Mail reservation (email). Working with the fields “To” (“To”), “Cc” (“CC”), “Bcc” (“Bcc”)
You have probably already noticed thatupon receiving letters from some authorsin the “to” section there is a list of several dozen emails of different people. Moreover, neither you nor these people gave their consent for these emails to be “exposed.” Naturally, some of the recipients will unsubscribe from this mailing list (we are all tired of the flow of spam to our emails). But one thing is certain - all recipients will treat the author of the newsletter as an unprofessional person. And they are unlikely to agree to accept his offer.
How can you do it so as not to send a letter to each addressee separately and at the same time “not to shine before everyone else”?
Almost any email service allows you to do this.
Let's consider this opportunity using the example of the most popular email address for business mailings: gmail.com
Typically, you use the Compose window to send an email. By clicking on it, you see a new “New message” window, into which you insert everything that is necessary to create and send the letter itself.
We usually insert the emails of our recipients into the “Recipients” window.
Copy means "exact copy". This field is used when you simply want to send an email to someone who is not the primary recipient. This way, you can keep the person in the loop while letting them know that they don't have to respond to the email. But all recipients of this letter see each other’s addresses (and even names).
BCC means "an exact hidden copy." It works the same as Cc, but this field hides all recipient addresses.
Thus, using this field is one of the best ways to send an email to a large number of people and maintain privacy. This means you won’t ruin your relationship with them. Using this feature, you can insert up to 30 emails. This means that with one click of a button you can send this letter to 30 recipients at once, without showing their emails.
And, if necessary, you can insert a picture into the body of the letter ( 4 ) or attach a file ( 5 ).
It is this mail that provides the maximum number of editing opportunities.
Similarly, you can send a letter to several recipients at the same time via yandex.ru mail.
Click on “Write” and then in the “To” window ( 1 ) insert the email of the first recipient, and then select the “Copy” function ( 2 ) or "Bcc" ( 3 ). Depending on whether you want all recipients of your letter to see all emails or preserve their right to confidentiality of addresses, select one of the functions. To add each next email to the list, you need to click on the button with the image of a man with a plus sign in front of it ( 4 ). Then you can select your regular recipients from the drop-down list or enter their emails manually.
Pictures can be downloaded from Yandex Disk and files can be attached as usual.
Click on the “Write” button, a window appears in which when you click with the mouse in the “To” window ( 1 ), a drop-down list appears with a list of your regular recipients ( 2 ). You can choose from this list what you need. Or just insert the desired email destination manually.
The "E-mail" plugin provides access via the IMAP protocol to any remote mail server that supports this protocol, including the mail.ru mail service (backup Mail.ru). A backup copy of Mail ru mail is created automatically using this plugin.
How to backup Mail.ru mail using the E-mail plugin?
To make a Mail.ru mail backup an automated Handy Backup task, please use the following instructions:
- Open Handy Backup. Call a new task using the Ctrl+N keys or the button.
- In the Create Task Wizard, select data backup in Step 1.
- Go to Step 2 and select the plugin from the list of data sources Email.
- Double-click on the plugin, or click the add button - the plugin window will open.
- In the dialog that opens, enter your account information for Mail.ru backup >
Note: a complete set of standard settings for Mail.ru mail backup - server imap.mail.ru, port 993, connection type SSL/TLS, authorization “Plain’.
- Click OK - the program will establish the connection. Return to the plugin window.
- Mark the data for copying mail.
Note. You can backup Mail down to one message.
- Once you have checked all the required information, click OK again and return to Step 2.
- Continue creating your task. More details about the steps of the task can be found in the User Guide.
Advantages of Mail.ru mail backup with Handy Backup
Wide range of data storage options
You can choose in Step 3 where you will save the backup Mail.ru mail. A wide range of storage is at your service, including local and removable drives, FTP servers, network drives and NAS devices, Yandex.Disk clouds, Google Drive, Dropbox, OneDrive, special storage HBDrive, etc.
