Saving keys in Word. Microsoft Word Hot Key Combinations

In the program Microsoft Word There are a huge number of tools that allow you to change the text beyond recognition. Any of them can be found in standard menu(version 2003 and earlier) or on the tool ribbon (version 2007 and later). But if required fast conversion document, then use GUI programs forces you to do unnecessary actions and waste time. Therefore, the developers came up with combinations of hot keys or hotkeys to access basic functions using the keyboard.

Function keys

They are in the first row of the keyboard. They contain inscriptions in the range F1-F12. The functions they perform are shown in the table below.

Window management

First part Microsoft programs Word, which can be controlled by hotkeys, is a window and interface. The button combinations that allow you to do this are summarized in the table below.

Note: "system" means that the hotkey from Word can also be used in Windows.

File Operations

The second function of hotkeys is Microsoft editor Word operates with commands found in the "File" (all versions except 2007) and "Office" (Word 2007) menus. These include:

The hotkeys in Word “Create Document”, “Open”, “Print” are universal for software packages from other developers.

Move around the worksheet

To perform this task, there are also assigned hotkeys in Word. They are used in conjunction with special keys, located in the navigation block on the right half of the keyboard. The table shows their capabilities.

All these special keys are duplicated in the number pad of the keyboard. To use it, you need to disable the number input by pressing the NumLock button 1 or 2 times. The shutdown is confirmed by the first unlit light above digital block.

Selecting text

The third use for hotkeys is the text selection operation. The most famous command for it in Word is “Select All” (hotkey Ctrl + A). It selects all text in the document. But more often it is necessary to select small fragments. Therefore, there are other combinations. Their list is given in the table below.

Editing text

The fourth group of hotkeys in Word is for text editing. There are few combinations, and they can also be used to work with non-editable fragments. Here is their list:

Formatting

The fifth use of keyboard shortcuts in Word is formatting. The list of documented commands is shown in the table below.

Unfortunately, other formatting tools are not connected to keyboard shortcuts in Word. To continue using the keyboard for formatting, you can add your own combinations or use alternative controls enabled by the Alt or F10 keys.

Symbols

Their library in the editor is quite large. It contains many of the symbols used in documents. For example, the diameter sign. In Word, the hotkey for it and other symbols looks like Alt + X, where X is the number of the desired character, which can be found at the bottom of the list window.

The table below shows the 10 symbols with their insertion codes.

Assigning individual hotkeys

As an example of using this feature, let's add Word hot the "Insert rows below" key, since it is not assigned by default. To do this, you need:

In this way, you can bind any tool present in Microsoft Word to keyboard shortcuts.

Hot combinations and WORD keys

To highlight in Word vertical block text, you must first press the key combination "Ctrl" + "Shift" + "F8". In addition, you can select a vertical block using the mouse while holding down the "Alt" key.
In Word, working in Cyrillic mode, sometimes you need characters that are only available in Latin mode, for example. @, $, & to avoid switching modes just press Alt key+ Ctrl + desired (or Shft+Alt+Ctrl + desired).
Hotkeys
Bold text - press Ctrl+B (or in Russian mode - Ctrl+I). It turns off in the same way.

