Setting up Gmail in an email client. How to set up gmail for email clients on computer and mobile devices

Gmail messages can be received through third party email clients that support POP, such as Microsoft Outlook.

Step 1: Make sure you need POP

To work with by Gmail V third party clients you can use the IMAP or POP protocol.

Using the IMAP protocol, you can work with Gmail on several devices at once. In this case, letters are synchronized in real time.

POP access can be enabled on only one computer. In this case, letters will not be synchronized in real time - they will be downloaded to the client with the frequency that you specify.

Step 2: Set up POP access

Set up POP in Gmail first

Then set up your email client

Open a client (for example, Microsoft Outlook) and set the following options:

However, for us it is not important why they did it this way, but what is important is what needs to be done here for everything to work. In principle, there are only two main differences in the setup: the first is in setting up the POP protocol for receiving mail, the second is in setting up the SMTP protocol for sending mail. Well, there is one more nuance, which will be discussed below.

Let's assume that you already know how to configure the email client that you are used to using, but for usual options settings. To configure the client to receive mail from account to GMail, first of all you need to perform some actions using the GMail web interface.

Setting up in the gmail.com web interface

First of all, make settings on gmail.com

1. Log in to your mailbox on the GMail website.
2. Click the "Settings" link on the right top corner site.
3. Go to the Forwarding and POP tab.
4. Select the option "Enable POP only for all emails received from now on."
5. Don't forget to save your changes by clicking the "Save Changes" button.

You are done with the settings in the web interface. Please note that if you do not do them, you can accept or send mail using mail client There's no way you can do it.

You can, of course, select the "Enable POP for all emails (even those that are downloaded)" option, but keep in mind that if you select this option, you will receive even emails that are in the Sent Items folder.

Well, we should not forget that you can disable the ability to receive letters via the POP protocol at any time, and enable it again at the right time. To disable it, you will simply need to select the “Turn off POP” option.

Setting up an email client

Now you need to set up your email client. Here you can do things differently. The first method is that when creating a new account in an email client, you take into account all the specifics at once and set all the necessary parameters as you create the account. The second way is to create an account as usual, and after creating it, change it or reconfigure it so that everything works, that is, change the usual (standard) parameters to specific ones.

We assumed that you know how to create accounts in an email client, so in the examples we will focus on the second method. Moreover, in any popular email client there is a wizard for creating accounts for ordinary postal services. Moreover, the GMail website has enough detailed descriptions creating accounts for most email clients, and, accordingly, difficulties should not arise, but for some reason they do arise.

Username

The username is not the same as the login on the site

The first and most common mistake is the username you enter when setting up your account. The fact is that if, using the GMail web interface, you enter the username (login) that you came up with during registration, then to configure the mail client you must use the username followed immediately by @gmail.com. That is, if your login for logging into mail is, for example, vpupkin, then when setting up your mail client it should be [email protected]. So, we’ve sorted out the username, now let’s see what else is unusual in the settings of the email client.

Setting up a POP incoming mail server

POP protocol is configured to receive mail

In any case, you will need to enter the incoming mail server address. The name has no special features and is quite ordinary: pop.gmail.com. The difference from the standard situation is that you will need to specify 995 as the port number and indicate that you are using a secure connection. This option may be called differently in different email clients, but in any case you will need to find out how exactly this option is set specifically in your email client. Several options will be discussed in examples.

If you are unable to correctly configure a secure connection (and this can be understood if at the stage of connecting to the server the mail client displays a connection error) and you could not find information on the website on how to configure your particular program, then you have two options for the development of events. The first, and simplest, is to stop using the email client altogether or change it to another email client. The second option, which is more complicated, is to try different options for specifying the type of secure connection, fortunately there are not so many of them, two, maybe three, for sure there won’t be more than five.

Setting up an outgoing server SMTP mail

SMTP protocol is configured to send mail

The situation is similar to the previous option, only you will need to specify as the outgoing mail server smtp.gmail.com. Well, of course, you will need to specify port 465 or 587 as the port. As in the case of setting up an incoming mail server, you will need to indicate that a secure connection is being used. This is usually TLS, but may also be called SSL. If it doesn’t work the first time, try looking for information about setting up your email client on the GMail website, and if you don’t find it there, then try changing the combination of port and secure connection type.

If your email client requires you to enter a login and password to SMTP settings, then it should be exactly the same as for POP. Don't forget about the feature mentioned above.