Data protection and compression
Encrypt your messages with a 128-bit key using a modified BlowFish algorithm. Compress data into a single file or individually into a ZIP archive. Or leave the data unchanged to view and modify mail backups without restoring.
Variety of Mail backup options
Choose from incremental, differential or mixed mail backups to save time and network traffic. Store several versions of mail.ru backup, provided with timestamps if necessary. Get rid of outdated backups.
Calling other programs before or after a task
Take the opportunity to run other tasks, for example, an email client with the POP3 protocol or a garbage collector, before or after running the Mail.ru mail backup task. Automate Mail copying within your workflow!
Automatic launch and repetition of tasks
Run a Mail backup at a specific time, and repeat it at set intervals from months to minutes inclusive. Link the launch of a task to a system event or connecting a USB drive. Use autorun for missed tasks.
Other control options
Run Handy Backup as a Windows service or as a command line program to avoid user distraction. Send notifications by email about the work done. Use reports and logs to monitor work. Run tasks manually from the main panel.
Mail.ru mail backup with Handy Backup is a fully automated, highly efficient method of saving your messages. Try it now by downloading a free 30-day trial!
Instructions
Compose the text of the message and transfer the files to your computer if you are going to add them to the letter and they are in the memory of your phone, camera or any other electronic device.
Go to your mailbox and, if necessary, register it on the appropriate sites (mail.ru, yandex.ru, google.ru, rambler.ru, etc.). This service is absolutely free.
Create a new letter. To do this, click on the “New letter” or “Write” link, and a form will open for you to fill out. In the "To" field, enter the recipient's email address. Make sure it is spelled correctly. You can additionally specify the subject of the letter, but this is not a required attribute for sending.
Type the text in the specially provided field or paste an already prepared version.
Attach additional files. To do this, each mailbox has an “Attach” button. Click on it. A special window will open in front of you. Select the icon of the desired file. If the desired option is not among the icons displayed, then you need to look for it in another folder. This is done like this: Click on the arrow at the top of the window that opens, which is located on the same line with the word “Folder”. In response, a list of possible places intended for storing information should appear. Select the location and then the folder where the file is located. Click "Open" and the download will begin. Some mailboxes are equipped with an additional “Download” button. If it is provided, you must press it to start downloading.
After you have attached additional files, typed the text of the message and entered the recipient’s address, follow the “Send” link located after the letter form. Within a few seconds the recipient will receive your message. If this does not happen, check that the contact information is correct.
Video on the topic
The Internet is a breeding ground for various types of scammers who try to gain access to the personal data of Internet users. They use various means - from email to social networks. It is quite easy to protect yourself from their actions; you just need to take basic security measures.
Social media
Almost all active Internet users are registered in at least one social network. Therefore, these Internet resources are favorite platforms for fraud. As with email, don't click on links unless you know the sender. Remove web applications that you rarely use or don't use at all; they often have full access to your personal information.Be vigilant
The first line of defense against scammers is your intuition. If you somehow receive messages from companies unknown to you, use search engines and look for reviews about them,And permissions.
You have probably already noticed that when you receive letters from some authors, in the “to” section there is a list of several dozen emails from different people. Moreover, neither you nor these people gave their consent for these emails to be “exposed.” Naturally, some of the recipients will unsubscribe from this mailing list (we are all tired of the flow of spam to our emails). But one thing is certain - all recipients will treat the author of the newsletter as an unprofessional person. And they are unlikely to agree to accept his offer.
How can you do it so as not to send a letter to each addressee separately and at the same time “not to shine before everyone else”?
Almost any email service allows you to do this.
Let's consider this opportunity using the example of the most popular email address for business mailings: gmail.com
Typically, you use the Compose window to send an email. By clicking on it, you see a new “New message” window, into which you insert everything that is necessary to create and send the letter itself.
We usually insert the emails of our recipients into the “Recipients” window.
What to do if there are several of them? When you place your cursor in this window, two more options automatically appear: send a copy and blind copy.
Copy means "exact copy". This field is used when you simply want to send an email to someone who is not the primary recipient.