Italic text - Ctrl+I or Сtrl+Y (in Russian - Ctrl+Ш or Ctrl+Н).
Underlined text - Ctrl+U (in Russian - Ctrl+Г)
Text with double underline - Ctrl+Shift+D (Ctrl+Shift+in)
Text typed in capitals (reduced capital letters) - Ctrl+Shift+K (Ctrl+Shift+L) (to change these attributes of an entire word, it is not necessary to select it entirely. It is only enough that the cursor is inside the word).
Paragraph alignment: left - Ctrl+q (Ctrl+th);
right - Ctrl+r (Ctrl+k);
in the center - Ctrl+e (Ctrl+у)
by format - Ctrl+j (Ctrl+o)
bulleted list- Ctrl+Shift+L (Ctrl+Shift+d)
Shift a paragraph to the right Ctrl+M (Ctrl+ь)
Increasing left indentation (except for the first line) - Ctrl+T (Ctrl+e)
Printing a document (in Word and almost all other programs) - Ctrl+P (ctrl+З).
Some useful notes for those who touch type and hate using the mouse:
Change the font in the text - press Ctrl+Shift+F (Ctrl+Shift+A), this will activate the font change window in the formatting panel. Printing the name the desired font in this panel (usually the first few characters are enough - then Windows completes the name automatically) and press “Enter”.
Change the font or paragraph style - similarly, press Ctrl+Shift+S (Ctrl+Shift+І), and enter the font name, for example, “Heading 1”. After pressing "Enter", the entered style is applied to the paragraph, and if the style does not exist, then it is created based on the formatting of the paragraph where the cursor is located.
Entering an endnote. You can, of course, go to the menu to do this, but this again means using the mouse! It is much easier to press Ctrl+Alt+F (Ctrl+Alt+A), and a footnote will immediately appear in the specified place in the text, and the cursor will move to the bottom of the page, where you can enter its description.
It is very easy to remove unused buttons from the panel by simply dragging them out of the panel with the mouse while holding down Alt; in the same way, when holding down Alt, you can change the location of the buttons without going into the options and settings windows (with pressed Alt+Ctrl - you can make a copy of the button). Using the same manipulations, you can place buttons in the menu and menu sections in the toolbar with buttons.
Sometimes a problem arises and you need to change the case of letters, to do this, stand on the word in which you need to change the case (or select several words) and press Shift+F3 several times, depending on how you want: All Capital Letters At the Beginning of Words, CAPITAL or Lowercase.

Word keyboard shortcuts
Hotkey table for MS Word:
(this table of hot Word keys will help you make your work with the program more efficient; using even a few basic Word hotkey combinations when working with the program can significantly speed up the process of creating and editing documents).

Word hotkeys:
F1 - Call help or assistant
F2 - Move text or pictures
F3 - Insert AutoText Element
F4 - Repeat last action
F5 - Go (Edit menu)
F6 - Move to next area
F7 - Spelling (Tools menu)
F8 - Expand Selection
F9 - Update selected fields
F10 - Go to menu bar
F11 - move to next field
F12 - Execute the Save As command (File menu)

SHIFT+:
F1 - Call context help
F2 - Copy text
F3 - Change letter case
F4 - Find or Go Next
F5 - Go to previous fix
F6 - Go to previous window area
F7 - Thesaurus (Tools menu)
F8 - Decrease Selection
F9 - Display codes or field values
F10 - Show context menu
F11 - go to previous field
F12 - Execute the Save command (File menu)

ALT+:
F1 - Go to next field
F3 - Create AutoText Item
F4 - Exit Word
F5 - Previous program window sizes
F7 - Next error
F8 - Run macro
F9 - display codes or values ​​of all fields
F10 - maximize the program window
F11 - Display VISUAL BASIC code

CTRL+ ALT+:
F1 - System Information
F2 - Open (File menu)

CTRL+:
F2 - Preview
F3 - Delete the selected fragment to the piggy bank
F4 - Close window
F5 - Previous dimensions of the document window
F6 - Go to next window
F7 - Move (window menu)
F8 - Size (window menu)
F9 - insert an empty field
F10 - Maximize or restore the document window
F11 - field lock
F12 - Execute the Open command (File menu)

Word is the most common text editor for personal computers. It is used by both beginners and professionals. For comfortable and fast work Word provides a keyboard shortcut for saving a document, also called “hot keys,” which allows you to perform certain actions at once, without looking up from the keyboard. This article explains how to save a document in Word using a keyboard shortcut.

Normal save (quick)

Save document to Word any versions can be a combination Ctrl+S. This " shortcut key" executes the "Save" command. However, there are software packages on the Internet in which this combination does not work. In this case, you need to configure it yourself.

Keyboard shortcut Shift + F12 also saves the document in Word. This combination is guaranteed to work in all software packages and versions of all years of manufacture. Also this method may be more convenient for left-handers.