Some examples

Several examples of setting up popular email clients

In principle, now all configuration problems should be resolved and everything should work. However, visualization is always better than a verbal description, so we will look at the three most popular email clients: these The Bat!, Outlook Express and Thunderbird.

The Bat!

In this client, all account settings are located on the account properties screen ("Properties" mailbox" or Account Properties). The correct settings should be as shown in the picture, of course, with your username and password.

You should have a check mark next to it Perform SMTP Authentication (RFC 2554), option must be selected Same user/password as for Mail Retrieval, and in no case should there be a check mark opposite Require secure authentication, otherwise you will not be able to send mail from this email client.

Outlook Express, Outlook 2002

Setting up this email client couldn't be easier. And all because the gmail.com website has a tool automatic settings Outlook Express and Outlook 2002 for Windows. All you have to do is enter your email address and in another text field - first and patronymic.

However, if for some reason you want to configure this email client manually, there are also no particular difficulties and you can always find detailed instructions on the GMail website.

If you have set up your account as a regular account, then you will need to go to the account properties screen and make additional settings on the tab Advanced(“Additional”) - such as shown in the picture:

Thunderbird

Again, let's assume you created your account the way you normally would. Now you need to make some changes to it. To do this on the screen Server Settings(“Server Settings”) configure the POP server settings. Set port 995 and type secure connection SSL.

After that select the screen Outgoing Server (SMTP)("Outgoing SMTP Message Server"), then highlight the account and click Edit. In the screen that appears, you need to change the port to 587, check the box next to Use name and password (“Use username and password”), enter your username and select TLS as the connection type.

Little advice

The English version of the instructions contains more pictures

And in conclusion, a little advice - if you look at the instructions on the gmail.com website in Russian, try changing the language to English. It is possible that in this case it will not be entirely clear what is written, but the instructions will be a large number pictures. This may help you.

Correct setting Google mail will provide not only ease of use, but also make it more secure by protecting confidential information. To configure, you must first go to your mailbox, enter your username and password. Why do you need to go to the “Settings” section of your mailbox?

Setting up message forwarding

In order to configure the process of sending messages from your mailbox, you must first go to the POP/IMAP section, and then you must enable the IMAP protocol, which is disabled by default, unlike POP. After enabling IMAP, the mailbox user is presented with various additional settings that can be left alone and left as they are, saving the changes made.

Compared to others, setting up Google mail is very simple, because it has the ability automatic connection to IMAP, to do this you need to uncheck the box next to “Configure server settings manually.” As a result of such actions, automatic synchronization data on the server and mailbox, which will eliminate all differences without user intervention. For example, after disconnecting their Internet connection, users often delete or move their mail. With proper synchronization, after the Internet is turned on again, all changes will be made on the mail server.

Setting up a username and login

When setting up mail, you need to indicate the login used during registration, and after it put @gmail.com, which many users who are faced with the need to set up mail forget to do.

Setting up an email client

In order to use Gmail from Google, you can use not only the existing web version, but also various email clients. For a certain category of users this is more convenient option mail management. To do this, you need to use the incoming mail server address: pop.gmail.com. You will need to specify the port number in the client settings as 995 and select a secure connection.

Now you need to configure the outgoing mail server, which is done in almost the same way, except that you will need to enter other data. The server name will now be: smtp.gmail.com, and the port can be one of two: 465 and 587. You must select a secure connection TLS or SSL. The same login and password for outgoing and incoming mail servers must be entered, if necessary.

Basic Gmail settings

In order to customize the web version of Google Mail for yourself, you need to go to “Settings” in the upper right corner, after which a window will open in which each parameter will be listed in order.

At the very top you enter your preferred interface language; here you can select any language depending on your region and individual preferences.

The next setting is the country phone code; opposite the parameter you will need to select the country you are in from the list of options presented. The next parameter is to select the page size of the web version of Google Mail; it consists of setting two parameters: the number of chains and contacts located on one page. In the standard version, the values ​​for chains are set to 50, and for contacts 250. The first parameter can be decreased or increased, and the second can only be decreased by 100 or 50.

Next comes setting up the images; you can always receive them or select the “ask permission to display the image” option. In the settings, the user can choose the style of text used that is displayed on the page. You can change text parameters such as font, size, color. This makes it possible to choose the most convenient and eye-pleasing option. This setting is very useful for people who have vision problems. They can choose the most readable font and text size.

