Sorting words alphabetically online. Sorting literature alphabetically online. Sort strings alphabetically in Word

Not everyone knows that any single-level numbered or bulleted list in Word you can sort alphabetically in ascending or descending order. How to do this will be discussed in this material.

Sorting is a rather convenient, popular function, but if in Excel it is vital, then in Word not everyone uses it and not often. Let's correct this oversight and shed light on this dark spot.

How to use list sorting in Word 2016, 2013, 2010, 2007?

To access the sorting option, open the Home tab in top menu and in the Paragraph section, click the Sort button.

As you probably guessed, the list must first be selected. If the list is alphabetic, sorting will occur alphabetically, if numeric, sorting will be done by numbers, respectively.

As a result of pressing the button, a new mini-form appears on the screen in which you should specify the sorting parameters.

In the “First by” field, select the “Paragraphs” option, then in the “Type” drop-down list, select a sorting category: by text, numbers or date. Make sure which entity the sub-items of your list begin with and give it preference in this list. In the third field, select the sort order: ascending or descending.

Additional options can be specified by clicking on the “Options” button.

Here you can define the field separator used for sorting. By default, all fields will be separated by tab characters. If desired, you can select a semicolon or any other manually specified character.

You can also take case into account when sorting; to do this, check the appropriate box. The default language is specified as “Russian”, so we can leave this field as it is.

When all the parameters are set, click “OK” and observe the results of your labors.

As you can see, there is nothing complicated or extraordinary here - you just need to know which menu items to access and what settings to set.

How to use list sorting in Word 2003?

In one of the initial builds of the text Word editor Finding the sorting function is a little more problematic than in modern releases. Here you need to go to the “Table” -> “Sorting” section.

As you can see in the screenshot, the button has the same appearance, and it works in exactly the same way, so it won’t be particularly difficult to figure it out. We repeat the algorithm described earlier.

Sorting allows your data to be structured and debugged, and this, in turn, is a great help for a high-quality and eye-catching document.

Working with documents in Word often involves compiling lists in alphabetical order. Thus, students need to prepare lists of references, managers or their secretaries - lists of employees. Of course, for ease of work, you need to know how to create an alphabetical list automatically in Word. It's pretty simple. This article describes how to create simple and numbered lists based on dividing text into paragraphs.

Preparation

Before making an alphabetical list in Word, materials (items of the future list) need to be prepared. They must satisfy a simple requirement: each position must be separated from the other by a paragraph mark. At this stage, your materials will already be a list, but it will lack structure.

A common mistake when making lists is adding extra paragraphs. For example, if each position is not a single line, but a paragraph of complex structure (say, and an abstract), it is easy to miss the extra paragraph mark that separates the book's output from its description. This error is fraught with the fact that the program will read these two parts as independent, make different positions out of them, and, accordingly, distribute them in the alphabetical list far from each other.

The second common mistake is the absence of paragraph marks at position boundaries. It may be replaced by another character (for example, a space). This often happens when a paragraph occupies a line, and the transfer to a new one is carried out automatically, and not forcefully, that is, by pressing the Enter key. In this case, Word will not separate the list elements and, accordingly, will sort the “stuck together” elements by the first of them.

Therefore, before compiling an alphabetical list of references in Word, turn on the display mode for non-printable characters and make sure that, firstly, each future position is separated from the next by a paragraph mark, and secondly, there are no unnecessary divisions inside each paragraph.

Sort by alphabet

To sort the resulting list alphabetically, select it and on the “Home” tab, in the “Paragraph” tab, find the “Sorting” button.

In the window that opens, in the left field, select the “Paragraph” option, and in the right (“Type”) - the “Text” option.

Thus, the criterion for separating one fragment from another for the program will be a paragraph (Word will take it as a list unit), and sorting will occur not by date or by numbers, but by letters.

Please note that Word allows you to sort in descending and ascending order: just make the appropriate selection.

After clicking OK, your list will be sorted alphabetically.

Common mistake when creating a numbered list

Students and authors of others qualification works people are often interested in how to make an alphabetical list in Word that also contains numbering. It's quite simple if you don't make one mistake, which for some reason is quite common.

The fact is that the program can sort by both letters and numbers, so you can often see how the author of a work manually numbers a list and then tries to format it. This is the wrong way.

Create a numbered alphabetical list

In order for the list to be sorted alphabetically and still remain numbered, it must be formatted as numbered.