Saving by selecting a file path (“save as”)

"Hot key" F12 is responsible for performing the “save as” action in Word. Unlike Shift + F12, this command opens a window asking for the save location, document name, and preferred format. This button is needed if you need to create a separate copy of the text, change the format, or save the file somewhere else.

In addition to the specified combinations, you can set new ones, customized for yourself. In Settings, select a keyboard shortcut setting. In the “Keyboard Settings” window that pops up, in the category settings, select “File Tab”, and in it – “FileSave” and “FileSaveAs” for “save” and “save as”, respectively. Now dial the desired button or combination.

I hope that this article was useful and helped you cope with your problem or simply improve your Word skills.

Designed to speed up your work in MS Office and make it more productive. Agree, it’s much easier to press Ctrl+C (copy) and Ctrl+V (paste) on your keyboard instead of executing this command traditional way by clicking the "copy" and "paste" buttons on the taskbar.

However, as you probably noticed, keyboard shortcuts are not assigned to all functions that are offered to our services. office suite from Microsoft. For example, I recently told you about how you can significantly speed up your work with an MS Word document. But this method has one significant drawback - after the bookmarks are created, you can use them only by going back to the corresponding panel and activating the desired tool or using the keyboard shortcut CTRL+SHIFT+F5. There seems to be a combination, but by my standards it is very inconvenient. Now, if only I could replace it with something simpler, for example, with CTRL+W (this combination is already used to close the current document, but, to be honest, I’ve never used it at all and I don’t really need it)…

On the other hand, the “insert picture” tool by default does not have its own “hotkey” at all. This, of course, is not critical - we don’t add graphics to documents very often, but when you suddenly need to provide a document with a huge bunch of illustrations, you will “suddenly” find that switching the taskbar to the “insert” menu every time is somewhat tedious.

So let's solve these problems and learn not only how to set keyboard shortcuts in MS Word yourself, but also how to override the “factory” settings of a text editor!

Well, are you ready to assign hotkeys in MS Word?

Create your own keyboard shortcuts in MS Word

First of all, open "File" tab and select "Options" item. This time we need “Customize Ribbon” settings block. We select it from the list and see an intriguing phrase: "Customize the Ribbon and Keyboard Shortcuts". It seems we have come to the right place.

We don’t need a long list with available commands now, we look at the very bottom of the parameters window and see the line "Keyboard shortcuts". Feel free to click "Settings..." button and admire the very unfriendly-looking Keyboard Settings window.

Let's see what keyboard shortcuts are set in MS Word by default for this command

In fact, there is nothing terrible here - although the list of available commands is called English, hints explaining the meaning remain in Russian, and the tools are structured in the same order in which they are located on the MS Word toolbar. That is, first, in the list on the left, I select “Categories: Insert Tab”, and then in the list on the right, the command “EditBookmark” ( edit bookmark - from English.).

Adding new keyboard shortcuts

As soon as the choice is made, the program displays the keyboard shortcut already in use (CTRL+SHIFT+F5). I select it and click the Delete button. Now I left-click in the “New keyboard shortcut” field and press CTRL + W on the keyboard, click “Assign” and “Ok” next. Done, I just redefined the hotkeys, making MS Word a little more convenient for me.

At the same time, there are two subtleties:

• If you don’t like a “standard” keyboard shortcut, you don’t have to delete it. The program also provides that several hotkeys can be assigned to the same instrument.
• The new keyboard shortcut must be pressed on the keyboard, and not tried to be entered as text.
• If the new keyboard shortcut is already used by another function, the program will warn you about it

The first line is a warning that this key combination is already in use, the second line is that changes are written to the main template

Although, that's not all! Have you noticed the point "Save changes to..."? Yes, as in the case with, all changes can be applied both to a separate document and to the general template of the program ( Normal.dotm). I chose the second option, so when closing the text editor, I will need to go through the same steps that were described in that article.

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Greetings, dear guests of the computer site. In this article we will look at hot combinations Microsoft keys Word to increase your skills in work, as well as reduce the time you spend using various functions in this program.