The Chains option, located in Mail Settings, can be turned on or off. It allows you to group emails received under the same topic. By default, this option is enabled, but you can disable it if desired.

The “Send emails via Google+” option allows you to specify the ability to correspond with people who send you emails. If the letter comes from a user in your circles, then you must confirm it to continue. Gmail allows you to send and archive emails. Button to send and archive to standard settings is hidden, but you can enable it by selecting the option to show the “Send and Archive” button for messages in the reply.

For chat messages, you can turn desktop notifications on or off. This feature is useful for users who chat using gmail; you can also enable or disable messages about the receipt of important and new emails. In the standard settings, the function is disabled and the mail user does not receive notifications about new letters.

The Large Keys option is very convenient for people with poor vision. By enabling the feature, the keys used to work with mail will have larger size, so you can use the postal service even without glasses. Button labels can be set as icons or text as you wish.

The Contacts AutoFill option allows the user to choose whether to fill in the Other Contacts group or leave it blank. To ensure that all sent letters are signed, you can enable subscription and write any text for it. By default it is disabled.

If you wish, you can set up an email with an autoresponder, indicating the first and last day of work, the subject and text for the response. One user sending letters receives a response every four days, no more often.

Google's Gmail has large number settings, thanks to which each user can tailor the service to suit themselves and make it more convenient to use, as well as speed up work with email.

After creating a Gmail mailbox, it is recommended to understand the settings. To prevent hackers from stealing confidential data, the user needs to check the security settings. In addition, setting up Gmail mail will help you avoid a situation where important correspondence ends up in the spam folder.

Top of page

Here you can see the block for quick access to Google services. When you reply to a posted comment, the user receives a notification. It is displayed as a number in the quick access block. When you click on the icon, the page with the latest comment opens, where you can respond to the interlocutor.

The Google+ button is designed to add notes to the “wall”. Please note that event reports are automatically published on the user page. There is an avatar in the right corner. By clicking on it, you can change information about yourself or go to home page Google+ service.

Checking parameters

To set up Gmail, you need to click on the hexagon icon. A pop-up menu will appear in which you must select an item with the appropriate name. Will open new page. Almost all Gmail inbox settings are self-explanatory by name. The user needs to focus only on those parameters that cause difficulties.

A chain of letters is a grouping of messages that the author receives in response and sends to the same point. To see the entire conversation, just one click is enough. The numbers indicate the number of letters in the chain. Stars are marks in the list next to each message. If in this section the user puts something other than “1 icon”, he will have access to several icon options.

To mark an important message, you need to click on the rectangle to the right of the star. After clicking again, the letter becomes normal. If the user wants to change the color of the icon, then he can add the desired group stars by dragging the icons with the mouse.

Desktop Alert

This short message in the form of a pop-up window. It is displayed only in the most popular browsers. The user can enable the option to receive notifications by email or chat Google Talk.

In the “Ad selection criteria” section, you should select the advertisement that will be displayed on the service pages. If the user wants to leave a signature in each letter, then he must enable the appropriate option.

An answering machine is used to send a pre-prepared message. Majority mail servers correctly display UTF-8 encoding. This setting needs to be changed if the recipient of the letter sees strange symbols instead of letters and numbers.

Section "Shortcuts"

With its help you can configure virtual folders. Near the “show in list” item there is a list of folders (shortcuts). Next to each object two parameters are displayed: “yes” and “no”. By selecting one or another value, the user can configure the visibility of each folder in the left menu.

The “Send emails as” function allows you to send messages to recipients from other email accounts. Gmail mailboxes without leaving your account. This option is needed for those who use their account to log into other useful Google services. Here you must specify the name that the recipient of the message will see. When setting up Gmail, the user will notice that the service can regularly retrieve letters from other servers. To enable this option, you need to have at least a superficial understanding of the terms “port” and “network protocol”.

The user can provide access to the account to other people or to himself in the case when he has several accounts in the Gmail service. The “Show in IMAP” setting allows you to enable the display of folders in external email programs.

Inbox

Importance markers are marks in the list of letters that can be used to highlight important messages. If the user does not need this function, then he simply disables the option.

Accounts and Import Tab

This is where the account password is changed. The user can import letters from the Yandex.Mail service. Setting up Gmail allows you to access messages from Hotmail, Mail.ru and other accounts. To import letters and contacts, just specify the password and address of your old mailbox.

