Different spacing between lines in Word. Learning to space in Word between paragraphs, fields and pages

The appeal of text Word editor is large quantities formatting functions that are available to the user. Since the first versions, this editor has been distinguished by an impressive number of relevant options, which made it popular among users all over the world.

In this article we will show you how to change line spacing in Word. This function is useful for those who deal with the design of complex texts.

Methods for setting the interval

It is necessary to immediately note two things: firstly, the standard line spacing may change from version to version, and, secondly, its setting can be made either for the entire document as a whole, or for a separate part of it. Therefore, the first thing to do is to mark the editable area of the document with a highlight.

Pay attention! We will demonstrate changing the line spacing at Word example 2013.

For part of the document, this can be done using the cursor keys or the mouse, and selecting the entire document is even easier - just use keyboard shortcut Ctrl+A. The background color of the selected text will be inverted.

The question of how to reduce the distance between paragraphs in Word does not have a clear answer. For user convenience, there are several ways to solve this problem:

Using the Home toolbar.
By going to the “Page Layout” tab.
By setting the default size.
Using keyboard shortcuts.

Home toolbar

On the “Home” panel there is a button with the image of horizontal stripes and a pair of arrows - this is the “Interval” button we need.

Clicking it causes a drop-down panel to appear, where you can select one of the typical sizes or (using the “Other line spacing options”) option you can customize your own.

Page layout

Another way to reduce or increase the space between lines in Word is to access the “Page Layout” tab. There you will find an arrow to the right of the word “Paragraph”.

Clicking this arrow opens access to the settings window, which includes a line indent control.

Default size

In the same window there is a “Default” button. Clicking it saves your selected settings in the program.

To understand how to remove space between paragraphs in Word, you can refer to the same “Page Layout” tab - there are a couple of controls in the “Paragraph” panel.

Advice! If you select the paragraphs you want and set the spacing value to zero, the space between paragraphs will disappear.

By specifying the values “Before” and “After”, you can vary the distances between paragraphs in any way.

Keyboard shortcuts

To quickly change line spacing in Word without using the mouse, there are several useful keyboard shortcuts:

CTRL+1 - sets single line spacing in the text.
CTRL+2 - increases the indent to double.

Here, in fact, are all the main ways to work with line spacing in Word. If you still have a question about working with Word, write to us. Together we will try to figure it out quickly.

The text on the page is made up of letters, words, lines and paragraphs. It should be easy to read and look beautiful. This is achieved using various formatting tools. Correctly placed distance between all its parameters highlights the structural units of the document and creates a harmonious composition.

Thanks to the difference in distances between letters in a word and spaces between words and lines, words in the text stand out. This makes it easier to read.

The spacing between lines also affects the speed of text comprehension. Therefore, in some documents it is strictly regulated. Finally, increasing the distance between paragraphs allows you to visually emphasize the completeness of the thought.

What distance between lines can be adjusted in Word

In Word, the distance between all text components is called spacing. They can be adjusted using formatting tools:

The spacing between letters in words is set by default. If necessary, you can use either sparse text or, on the contrary, compress it.
Line spacing is important parameter text formatting. As a rule, it depends on the font size and is a multiple of it. IN scientific works and business document flow it is regulated by GOST. In small format documents (A5), single spacing is used to optimally accommodate the amount of text. The same size is used in books and articles.
It is customary to increase the distance between paragraphs compared to the line spacing. As stated above, to highlight the ideas of each paragraph, as well as to quick search desired text. This parameter is also regulated by GOST.

How to change the space between lines in Word

The default line spacing is not always satisfactory. You can change it in two ways, depending on the volume of the text and the tasks assigned; in some cases it is necessary to reduce the distance between lines, in others to increase it.

To set the same spacing throughout the text or change just a specific paragraph, use the Spacing tool.

When you need to adjust the line spacing, but at the same time maintain increased or decreased spacing between paragraphs, document style adjustments are applied.

A document style is a single setting for all formatting elements. It should be noted here that such changes will affect the entire document or all subsequent documents (if necessary).

How to reduce the space between lines

Due to limited space or the need to use single spacing (the default line spacing in Word is 1.15), there may be a need to reduce the distance between lines within a paragraph.

In order to maintain the spacing between paragraphs and headings, you need to change the line spacing setting in the “Normal” template, which is used by default when typing text. Since the headers have a different style template, they will not be affected by these changes.