BCC means "an exact hidden copy." It works the same as Cc, but this field hides all recipient addresses.
Thus, using this field is one of the best ways to send an email to a large number of people and maintain privacy. This means you won’t ruin your relationship with them. Using this feature, you can insert up to 30 emails. This means that with one click of a button you can send this letter to 30 recipients at once, without showing their emails.
And then in the “Subject” window you need to write the subject of the letter ( 1
). It should be brief, but at the same time accurately inform the recipient of the essence of the message.
In the next window, paste the text of the letter itself ( 2
). Here you can edit it, format it, change the font, font size, appearance, color, use numbered or bulleted lists, highlight quotes, and so on ( 3
).
And, if necessary, you can insert a picture into the body of the letter ( 4
) or attach a file ( 5
).
It is this mail that provides the maximum number of editing opportunities.
Similarly, you can send a letter to several recipients at the same time via yandex.ru mail.
Only there are fewer options for editing the text of the letter on this mail. Therefore, I will only show the procedure required to send letters.
Click on “Write” and then in the “To” window ( 1
) insert the email of the first recipient, and then select the “Copy” function ( 2
) or "Bcc" ( 3
). Depending on whether you want all recipients of your letter to see all emails or preserve their right to confidentiality of addresses, select one of the functions. To add each next email to the list, you need to click on the button with the image of a man with a plus sign in front of it ( 4
). Then you can select your regular recipients from the drop-down list or enter their emails manually.
And then, as usual: write the subject of the letter in the “Subject” window and insert the text of the letter itself.
Pictures can be downloaded from Yandex Disk and files can be attached as usual.
Almost the same thing is offered to you by the mail.ru service.
Click on the “Write” button, a window appears in which when you click with the mouse in the “To” window ( 1
), a drop-down list appears with a list of your regular recipients ( 2
). You can choose from this list what you need. Or simply insert the desired recipient's email manually.
If you need to send this letter to a whole group of recipients at once, then select one of two functions: “Copy” or “Bcc.”
To do this, click on the button at the very beginning of the window for recipient emails ( 1
) and in the drop-down list ( 2
) select what you want ( 3
or 4
).
This mail allows you to attach files to the letter ( 1
) and edit the text of the letter itself ( 2
). Approximately the same volume as mail on yandex.ru.
That's probably all I wanted to tell you about today.
I hope that these little tricks will help you not only save your time, but also not violate the confidentiality of those people who have entrusted you with their email addresses. Always think about the safety of those people who trusted you. Be professional!
And if you want to get even more useful things and learn not only how to create a blog, but also how to make it earn money, sign up for our free course "Technology for building income on the Internet."
Just enter your name and email in the form below this article and click on the button "I want to take the course!"
Remember how in the good old song they sing “Wait for the letter in the envelope - don’t tear it up...”? Many will immediately say in response: “So when was that? Now it’s email!” Of course it is. Actually, it is impossible to “tear” or perform any other physical actions on a virtual message. But these are just nuances. E-mail, like its older brother, the post office, regularly delivers “news” to recipients all over the world - funny, sad, thoughtful, interesting and, of course, romantic.
Still, it’s a sin not to use such technology, you must agree! Only, of course, if there is no manic obsession to write letters to the addressee exclusively with a ballpoint pen and certainly in small handwriting. Although there are only a few of them these days.
So, dear reader, this article will help you send an email using popular services on the Internet - Gmail, Yandex and Mail.ru. You will also learn from it how you can send an anonymous letter and send a document directly in the Word text editor .
How to send a letter correctly?
To send email, regardless of the service you choose, you need to perform almost the same set of actions. Yes, and don't forget! You must have an account registered on the mail website. If there is none, check out our website for guides on creating an e-mail. This procedure is easy and simple.
Gmail
Dispatch
1. On the profile page, in the upper left corner, click the red “Write” button.
2. On the first line of the form, type the recipient's mailbox address. You can also select a user from the address book (list of saved addresses) by clicking the word “To”.
3. In the second line, sign the letter: indicate your name or initials so that the recipient immediately understands who the online message came from.