Filters tab

This tool is used to create different rules, in which received messages end up in user-selected folders. The service can filter letters. Messages containing obscene language will be sent to the Spam folder.

Forwarding and POP/IMAP

On this page you can configure the export of letters to other email accounts. Protocol access for receiving POP/IMAP messages is used email applications. When setting up Gmail.com, an account owner who does not use such programs may skip this tab. At the bottom of the page there is a link to detailed instructions for setting up email clients.

Chat tab

All settings are here Google programs Talk. The user can select a microphone and video camera, check connected devices, and activate chat.

“Lab” tab

This page contains add-ons to expand the functionality of your mailbox. Google Company does not guarantee uninterrupted operation of plugins. Extensions can disappear at any time. Therefore, the user installs plugins at his own risk.

Offline tab

Here you can switch to offline mode. If the browser extension is not yet installed, the service will prompt the user to download the plugin.

Themes tab

This page will be of interest to those who like to experiment with appearance mailbox. The user can install any theme he likes.

Setting up Gmail in Outlook

First you need to enable the POP protocol in available account Gmail. Then click on the “Save changes” button. Then you need to run Outlook program, open the “Service” section and switch to the “Accounts” tab. After clicking the “Add” button, you must click on the “Next” link. In the “Server Type” line you need to select POP3.

Gmail server settings

Next, the user needs to specify the address email box. In the two fields intended for entering information about the server, you should alternately type the phrases pop.gmail.com and smtp.gmail.com. Then you need to specify your account login and password. After clicking on the “Other settings” link, you need to open the “Outgoing mail server” page. This requires you to enable authentication.

Next, check the box next to “Use settings incoming server" After this, you can switch to the “Advanced” tab. Near the POP3 and SMTP parameters there is an option “Require an encrypted connection (SSL)”. The user needs to enable this option. Next to the SMTP parameter you need to enter the number 465.

After this, you can click on the Ok button. Next you should go to active link“Check account settings.” You'll see a notification that your Gmail setup in Outlook is complete. The user needs to close the message window, click on the “Next” link and click on the “Finish” button. To avoid serious errors when using the utility with Gmail, you can download a program update.

If you use Google's email service and would like to configure Outlook to work with it, but are experiencing some problems, then read these instructions carefully. Here we will look in detail at the process of setting up an email client to work with Gmail.

Unlike the popular mail services Yandex and Mail, setting up Gmail mail in Outlook takes place in two stages.

First, you need to enable IMAP in your Gmail profile. And then configure the email client itself. But, first things first.

In order to enable work with the IMAP protocol, you need to go to Gmail and go to your mailbox settings.

Setting up an email client

To set up Outlook to work with Gmail, you need to set up a new account. To do this, in the “File” menu, in the “Information” section, click “Account Settings”.

In the account settings window, click the “Create” button and proceed to setting up the “account”.

If you want Outlook to automatically configure all account settings, then in this window we leave the switch in the default position and fill in the account login information.

Namely, we indicate our postal address and password (in the “Password” and “Check Password” fields, you must enter the password for your Gmail account). Once all the fields have been filled out, click “Next” and move on to the next step.

At this point, Outlook automatically picks up the settings and tries to connect to the account.

During the process of setting up your account, you will receive a message in your inbox stating that Google has blocked access to your email.

You need to open this letter and click on the “Allow access” button, and then move the “Account access” switch to the “Enable” position.

Now you can try to connect to mail from Outlook again.

If you want to manually enter all the parameters, then move the switch to the “ Manual setting or additional server types" and click "Next".

Here we leave the switch in the “POP or IMAP protocol” position and proceed to the next step by clicking the “Next” button.

At this stage, fill in the fields with the relevant data.

In the “User Information” section, enter your name and email address.

In the “Server Information” section, select the account type IMAP entries. In the “Incoming mail server” field we indicate the address: imap.gmail.com, in turn for the outgoing mail server (SMTP) we enter: smtp.gmail.com.

In the “Login” section, you must enter the username and password for your mailbox. The user here is an email address.

After filling out the basic data, you need to move on to additional settings. To do this, click the “Other settings...” button.

It’s worth noting here that until you fill in the basic parameters, the “ Additional settings" will not be active.

In the “Internet Mail Settings” window, go to the “Advanced” tab and enter the port number for IMAP servers and SMTP – 993 and 465 (or 587), respectively.

For the IMAP server port, we indicate that the SSL type will be used to encrypt the connection.