Procedure for making changes to line spacing:

How to increase the space between lines

In many contracts, theses, and simply to make a document easier to read, you can use increased spacing between lines, which will give the text a more sparse appearance and make it easier to read.

Let's look at how to increase the distance between lines and set a parameter in styles that can be applied to subsequent documents:

In the “Home” or “Design” tab, select the “Normal” template in the suggested styles field;
Expand context menu right mouse button, apply the “Edit” command;
In the “Formatting” block, select the button indicating one and a half or double spacing;
Check the box “only for the current document”, and if the changes are permanent, then “in new documents using this template”;
Click the “OK” button to confirm.

Note. If you need to set a non-standard increased or decreased interval, you must apply additional actions:

Expand the list of commands of the “Format” button and select the “Paragraph” section;
In the “line spacing” line (the “Interval” block), select the desired option;
Place a numeric value next to it in the box.

How to make equal spacing between lines

When working with documents that were not originally created by you, sometimes the question arises of changing the distance between lines to the one you are interested in, or even bringing the document to the same formatting.

When there is a need to set equal line spacing, including spaces between paragraphs and headings, it is easier and faster to use the “Spacing” tool. It works like this:

Select the entire document text using the “Ctrl” + “A” keys (simultaneously);
In the “Home” tab, find the “Interval” tool;
Open the list of possible line spacing changes, check the box next to the desired value.

How to change the line spacing for a piece of text

When working with tables, there is a need to reduce or change the distance between lines. Unlike the previous case, in in this example, we will not work with the entire document, but only with a separate part of it.

In fact, changing the distance between the lines of a piece of text is very simple. Let's do the following:

Let's highlight the section of text of interest (this point is described in detail in the article).
Let's go to the "Home" tab and in the "Paragraph" block use the "Interval" command.
From the drop-down menu, select the interval you are interested in and check the box.

Options for setting line spacing

For more precise settings of the spacing between lines, use the “Paragraph” window. You can open it by following the chain of commands: “Home” → “Interval” → “Other options”.

Setting intervals is done in the lines:

Before - sets the distance before the paragraph;
After - sets the distance after the paragraph;
“Interline” and “Value” (we’ll look into it in more detail).

Description of the proposed intervals:

“Single”, “Double”, “1.5 lines” – standard spacing.
“Minimum” – focuses on the largest character in the text. (approximately equal to single line spacing).
“Exactly” – sets the digital value of the interval. It must be entered in the “Value” box.
“Multiplier” – this interval allows you to both reduce the intervals and increase them. So, for example, when setting the number 4 in the “Value” field, the single interval will be increased 4 times, and with the number 0.8 the distance will be less than the single interval 20%.

Advice. If there is an overlap of lines, the interval was not set correctly and it must be increased to the minimum possible.

How to Set Space Between Paragraphs, Words, and Letters in Word

In addition to adjusting line spacing in Word, there are settings for distances between paragraphs, letters and words. Just like the spacing between lines, these parameters affect the ease of reading the document and giving it a formatted appearance.

Spacing between paragraphs

The distance between paragraphs in some works is regulated by GOST, so in most cases it is set by default and does not require changing.

According to GOST 2.105-95, the gap between the title and the text is 3 - 4 spaces (this is one missing line or a little more). The headings of the section and its subsections are double-spaced. To adjust the spacing between paragraphs, do the following:

In the “Home” tab, apply “Change Styles”;
From the list of tools, select the line “Spacing between paragraphs”;
Click on the proposed template or select the line “Custom intervals...”;
After opening the “Manage Styles” window, set the numeric values or select the distance to the paragraph using the arrows in the “Before” field, and the distance to the next paragraph in the “After” field.

If you don’t need additional lines or additional spacing between paragraphs, you need to check the box “Do not add spacing...”.

You can remove spacing between paragraphs by using the appropriate command lines as part of the Spacing tool (Home →Paragraph).

Spacing between words

The distance between words needs to be reduced or increased. This is sometimes useful to use at the end of lines or headings. Each space must be changed individually. Execution algorithm:

highlight two adjacent words;
select the “Symbol” tool from the “Insert” tab;
apply “Other symbols” and find the “Special characters” section;
Select spaces from the list: short, long or ¼.

Letter spacing

The spacing between letters can also be adjusted. Used for placement in limited space, or for highlighting certain words.

