How to open a scanned document in word. How to convert a scanned document into Word format

When working with paper documents, manuscripts or books, there is often a need to convert everything into electronic format. This opens up many more possibilities and greatly simplifies the editing process. If you have a scanner or a high-resolution digital camera, this will not be difficult, but then the question arises: how to convert a scanned document into Word format? To avoid having to retype everything manually, you should use specialized software.

Software solutions for converting scanned documents

Such a task should not cause difficulties. Modern programs allow you to either partially edit a scanned document or completely convert it into a convenient Word format. Moreover, this can be done in just a few minutes.

Tip: Thanks to high-speed Internet, you can easily find the right program for editing scanned documents. Moreover, you can now use online text recognition services.

Among the popular programs for performing such operations are:

1. ABBYY FineReader (including online);

3. Readiris PRO;

6. online service OCR Convert, etc.

Rich functionality and ease of use make them quite popular. High reliability and performance are valued by both ordinary users and business representatives. Even an inexperienced person can quickly figure out how to scan a document in Word.

Text recognition and conversion of scanned documents

Usually you have to deal with pictures in .jpg, .tiff, .png, .bmp format - this is the result of scanning or photographing. How to convert a scanned document into Word for further work? The text cannot be edited in the usual ways. Some scanners support automatic conversion to .pdf format, but the capabilities are still limited.

To get a full-fledged text document, you should upload the file into the program through a special form (click “open” or “download”). To improve accuracy, you can specify a page range and select a specific area of text. After some time, the preliminary result will appear. After this, all that remains is to save the .doc file so that you can later figure out how to edit the scanned document using MS Word.

Microsoft Office's Word text editor is installed on most users' computers. This is a convenient and practical program for typing and editing any information. The only annoying thing is that using such software it is almost impossible to open files that differ in format from doc. When this is necessary, the question arises: how to translate it into Word? A number of programs cope with this task quite simply. The most popular of them is Fine Reader. In a matter of seconds, it recognizes texts in various languages from images and easily translates them into doc format.

Program for scanned documents No. 1

The user does not need to have a scanner at hand. FineReader is a tool with which anyone can easily solve the problem of how to transfer a scanned document into Word from a flash drive, digital camera or mobile phone. The user just needs to connect the gadget to the computer and launch the program.

Interface and available tasks

After starting the program, the computer monitor will display a menu logically arranged by commands. FineReader's main tasks include:

saving the document in Word;
converting images from PDF to doc format;
just scan and save the image;
create a searchable PDF document;
moving photos to Word.

At this stage, the user can configure the color mode: color or monochrome, and recognition languages. The following languages are available for processing: English, Russian, Spanish, Italian, German. The user can also use a selection of artificially created languages: Esperanto, Interlingua, IDO.

If the user is faced with the task of scanning a document containing, for example, medical text, then the program will recognize the Latin font after the required checkbox is ticked. FineReader also sees formal languages. It successfully copes with the recognition of simple chemical formulas. A user who often works with documents in different languages can save his time by using the automatic settings feature.

An example of how to transfer a scanned document into Word

Let's consider the simplest problem. We have a document in Russian, scanned and saved on a flash drive. To transfer it to a Word document, you need to:

Launch the Abby FineReader program.
Insert the drive into the USB connector of the computer.
Select the “File in Word” menu item.
In the Explorer window that opens, specify the path to the image that needs to be converted.
Double-right-click on the selected file.

After all the above steps, the program begins to work independently. The FineReader window will then be divided into three columns. The first one will display all pages of the document. In the column located in the middle, the user can see which program is currently working with. The leftmost column remains empty during the recognition process.

Upon completion of work, the converted document automatically opens in Word. The user can only edit the text in those places where FineReader could not recognize the text and save it on his computer or flash drive.

Errors

It is clear that to the question of how to transfer a scanned document to Word, the answer turned out to be quite simple. But is everything always so rosy? Often the images are low resolution. And then FineReader gives an error instead of a finished file in doc format. But there is no reason to be upset. Many reasons that interfere with text recognition can be eliminated using the same FineReader. To do this, the program has a menu of “Edit” commands. By selecting it, the user has the opportunity to:

change resolution;
correct skewed scanned image;
adjust brightness and contrast;
crop, split and rotate a document and much more.

Scanner, Document, FineReader

Speaking about the functionality of the program for text recognition, I would like to say separately about the ability to work with various office equipment and gadgets. So, installing FineReader on the device’s hard drive eliminates the question for the user - how to scan a document to a computer?

The fact is that one device driver is not always enough to operate any office equipment. The scanner is no exception. As a rule, a disk with a program is included with it, which ensures operation of the device. But the functionality of such software is often limited.

FineReader is compatible with all scanners from well-known manufacturers. By installing it on your computer, the user can use this program as software for working with images. Documents can be simply scanned and saved; set the command to leave the captured image directly in Word; create PDF files. From them, translate texts into the Microsoft Office text editor. As a result, one small program can easily cope with such a task as scanning a document onto a computer, and can replace cumbersome graphic tools, while ensuring the smooth operation of the entire office.

