Pension fund update latest version. Spoo orb latest version

Each enterprise must cooperate with the Pension Fund of Russia (PFR) by submitting all reports for its employees on time. Starting from 2011, reporting is required every quarter. Thus, the need arose to automate the process of collecting and submitting information to the Pension Fund.

Today, software for sending reports on employees to the Pension Fund is used in almost all modern enterprises. A new entrepreneur faces a difficult selection choice. necessary software. It is necessary to understand which of all the programs for processing and submitting reports to the Pension Fund at this particular enterprise will bring the most benefit.

According to current legislation, reports can be submitted in person or at electronic version. To switch to electronic document management, it is necessary to conclude an appropriate agreement with regulatory authorities.

In recent years, government agencies have increasingly encouraged enterprises to switch to electronic document management. This became possible thanks to the emergence of special telecom operators.

However, these operators are not always free. Some even have associations with toll roads. Although there are also free versions.

The ability to switch to electronic circulation is not yet mandatory. Each enterprise has the right to choose how to maintain its documentation.

To provide documents to regulatory authorities in electronic form At least 3 conditions must be met:

1. Availability of the necessary software for collecting information and reporting;
2. Programs for transmitting all reports to regulatory authorities;
3. Availability of a qualified electronic signature.

In addition to filling out all the documents in these programs, it is also possible to transmit information to regulatory authorities.

The main functions of the software include:

• preparation of reliable information;
• creating an application;
• preparation of individual information;
• creating the necessary packages of documents;
• grouping documents into categories;
• output of documents (if a paper copy is required);
• printing of necessary accompanying documents;
• transmission of reports to control authorities;
• checking the compiled report;
• editing the compiled report.

List for 2018

Software for reporting is selected by the manager depending on the required functions. The software can have only one function (for example, only transmission) or combine all functions at once, from drawing up documents to their transmission

The benefits of using reporting programs include:

• You can submit documents until 21:00 (while paper versions are accepted only until 18:00, then the Pension Fund of Russia finishes its work and reports are not accepted);
• You can rent directly from your office;
• if the manager is not there, you can submit reports without waiting for him to put a stamp.

To prepare documents

Such software programs have a function for filling out and reporting. Often information is downloaded directly from accounting software.

It is important to check that the format of the accounting program matches the format of the software for filling out electronic reporting.

If the company employs more than 25 employees, then reporting must be submitted strictly in electronic format. To submit electronic reporting you must:

• generate the required package of documents;
• check and correct all defects;
• check reports for viruses and dangerous software;
• transfer in encrypted form to the Pension Fund authorities.

For reporting

Special programs are designed specifically for the preparation, verification and submission of reports. By visiting the official website of the Pension Fund of Russia (PFR) you can get the recommended software for free. After the report is sent using one of the programs, a letter of receipt will be sent from the fund to the return address. If any errors are noticed, instead of a letter confirming the receipt of data, you will receive a letter indicating the errors and asking for correction. The report must be corrected and submitted within the time period specified in the letter.

Ultimately, the policyholder from the Pension Fund receives a protocol for monitoring reporting. It is official because it is certified electronic signature divisions of the Pension Fund of Russia. In response, you need to send the same protocol, but already signed by the policyholder himself. These actions confirm that the document has been received.

To check

To check the generated reports, you need to use two important software, these are CheckXML and CheckPFR. They are recommended for use by resolution of the Pension Fund of Russia board. The applications approve the forms of the necessary documentation for personalized accounting and determine the format for ready-made files. The programs are provided free of charge for policyholders.

Thanks to them, ready-made reports can be easily checked. They have a built-in address classifier. They will show all the errors in the finished report.

CheckPFR and CHECKXML

CheckXML and CheckPFR software applications are now quite common due to their excellent functionality. Thanks to them, you can check already completed reporting for the Pension Fund. After which, reports can be freely sent via the Internet or submitted on a storage medium. These programs allow you to be confident that all reporting has been compiled correctly. That is, such reporting in which there are absolutely no errors will be immediately accepted by the Pension Fund of Russia employees without any objections.

These programs for checking reports on insurance premiums are recommended for use by the Pension Fund of the Russian Federation. Ra workstation payer, these programs must be placed simultaneously and in mandatory update on time.