If you want to attach a statement or any document stored on Google.Drive to the text, click its icon in the bottom panel, go to the storage and select the required file. But if, for example, you need to download scanned text in PDF format from your computer, then click “paperclip”.
You can also edit the text of the message, give it a beautiful look (Important point! Especially if you are sending out a commercial offer with a link or archive!). To perform this procedure, press the “A” button (the very first one in the panel, on the left). And then in the additional block, select the required function - “bold, italic”, “font settings”, “list creation”, etc.
Write a reply
When a letter, archive, application or any other document is received and you urgently need to send a response to the addressee, click once with the left button under the text of the message in the “Click here...” field and fill out the form as described above.
You can also send electronic “news” to Gmail using Checker Plus for Gmail, an add-on designed for monitoring incoming correspondence. This is done like this:
1. Click the checker icon in your browser.
2. In the panel that opens, click the “pencil” button.
3. Fill out the fields of the submitted form that opens.
Yandex
Dispatch
1. In your Yandex.Mail profile, in the row of buttons above the list of messages, click “Write”.
2. In the “To” line, type the recipient’s e-mail; in the “Subject” you can create the title of the letter.
3. Type the text and, if necessary, edit it using the functional panel above the field (font, color, alignment, emoticons).
Advice! If you made a mistake while typing, click the left arrow button to cancel the operation.
4. To send an archive, video or audio file stored on your PC with a letter, click the “Attach” button and upload the required content. To download data from Yandex.Disk storage, click the “Flying Saucer” icon next to the same button.
5. When everything is ready, click “Submit” (you can click any of the buttons at the top and bottom of the form).
Write a reply
Click the field under the received message, and a form with the specified recipient (the author of the letter) will immediately open on the display.
The Yandex browser extension for reading letters has exactly the same “Write” button as in the profile on the site. Click it and enter all the necessary data: recipient's address, message and, if necessary, upload files. And if you have a question, “Why isn’t the message being sent?”, check the form to make sure it’s filled out correctly, perhaps you entered your e-mail incorrectly, and also look at your Internet connection settings.
Mail.ru
Dispatch
1. Go to the “Mail” section.
2. Click “Write a letter” (the button located above the correspondence sections).
3. Fill in the “To” (e-mail address) and “Subject” (email title) fields.
4. Print the letter and edit it using the functional panel located above the field.
To send a file (for example, a scanned report), click the “Attach” option to download data from a PC or the “Cloud” icon to provide a link to documents located in the Mail.ru remote storage.
5. Click "Submit".
Write a reply
To promptly send a response to a received message, click the “Reply” button above its text. Then fill out the form in the order described above.
Click the Mail.ru addon icon. In the list, click the letter you want to respond to. In the tab that opens, use the “Submit” option.
How to send a text document in Word?
This operation can only be performed if an email client is installed on your computer (for example, Thunderbird, eM Client, Windows Live Mail, etc.).
Method number 1: fast sending
- Right-click on the Word document.
- In the context menu, select: Send → Addressee.
- In the client, specify the recipient and activate sending a text file.
Method number 2: choosing a format
1. Open the prepared document in Word.
3. Select format:
- “Send as attachments” - a full copy of the document as an attachment;
- “...as PDF” - the text document is sent in PDF format;
- “...as XPS” - an attachment in XPS format with formatting settings saved.
How to anonymously send a message to an addressee?
If you want to hide your e-mail, use a special online service. On the Internet you can find a huge number of sites providing this service, but we will consider the most popular ones in this article.
(send-email.org)
Each message is sent from a different e-mail (automatically generates addresses). But it still provides the user with the opportunity to indicate their “coordinates”.
(http://www.theanonymousemail.com)
To make an anonymous newsletter on this service, you must register and indicate your real e-mail (it will not be displayed in the message).
(https://www.guerrillamail.com/)
The site provides the user with a temporary e-mail for a period of 1 hour. You can send and read messages in it. You can delete your mailbox at any time.
Have a comfortable and safe stay online! About that.