1. Select one PDF file or image file for recognition.
2. Press the button Recognize.

7. Enjoy it for your health

1. Select one ZIP file containing images to be recognized. Only 20 files can be recognized at a time.
2. Press the button Recognize.
3. The file is sent to our server and recognition begins immediately.
4. The recognition speed depends on the file size, the speed of your Internet connection and the available resources on our servers.
5. When recognition is complete, the file returns to the same browser window (do not close your browser).
6. If recognition is impossible, the reason will be indicated in red.
7. Enjoy it for your health

Select PDF or image file for recognitionOnly PDF/JPG/JPEG/PNG/BMP/GIF/TIF/TIFF files are supported

Russian English German French Spanish Italian Belgium Arabic Chinese Simplified Chinese Traditional Hindi Indonesian Tamil Telugu Portuguese Malaysian Ukranian

Recognition in progress

This may take a few minutes

This page can only recognize PDF JPG JPEG PNG BMP GIF TIF.

To convert MS Word (DOC DOCX) to PDF, use the Word to PDF link.
To convert RTF ODT MHT HTM HTML TXT FB2 DOT DOTX XLS XLSX XLSB ODS XLT XLTX PPT PPTX PPS PPSX ODP POT POTX to PDF, use the link Other documents in PDF.
To convert JPG JPEG PNG BMP GIF TIF TIFF to PDF, use the link Image to PDF.
To extract text from a PDF document, use the PDF to TXT link.
To convert DOC DOCX RTF ODT MHT HTM HTML TXT FB2 DOT DOTX to DOC DOCX DOT ODT RTF TXT or XLS XLSX XLSB XLT XLTX ODS to XLS XLSX or PPT PPTX PPS PPSX ODP POT POTX to PPT PPTX PPS PPSX JPG TIF PNG GIF BMP use the link Other formats.
To convert DOC DOCX DOT DOTX RTF ODT MHT HTM HTML TXT to FB2, use the link Documents in FB2.
To convert JPG JPEG JFIF PNG BMP GIF TIF ICO to other formats, use the Convert image link.
To convert PDF to MS Word (DOC, DOCX), use the link Convert PDF to Word.
To convert PDF to JPG, use the Convert PDF to JPG link.
To convert DJVU to PDF, use the link Convert DJVU to PDF.

Select ZIP archive for recognitionOnly ZIP files are supported

Russian English German French Spanish Italian Belgium Arabic Chinese Simplified Chinese Traditional Hindi Indonesian Portuguese Malaysian Ukranian

Storing scanned documents on your computer's hard drive or external storage device is convenient and safe. However, how do you make changes to pages that are usually presented as an image? We will need special programs, the installation and management of which we will describe below.

How to scan a document before editing?

In order to successfully manipulate the file in the future, it is important to correctly convert it into “picture” format, as well as take into account several simple but useful nuances in the process itself. To do this:

Smooth out all creases and folds so that they do not appear on the scan and do not lead to difficulties in recognizing letters.
For ease of reference, save the file in PDF, JPG or TIFF format.
The PDF document can be opened and edited by Adobe Acrobat (or any other program designed for similar purposes).
Go to the website of the company that created the scanner, or look for a proprietary program on the included disk (often well-known brands have their own applications for changing scanned pages).
To subsequently use the file in MS Office 2003 or 2007, install the Microsoft Office Document Scanning utility. It converts the scanned file automatically, converting it directly into text (the program does not work with more recent versions of Office).
It is recommended to scan in black and white rather than color - this makes it easier to analyze the text.
The TIFF format is best used for OCR converters, that is, programs that perform optical recognition.

How to edit a scanned document - working with OCR utilities

The principle of the Optical Character Recognition method is to read the characters on paper and then compare them with elements from your own database. This way, a solid image is converted into editable text. Vivid examples of programs that cope with this task are Adobe Acrobat and Evernote. To make corrections to an existing scan, simply open it with one of these applications, the entire subsequent process will happen automatically. When the program finishes recognition, it will prompt the user to save the document in one of the available formats.

How to edit a scanned PDF document

If the scanned document is saved as a PDF file, we can easily edit it in Acrobat DC. To do this:

open the menu “Tools” -> “Edit PDF”;
the program starts the editing process, showing a hint menu in the top right corner;
by clicking on it and selecting “Options”, you can specify the recognition language;
To make changes, just click on any line of the document;
a document opened for editing via OCR is accompanied by a special panel with settings located on the right side of the screen;
In the “Settings” section, in addition to the language, it is also convenient to select the displayed font and mark the pages that need to be edited (all or one at a time).

There is an accessible alternative to installable converter programs on the World Wide Web. These are online OCRs that can easily convert the resulting image into any text format. For example, the website pdfonline.com allows you to create a regular MS Word file from a scanned PDF document in a few minutes.

Once you've finished searching for a document, you can open the document in Word to edit it. How to do this depends on the version of Office you have installed.

Scan a document to PDF and edit in Word

Advice: The conversion works best with documents that contain primarily text.

Scan the document according to the scanner instructions and save it on your computer as a PDF file.

In Word, select file > Open.

Navigate to the desired PDF file on your computer and click Open.

A message appears indicating that Word will convert the PDF file to an editable Word document. Click the button OK.

Step 1: Install Microsoft Office Imaging Document

Quit all programs.

Advice: We recommend that you print this section before closing all programs.

Open Control Panel: Right-click the Start button and then select Control Panel or enter Control Panel in the Windows search box.

On control panels click Programs, and then - Programs and components.

Right-click the name of the edition of Microsoft Office installed, or right-click Microsoft Office Word 2007(depending on whether Word is installed as part of Office or as a separate program) and click Change.

Select Add or remove components, and then click the button Continue.

In the section Installation options Click the plus sign (+) next to the component Office Tools.

Click the arrow next to the component Microsoft Office Document Imaging, select an option Run everything from my computer, and then click the button Continue.