Algorithm for performing this setting:

In the “Home” tab, select the “Font” group and follow the arrow to open the advanced settings window.
Open the "Advanced" tab. In the “Spacing” line, select the font type (regular, condensed, sparse). In the box next to it, indicate how much you want to change the font.

We'll tell you what it is, where to find it and how to change it. After reading the article to the end, you will be able in the future to easily carry out any manipulations to change both and between paragraphs. All actions will be described in detail, so even inexperienced user There should be no unnecessary questions.

Problem with paragraphs

Before talking about spacing in Word, it’s worth mentioning such an absurd accident as extra paragraphs. The fact is that the spacing is most often changed in order to give the text document the proper appearance. And most often it is reduced. But this option in Word is not always to blame for large spaces between paragraphs.

Inappropriate spaces between two paragraphs may occur because the user accidentally or unknowingly puts two paragraphs instead of one. The solution to this problem is simple - removing unnecessary paragraphs. However, this process can be quite difficult, because paragraphs are an invisible part of the text. But even this situation can come out beautifully.

In the Word program, non-printable characters can be visualized. This is done by clicking the corresponding button on the toolbar. You can see its location and appearance in the image below.

By clicking this button, you will see all non-printable characters in the text, the paragraph looks like this: “¶”. All you have to do is delete the extra paragraphs.

Universal method

As you might guess, double paragraphs are rare. Most often, the “hero of the occasion” is the incorrect spacing between lines in Word. Now we will look at the first way to change it. This method is universal, in other words, it is suitable for any version of the program.

So, in order to get into the interval settings, you need to initially open the Word program itself. It is recommended to create new document, so that you can set default parameters so that you don’t have to change them every time in the future.

The next step will be to find the “Style” column we need. And it is located in the "Home" tab on the very right side. In it, click the arrow in the lower right corner to open a menu in which you need to select the third button at the very bottom - a settings window will open in which you need to go to the “Default” tab. In it, find the “Interval” area. In it you can insert the values you need. There are no tips here, as everyone has their own preferences. The main thing is that as soon as you finish setting up, check the box “In new documents using this template.” After this, you can safely click “OK” - the interval in Word will be changed.

Method for latest versions

The second way to make the interval in Word larger or smaller is practically no different from the first. You will only need to go to other settings. And they themselves are no different from the previous ones. So, now we will look at where to look for these settings.

Also create a new Word document and now pay attention to the “Paragraph” column on the toolbar. There, also click the arrow in the lower right corner - a window with the settings we need will appear.

Set the interval you need, but do not rush to click the "OK" button. Click "Default". A window with a choice will appear in front of you - select "All documents based on the Normal template." This is necessary so that when creating a new document, the interval in Word remains the default one you set.

Change in two clicks

Now let's talk about it in a simple way. Its disadvantage is only one thing - using this method you cannot set the default interval; it is set only in the selected area.

All you need to do is find the button of the same name on the toolbar. By the way, you can see it in the image below.

Click on it and select the value you need from the drop-down list. This is the third way.

Line spacing in Word 2010 it is set automatically, the distance between lines is 1.15 and as many as 10 points between paragraphs, and in the 2003 version of Word there are no empty areas between paragraphs and only 1 pt between lines. But not for every coursework or dissertation such standards will be acceptable. When formatting texts, there is a need to change line spacing. The following methods will help you reduce the space between lines in Word and will not take much time.

Decrease or increase the space between lines

IN open document You can adjust the line spacing both before and after writing text. To do this you need:

Use the key combination “Ctrl+A” (use the English keyboard layout) to select all the text;
In the “Home” tab, go to the “Paragraph” section and select the “Spacing” button. As shown in the picture below. All line spacing options are presented. All that remains is to set the desired indentation.

Important! If it is necessary to make one and a half spacing or single, the values will be set fixed, depending on the size of the installed font.

Thus, you can install an already defined text editor line spacing. If there is a need to reduce or increase the line spacing to a value that is not in the list, then you should select the line “Other line spacing options.”

In the new window that opens, in the “Interval” area, you can easily enter your values. To make an exact value you need to set: “Exactly” and click on the arrows to the desired number. Don't forget to save by clicking on the "OK" button.