To do this, select the list and click the “Numbering” button on the “Home” tab. Each paragraph will be assigned a corresponding number. A numbered alphabetical list in Word is created using the same algorithm as an unnumbered one. When sorting, the numbering automatically changes (updates).

Continuation of the list

It is important to know not only how to make an alphabetical list in Word, but also how to continue it.

If the database of materials needs to be supplemented with one or many positions, it is not necessary to look for the appropriate place for them; it is enough to enter them as separate paragraphs, then select the entire list and sort again - the program will find the corresponding places for the new elements of the list, and the numbering will be updated again.

Formatting Features

Sometimes difficulties arise with the fact that the list is alphabetical in Word 2010 (as in more earlier versions) is not automatically formatted when new items are included. The most common problem is that the program does not number newly added elements and, when updating the sorting, moves them outside the boundaries of the general list.

To avoid this, it is necessary not only to add new paragraphs at the end of the list, but also to include them in the general numbering. Word is a rather capricious application, so at this stage it happens that the inserted elements are numbered, but their formatting differs from all other positions. Therefore, it is better to include new elements in the general numbering using the “Format by sample” button located on the left of the “Home” tab.

Place the cursor on the numbered part of the list, select one of the paragraphs in full, including the last one, double-click on the “Format Painter” button, and then select new paragraphs in the list. They will be included in the general list.

Now you can select the entire list and sort it again.

As often happens, the story of how to alphabetize a list in Word is much more complicated and longer than the procedure itself. It is enough to go through all the stages from beginning to end several times, and sorting the list will not present any difficulties.

Hello, dear readers. How is a list sorted in ? Of course, you can do this manually, dragging one after another. Comfortable? Don't think. Let me tell you a better way.

I will show an example of my work at Word example 2013, but this method will also work for Word versions 2010 and 2007.

To demonstrate ascending sorting in Word, I'll use a small list of names.

Doing sorting in Word

Before you begin, you need to select it with the left mouse button. Then, on the tab " Home" in the section " Paragraph"There is a special button. Which? Check out the GIF below.

In the window " Sorting text» you can select the Data Type: text, number or date; and also choose a method: ascending or descending. I chose ascending and text type.

By the way, if you click on the “ Options", then you can configure additional options sorting in Word.

Now, to complete our task, you need to click on the “ OK" After that, we got a list in which the names are arranged from A to Z.

If you need to sort in Word table, then the principle is the same. Select the column and do the same steps. And if you have numbers, then indicate in the type Numbers.

In general, that's all. Even if you need to sort alphabetically in Word 2010, there is nothing difficult about it, because the interfaces are similar.

In documents Microsoft Word You can often find various lists, for example, a list of goods, literature, students, etc. They can be written or simply new line on a sheet, or added to a table. By filling them out, the new data is simply printed at the end. But what if you need to arrange the data in alphabetical order to make it easier to find the information you need?

Place all points in alphabetical order You don’t have to do it manually; you can use the built-in text editor function for this. In this article we will touch upon this topic and we’ll figure out how to alphabetize a list in Word.

For example, let's take this list of people.

Select the lines you need to work with. Then, on the “Home” tab, in the “Paragraph” group, click on the “Sort” button - it has the letters “A-Z” and an arrow pointing down.

A window will appear as in the below screenshot. In it, indicate how you want to sort, ascending or descending, and click OK.

The required list will be arranged in alphabetical order.

If you have different words or numbers in one line and you want to sort not by the first value, but by any other, then we do this. In the example, in the line, in addition to the person’s first and last name, his height is also indicated. Let's use it.

Select the list and click on the button with the letters A/Z.

In the window that opens, in the “Type” field, select “Number”, then specify in what order to sort, and click “OK”.

After this, the list will be modified and the numbers will be arranged in ascending order.

In order to sort a list inserted into a table in Word, you need to do everything exactly as described. First, select the required rows of the table, then click on the mentioned button.

Next you need to specify the column and what type of data to sort by (this is useful if one column contains text and numbers or dates). Then select ascending or descending and click OK.

This is what sorted data looks like in a table.

If you do not have the first column, then in the “Sorting” window, select the one you need, then the data type by which you want to sort. Next, select ascending or descending and click “OK”.

In the example, I made a second column with numbers in ascending order.

I’ll finish here, because now you know how to sort a list alphabetically in Word. Moreover, it can be either regular or presented in the form of a table.