now the most important thing. Find the "Attach File" button. It can be either above the dialog box (in which we wrote the greeting), or below it. Clicking this will open your computer's File Explorer. Select the required files and click "Ok". To make sure that all files have downloaded, pay attention to the download bar for each of them. When it disappears and information about the size of the file appears (in kb or mb), this will mean that you have attached all the necessary files and the letter can be sent.
    6. The files are attached and the letter is generated. Now you can send it to the recipient by clicking on the "Send" button.

    You can send documents, photographs and images, audio and video files, web pages and other types of files in an email. At any time when writing a letter, you can attach up to 100 files to the letter, each of which is up to 2 GB in size.

    Attach a file from your computer

    1. Click "Attach File".
    2. Select the file you want to attach to the email.
    3. Click "Open".

    To select multiple files to upload at once, hold down the Ctrl key while clicking on the files.

    To delete

    Attach a file from your mailbox

    In addition to files from your computer, you can attach to a letter those files that are already in your mailbox. To do this:

    1. Click From Mail.
    2. Click "Attach".

    To remove an attached file, click the icon.

    It is prohibited to send files with the *.scr extension.Such files may contain malicious code that harms your email and computer.

    Attach a file from the Cloud

    You can attach any file that is stored in your Cloud to the letter. To do this:

    1. Click "From Cloud".
    2. Select files by checking them.
    3. Click "Attach".

    To remove an attached file, click the icon.

    Sending heavy files

    When you send files larger than 25 MB, they are uploaded to the cloud and sent to the recipient as a link. Such files are marked with an icon and have a certain storage period - 180 days from the date of posting.

    When you attach several files to an email, Mail calculates their weight. Some files with a total volume of up to 25 MB are attached to the letter itself - they are stored in Mail while the letter is stored. The remaining files that are not included in this limit are uploaded to the cloud, marked with an icon and received as a link. They have a limited shelf life of 180 days.

    After 180 days, the file will be permanently deleted from our servers. Unfortunately, it will not be possible to restore it even with the help of support.

    If you want heavy files not to be deleted after 180 days, And . Files are stored in the Cloud until you delete them yourself.

    Instructions

    Open Windows Explorer by double-clicking the My Computer shortcut on your desktop or by pressing the WIN + E keyboard shortcut. Find the folder you want to send and right-click it. In the context menu, select the archive packaging command. Depending on the installed archiver, the wording of this command may differ, but the meaning will be the same. For example, if you are using WinRAR, and “Texts”, then the package in the context menu will be formulated as follows: “Add to archive Texts.rar”. If you select this particular line in the menu, and not “Add to archive,” then WinRAR will create the Texts.rar file without any additional questions and place the folder and contents in it.

    Make sure that the resulting archive is not too large to send by email. Almost all public web services have limits on the size of the files they send. If your packaged folder does not fit within the specified limit, then the archive must be divided into several parts. If you use WinRAR, then the rar file can be converted into a multi-volume archive. To do this, double-click it, press ALT + Q, and click the Compress button. In the lower left corner of the compression settings window there is a field called “Split into volumes of size (in bytes)” - specify in it the maximum weight value of each individual . For example, for a limit of 15 megabytes, enter "15 m" (without quotes) there. Then click the “OK” button and in the next window the same button. The archiver will repack your folder into several files, and delete the original one and present a report on the work done. Close both WinRAR windows that remain open - the archive is ready to be sent.

    Create an email in which you will send the archived folder. If you are using an email client program installed on your computer, then to attach prepared files to a letter, just select them in Explorer and drag them onto the text of the letter with the mouse. And when using any of the online email services (Gmail.com, Mail.ru, etc.), find a link in its interface to attach attachments. For example, in the Gmail service it is placed under the subject line input field and is equipped with a paperclip icon with the inscription “Attach file”. Click it, click the “Browse” button, find the first of the archive files and click the “Open” button. If there is more than one file, then use the following file attachment line - it will appear below with the inscription “Attach another file”.
    When all parts of the archive are attached to the letter, send it to the recipient, not forgetting to write the accompanying text and subject of the message.

    To send a message by email necessary Log in to the mailer service and press the “ write a letter": each mailer has a different button.

    Then we proceed directly to writing - it is necessary fill out recipient fields using the contact list or entering the address manually using the input line. Next recommended fill out topic messages - this is necessary for the recipient to sort messages by importance: this way there is a higher chance that your message will not end up in spam or trash.

    Then you can start writing the text of the letter itself or attaching archives. Finally, you need to send the message using the button of the same name on the mailer. After sending, your message will be moved to the " sent" or " outgoing».

    Sending multiple files

    Modern e-mail allows you not only to use the function of sending text messages, but also the ability to send files anywhere in the world completely for free.

    To send more than one data component recommended archive the necessary information in archive. This option will allow attach information of any format and in any size using the accompanying cloud on your email account.

    However, you can add several small documents yourself directly from the context menu of the mailer. You need to select the option " attach file", and then select the required components with check marks and click " open" The selected components will loaded and attached to the message. This method is good due to its ease and low demands on other applications, however doesn't work with a download of more than 25 megabytes.

    Archiving objects before sending

    To archive a document, you must use the WinRAR or WinZip archiver. For archived you need to find and select the required object with the right mouse button and choose in the context menu the option " add to archive.rar" If you have the English version of the program installed, use the similar option " add to archive. rar».

    Archiving speed depends on its size and computer performance. The packaged component will appear in the same folder as the non-archived version.

    How to send a large file by mail

    Most mailers don't support sending objects weighing more than 200 megabytes. When sending large data recommended take advantage free cloud storages. To do this you should download the required document to the storage cloud, open it for access and send a link to the required element by email.

    Cloud storage is good because when you send a document not necessary archive the file. Your information can also be stored in the cloud unlimited period of time, while on mailers messages are deleted after a certain time.

    Google Drive

    To add object from Google Drive, you must click on the service icon and choose required documents. Next will be provided shipping methods data: using a link to the disk or by attaching the required object. By selecting " attach", click " insert" and the required component will be downloaded to the letter.

    Yandex Disk

    To add a document from Yandex disk, you need to click the flying saucer icon above the input field and select the desired component, and then “ attach" After sending the letter, the addressee will receive a link on sent data on the Yandex cloud.

    Cloud Mail.ru

    You can also add a large document using the Mail.ru cloud. To do this, you need to select “ attach file", then " from mail».

    In the dialog box that appears choose desired object and press " attach"so that the data is loaded into the letter.

    After this, the download of the file components for the letter will begin. At attachment to the letter of documents with a volume of more than 25 MB, information automatically uploaded via the cloud.

    E-mail is a multifunctional way of communication and transfer of information, having mastered it you will be able to use all the benefits of the Internet and communicate with people regardless of distance.

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