Spacing before and after paragraph

As you can see, adding and removing spaces before and after paragraphs is not difficult. You need to do the following:

How to set line spacing for all documents

In order not to set line spacing with each new creation text document, you can make the default setting once. It’s worth going to the “Home” tab - “Styles” - “Change styles” - “Paragraph spacing”. Now there are two ways, choose from five options or create your own custom line spacing.

To create a line spacing with custom indentation, go to the line below “Custom Paragraph Spacing.”

All that remains is to set your values in the “Interval” field.

For the changes to take effect, be sure to select "On new documents using this template" otherwise anything you change will only apply to the current document.

Settings for Word 2016

You need to open the document and select a piece of text for which you will adjust the spacing between paragraphs. To do single setting for all text, press “Ctrl+A”, all text will be selected. Next follow the steps:

Press the key combination Alt+I, +Ё or +B. The “Paragraph” window will become active and the “Indents and Spacing” tab will be active;
To make an indent appear before a paragraph, press Alt+L. Enter a value in the Left field.
To indent after the paragraph (RIGHT), use the combination “Alt+R”. Set the right number in the "Right" field.
Close the dialog box with the TAB key. Click on "Ok".

All variations on how to adjust line spacing in Word are given. In order for the text to look neat and the information to reach the reader, it is very important to learn how to format an article correctly. If the setting of spaces is successful, then the text will be read easily and quickly. Be sure to leave breaks between paragraphs and lines. Thanks to this article, you know how to make settings by setting your values before the paragraph, how to change the line space and remove it.

This article will tell you how to change line spacing in Word. At least for experienced users This topic does not raise any questions, but for beginners the article will be very useful. We'll tell you exactly where the line spacing settings are located. What are the ways to change it, and we’ll also touch a little on the spacing between paragraphs and at the end we’ll dwell on how to change their parameters in two clicks.

Go to the "Paragraph" settings

Line spacing can be changed in several ways. In this article we will look at just three. But before moving directly to the instructions on how to change line spacing in Word, it’s worth telling where exactly these settings are located.

To do this, we need to go to the “Paragraph” settings. This is where the changes we need will take place:

First, open the program itself. You can either create a new document or open an existing one.
Now go to the "Home" tab - on the toolbar, find the "Paragraph" area.
You need to click on the small square with an arrow, which is located at the bottom right in the column. This is the first way to get into the “Paragraph” settings.

The second method may seem easier to some. To implement it, you need to right-click in any area of the document - a menu will open. In it you need to select the line "Paragraph". By the way, in this way you can change the line spacing of 2007 and more, but it will not work for Word 2003.

Go to "Manage Styles"

If you have Word 2003, then do not be afraid, there is a way for you. Just now we will look at it. It is practically no different from the previous one, the only difference is in the location of the necessary points:

Having opened the program, pay attention not to the “Paragraph” column, but to the “Styles” (it is located on the very right side of the window). In it you will also need to click on the icon in the lower right corner.
Once you do this, a drop-down menu will appear in front of you. In it you need to click on the "Manage Styles" button. This button is located at the very bottom of the window - it is the third in a row.
The window we need will open, but the tab will most likely not be the one we need - go to the “Default” tab.

That's all, now let's move on to the instructions on how to change the line spacing in Word.

Set default line spacing

So, following the instructions from the above methods, you will end up in almost the same settings. There will be an area in the window called "Interval". As you might guess, it is with this that we will continue to work. By the way, here you set not only the line spacing in Word by default, but also the spacing between paragraphs.

But first, pay attention to the drop-down list on the right side. Once you expand it, you can use templates, so to speak. And set the interval according to them. If you need to more accurately adjust the space between lines, you can enter the value in the field next to it. On the left side you can set the spacing between paragraphs.

After that, don’t rush to click “OK” and apply the changes. The interval will, of course, change according to the selected values, but is not saved by default. To achieve this, click the button of the same name at the bottom of the window - a message will appear in which you should select: “all documents based on the “Normsl” template.

Change line spacing in two clicks

Now it’s worth talking about how to change the distance between lines quickly, without resorting to long and painstaking settings. It is worth saying right away that this method will not set the default settings, it will just change the spacing in the pre-selected part of the text.

We will change the line spacing in Word, released in 2007, but what about previous versions It’s not a fact that the method will work.

In the "Home" tab, in the "Paragraph" section, you should find the "Spacing" button. You can see its location in the image below.

When you click on the button, a menu will open, in it you can define the parameter you need, and after that the selected part of the text will be transformed.