As I already said, you can increase your work speed several times if you use hotkeys. As with the program, many work in text editor Word. This is another one useful program from Microsoft Office. So let's look at the keyboard shortcuts most used in work.

Microsoft Word hotkey combinations.

Ctrl + A- Select the entire document.
Ctrl+ C- Copy the selected fragment.
Ctrl + X- Cut the selected fragment.
Ctrl + V- Paste a copied/cut fragment from the clipboard.
Ctrl + F- Open the search window.
Ctrl + Y- Repeat the last action.
Ctrl + Z- Undo the last action.
Ctrl + B- Select bold selected text.
Ctrl + I- Select italics selected text.
Ctrl + U- Underline selected text.
Ctrl + K- Insert link.
Ctrl + S- Save open document(alternative combination Shift + F12).
Ctrl + W- Close the document.
Ctrl + N- Create a document.
Ctrl + O- Open the document.
Ctrl + D- Open the font window.
Ctrl + Space(Space) - Set the default font for the selected text.
Ctrl + M- Paragraph indentation.
Ctrl + T- Increase left indentation.
Ctrl + E- Align the paragraph to the center of the screen.
Ctrl + L- Paragraph alignment to the left side of the screen.
Ctrl + R- Paragraph alignment to the right side of the screen.
Ctrl + J- Alignment by format.
Ctrl + Shift + L- Bulleted list.
Ctrl + 0 (zero) - Increase or decrease the space before the paragraph by one line.
Ctrl + 1 - Single line spacing.
Ctrl + 2 - Double line spacing.
Ctrl + End- Move to the end of the document.
Ctrl + Home- Move to the beginning of the document.
Ctrl + [left arrow]- Move one word to the left.
Ctrl + [right arrow]- Move one word to the right.
Ctrl + [up arrow]- Go to the beginning of a line or paragraph.
Ctrl + [down arrow]- Go to the end of the paragraph.
Ctrl + Del- Delete the word to the right of the cursor.
Ctrl + Backspace- Delete the word to the left of the cursor.
Ctrl + Shift + F- Change the font.
Ctrl + Shift + > - Increase font size.
Ctrl + Shift + < - Reduce font size.
Shift + F3- Change the case of letters. Capital Letter At the Beginning of Every Word. CAPITAL or lower case of the selected text, to change you need to press the combination of these keys several times.
Ctrl + F1- Open the Taskbar menu.
Ctrl + F2- Display preview.
Ctrl + Enter- Move to the next line.
Ctrl + ] - Increase the font of the selected text.
Ctrl + [ - Decrease the font of the selected text.
Shift + Alt + D- Insert the current date (DD.MM.YYYY).
Shift + Alt + T- Insert current time (HH:MM:SS).

Using function keys in Microsoft Word.

About function keys F1-F12 I have already told you that they are widely used in Microsoft Windows, in many programs. Function keys They allow you to access any functions very quickly, just click one of the buttons, and what each of them means for Microsoft Word can be found below.

F1- Open the Help menu.
F2- Move text or picture.
F3- Insert an "AutoText" element.
F4- Repeat the last action (Word 2000+).
F5- Open the "Edit" menu.
F6- Move to the next area.
F7- Check the spelling and grammar of the selected text.
F8- Selection expansion.
F9- Update selected fields.
F10- Go to the "Menu" line.
F11- Go to the next field.
F12- Open the "Save As" menu.

In addition to the Word keyboard shortcuts listed above, you can also use your mouse for ease of use. By the way, don’t forget to read an interesting article in which you will find very useful functions.

• Double-clicking with the left button will highlight the clicked word.
• Triple-clicking with the left button will select the entire paragraph.
• Grab the selected text with the left button and move it to right place, then release the button.
• Hold the key Ctrl and spin mouse wheel to reduce or enlarge the document size.

Here are some small tips for beginners on working with Microsoft Word, using hotkey combinations and using mouse keyboard shortcuts.