How to create line spacing in microsoft word. Learning to space in Word between paragraphs, fields and pages

14.08.2017

Line spacing in office Microsoft program Word - a value that determines the distance between lines on a document page. Most users don't change it? since the default one satisfies almost all needs. However, the change this parameter will help make the text more readable, and if you enlarge it greatly, you can write signatures on the printed sheet. Moreover, many teachers require a strictly established distance, which differs from the standard one, but it can be difficult to independently find the right tab to change it.

Setting the interval before starting work

There are several ways to set line spacing for a blank document.

Method 1: button in the “Home” tab

IN blank document you can set a single value that will differ from the default.

Method 2: Change Styles menu

There is another way for quick change distance between lines. For some, it will seem more convenient than the previous one.

Method 3: in the “Page Layout” tab

Another interesting way.

Changing the spacing of an already completed document

Most often there is a situation when you need to change line spacing in a ready-made document. If you just try to do this using a button in the tab "Home", then nothing will work: the parameter will change only in the paragraph on which the cursor is positioned. To change the spacing between lines in the entire document, you need to select all the written text with the left mouse button and only then can you use method number 1.

Tip: In order to quickly select absolutely all text in a document, you need to hold down the keyboard shortcut "Ctrl" And English letter "A" or Russian "F". All text will be highlighted. This is much more convenient than performing the same operation with the mouse.

Changing the spacing of a single paragraph

Changing the spacing of a single paragraph is very easy. You need to select the paragraph you need with the mouse and do exactly all the steps described in method 1.

Setting Defaults

If you often write texts that require line spacing other than the standard ones, then it would be much more convenient to change the default settings and not return to this issue.

Line spacing is important parameter, existing in the Microsoft Word text editor. As we were able to see, it is not difficult to change it both for the entire document and for part of it. However, some users this operation causes difficulties. We hope that after reading this article, all your questions on the topic have disappeared and you can easily change the interval in Word; if not, then write the points that interest you in the comments.

Microsoft's office suite is widely used, and its DOC format has practically become the standard for the design of text documents. Unfortunately, most users end up with this word processor learning how to change the font typeface and mastering its alignment on the page.

Meanwhile, in many organizations there are rules for working with text documents that prescribe certain parameters their design. They usually define the type font default and required line spacing in the document.

Change intercharacter distance, also called kerning, is required mainly to give the formatted text a more harmonious and aesthetically complete look. Its main area of application is typography, or artistic layout.

How to change and adjust line spacing

There are several ways to change line spacing in Word. ways:

The last item is called up by clicking right mouse button and allows you to manually adjust line spacing in a wide range of values.

Line spacing values

Line spacing is distance between hypothetical lines passing through the middle of letters in lines and is equal to the default font size. Standard sizes , available in Word, are 1, 1.15, 1.5, 2, and 3 values of this distance.

Drop-down list, in the item " Paragraph", allows you to use line spacing options in the text that differ from those indicated. In addition to the standard set of single, one and a half and double, you can also find the following here:

Changing the letter spacing

Each character, in any font, is allocated a certain space, but, depending on the style, the letters can fill it in different ways. To accurately adjust the space they occupy, they use kerning. In Word, it can be specified in three different options. In addition to standard, available sparse And compacted.

Adjustment is carried out in increments of 0.1 points. This parameter can be accessed in two ways:

To give the text an aesthetically complete look, sometimes it is necessary to apply visual separation between paragraphs. Keystroke Enter, which is normally used for this operation, does not have this effect, since it simply moves the cursor to the next line. Login edit menu can be done in two ways:

Using the context menu " Paragraph» called by pressing the right mouse button;
Using the command group " Paragraph" on the " tab Home» Word.

In both cases it opens additional window, in which using the sector " Interval» you can set the indentation before And after paragraph. The adjustment, regardless of the selected font typeface, is performed in a fixed increment of 6 points.

Due to the constantly evolving software products are improved, significant differences may appear in versions of the same application. For example, the default line spacing in Word 2007 is 1.15, and there is always an extra blank line between paragraphs. In turn, in the previous Word 2003, the automatically inserted line spacing is 1.0, in addition, a blank line does not appear between paragraphs.

In some cases standard formatting the document needs to be corrected

Correcting line spacing

User text editor Microsoft Word can change the line spacing of all previously typed text in just a few steps. To do this, you will need to use exclusively one of the express styles existing in the program, which has the required interval. In the case where changes to the existing indentation need to be made only in a few paragraphs, you will first have to select them and subsequently change the parameters.

You can change the line spacing in Word through the “Home” section; among other tools, the tab contains the “Styles” category, which the user will have to change in accordance with his personal preferences or needs.

In the “Set” category, the user can get acquainted with many built-in styles. To stop at optimal option, you can use a convenient dynamic view to see how the free space changes during the transition.

In particular, “Traditional” styles, which set exclusively single indentation, allow you to significantly reduce the distance between lines. After the user stops at suitable option, you need to click on the style name once.

Corrections in a certain piece of text

You can help remove inappropriate spacing between paragraphs in Word by highlighting the part of the document that requires correction or formatting.

The “Paragraph” tool, located in the “Main” category, will come to the user’s aid. The user needs to select “Line spacing” and specify the parameter that is responsible for the value being changed. The user can enter one of several values that the drop-down menu offers. Selecting a value of 2.0 will change the previous line spacing to double. You can reduce the distance between lines using a single indent, which was especially popular in the very first versions of the Word text editor.

List of all possible parameters

Today, in the most popular text editor, you can use six different options for indenting from line to line in a document. In particular, the user can put in his text:

single (the indentation from line to line depends solely on the font size used in the work);
1.5 lines (single line spacing increased by 1.5 times);
double (single indent increased by 2 times);
minimum (a small gap appears between the lines, which should only be enough to accommodate a large sign or graphic symbol, which can be printed in an appropriate font);
exactly (fixed indentation from line to line, expressed in points). When using a 12-point font in the text, use 14-point font;
multiplier (allows you to remove inappropriate spacing between paragraphs in Word by specifying an indentation that is numerically greater than 1). A setting of 1.15, for example, will increase the gap by 15 percent.

Before reducing the distance, the user should be aware of one feature of the text editor, which concerns the presence of large symbols and formulas in the document. The fact is that, having detected such signs, Word will independently increase the space before and after the line.

Space before and after a paragraph

When the user needs to remove spaces, the easiest way is to resort to the built-in express styles. You can get rid of unnecessary spaces both in the entire document and in part of it (a text fragment). To do this, you need to select a section for formatting, and in the properties change the parameters regarding line spacing.

If the user has Word 2003 installed on his computer, then removing spaces between paragraphs is quite simple. The program does not automatically add an additional line in the middle of typed blocks of text. Almost everything Word styles 2007 set a double indent from one section to another, while independently increasing the spacing, which is located directly above the heading.

After the question regarding the choice of the optimal style has been resolved, you need to click once on its name.

Correcting spacing in selected paragraphs

The peculiarity of the text editor is manifested in the additional addition after each individual block of text empty line, and there is not always enough space above the title.

To remove spaces, you can select a paragraph, the space before which needs to be formatted. The user must find the “Page Layout” subsection in the “Paragraph” category, where he can manual mode indicate the required indentation before and after a separate fragment.

Conclusion

Knowledge of the basic tools of the Microsoft Word text editor allows you to quickly change the distance between lines and paragraphs and make the text attractive appearance. After all, no matter how interesting the content is text message, without proper formatting it will not attract the attention of other people, much less meet certain standards.

The distance between lines of text is determined by leading (line spacing). In this case, the height of the largest letter of the font used in a line is a unit of measurement of line spacing. In other words, by specifying one and a half spacing, you can get the distance between lines increased by half the height of the largest character. It follows that when the font size changes, the distance between the lines automatically increases, while its value in relative units remains the same. Required text Microsoft editor Office Word.

How to set line spacing in Word

When changing the line spacing is required text document, then for this you will need to use a text editor, for example, Microsoft Office Word. IN the required file after opening it, the required text fragment is highlighted. Well, if you need to make changes to the leading of the entire document, then you can press CTRL+A and the entire document will be selected.

By clicking on the line spacing changes icon in the text editor menu in the “Paragraph” option group on the “Home” tab, you can select one of six commonly used options in the drop-down list, or you can click on the “Other line spacing options” item. IN in this case In Word, the “Indents and Spacing” tab will open in a separate window with paragraph parameters settings.

Expand the drop-down list under the text “line spacing” in the “Spacing” section. Here, the lines “Single”, “1.5 lines” and “Double” duplicate the corresponding items from 6 frequently used options. When you select the “Multiplier” line in the “value” field, you can designate any interval value, for example, 11.49. When you click the “Minimum” line, you can set the line spacing value in absolute units (points). Then the line spacing will not depend on the font (even if the user changes it, the leading will remain at the level specified in the “value” field). The “Exactly” item in this drop-down list also serves for similar purposes.

At the same time, while making changes, it is necessary to control the manipulations visually in the “Sample” window using the picture. As soon as the appearance of the sample takes the desired form of text, you will need to click the “OK” button. By the way, these settings can be seen without the main menu button; to do this, just right-click on the selected piece of text (the context menu appears, then the “Paragraph” item).

Sometimes it happens that a document is difficult to understand. This may be due to various factors, for example, an unusual font, small or, on the contrary, too large size font, even line spacing. The latter, by the way, plays a rather significant role and should not be underestimated. Line spacing allows you to adjust the distance between lines in the text, as well as the space added before and after paragraphs. In this article, I would like to consider in more detail the situation in which situations it is appropriate to change such a distance, how to reduce the line spacing in Word or how to increase it, and do this either before starting to enter text or after writing it.

How to change line spacing before you start

I’ll probably start by explaining how to adjust the spacing between lines before starting work, when the text has not yet been written. To do this, follow these steps:

Usually, for the most comfortable display of text, one and a half line spacing is chosen, but it is worth taking into account the fact that with such a spacing the text on the page will occupy more space, because the lines will expand significantly.

How to change line spacing in written text

Of course, it is not always necessary to make changes before starting work; perhaps there will be a desire or need to do this after writing the text. To begin with, which you have to work with. This can be done in several ways, for example, using the +A hotkeys on the keyboard. Now right-click on the highlighted area, select “Paragraph” in context menu. Next, repeat the entire algorithm of actions outlined in the previous paragraph.

By the way, there is another way to get into the line spacing settings. On the Word toolbar there is a “Paragraph” block in the “Home” tab. There, find a small “Line Spacing” button, after clicking on it, various variations for quickly changing the interval will appear. You can also click on the line “Other line spacing options” and select other settings.

Thus, following these instructions, you can reduce or increase the line spacing at any time. You don’t need to take any special actions for this, just a few clicks - and the distance between the lines is set to the one with which you are comfortable.