Download the software and install it in a separate directory. To test files, log into the program and specify the path to the files with reports that you want to check.

1. Go to the “Data” section in the menu.
2. You need to click on “PFR File Testing”.
3. Then you can directly select the files that need to be tested.

The result of the check in a new window is a protocol that allows you to determine the presence or absence of errors. All errors made during registration, including previously generated files and accounting documents, are distributed according to the roughness code.

• 10 – the situation does not occur very often, but it does occur, such a file can be accepted without any warning;
• 20 – such a situation is undoubtedly possible, but it requires correction;
• 30 – blocks and elements are arranged incorrectly, in addition, some mandatory parts of the reporting may be completely missing;
• 40 – inappropriate codes and symbols were used in reporting;
• 50 – the entire file structure is incorrect, a serious error.

If, after checking, the programs show that there are errors in the file, the territorial bodies of the Pension Fund of the Russian Federation will not accept it.

What does it check?

These types of software allow you to correctly compile and send several types of reports at once. This significantly saves time and protects against various types of errors during compilation. All information for documents (accounting, tax and pension) is automatically downloaded from the organization’s common database.

So what exactly do these two types of software check for?

CheckPFR

1. Such documentation packages for personal accounting are SZV-6-1, ADV-6-2, SZV-6-4, SPV-1, SZV-6-2, ADV-11.
2. Such forms of quarterly reporting as, RSV-2 and RSV-3.
3. SZV-M.

This software checks following files, which came into force in 2010.

1. Form RSV-1 quarterly reporting.
2. Such accounting documentation as SZV-6-4, ADV-6-5, ADV-6-2, SPV-1.
3. RSV-2 and RSV-3

In addition, the program checks files for the Pension Fund with the following documents contained in them:

• questionnaire data;
• separate information for each person on earnings and work experience in the form SZV-6-1, SZV-6-2, SZV-6-3, ADV-6-3, SZV-4-1, SZV-4-2;
• statements on the calculation of contributions to the insurance fund;
• applications for a copy of the insurance certificate and its further exchange;
• certificates in case of death;
• forms for contributions to the insurance fund by voluntary consent.

Latest changes

As stated earlier, these programs must be updated.

1. The OKVED-2 classifier has been changed.
2. The directory of all KLADR addresses has been updated.
3. If the birth dates on the death certificates were before 1900, but not before 1880, then the result is a warning number 20. It is classified as too old or a special date. Although previously an error was thrown in this case.
4. The code compliance check for settlement documents of 2014 and 2015 has been cancelled.
5. In the birth data in the “Place of Birth” subsection, it is possible to indicate all 4 elements of this block. In this case, the system does not generate an error.

In the CheckPFR program:

1. The verification of SZV-M documentation was carried out in accordance with the requirements of the updated format, which was approved by the resolution of the Pension Fund of Russia. We are talking about a resolution on the approval of new information for maintaining records of both an individual and personalized nature.
2. In the SZV-STAZH form, checks were carried out against the album of information exchange formats.

Where to find the latest version and how to update it

The latest version of this software is at official resource Pension Fund of Russia. There you will find detailed information about what they are, what is needed to launch and more.

It is important to remember that software updates do not occur automatically. They are not equipped with their own update system. Therefore, every time before sending reports, you need to check for new or unreleased versions. Subject to availability new version, it is important to delete the previous one.

How is CheckUFA different from CheckXML? Find out in this video.

Submitted annually, the first time it will be submitted to the local Pension Fund before March 1, 2018, with the exception of cases and. Organizations that have labor relations with more than 25 employees and contract workers during the reporting period are required to submit the form electronically. and we need information about salaries and other payments to insured persons, periods of work and corrective information.

What program can you use to make a report?

Bukhsoft online

Bukhsoft online - the program allows you to free mode test reports sent to government agencies, including the Pension Fund of Russia in accordance with its technical requirements. Program:

• covers all reporting submitted by legal entities and individual entrepreneurs;
• is universal and simple solution for an accountant;
• forms everything automatically;
• performs automatic calculation;
• provides technical support, guarantees and instant updates when introducing new forms, as is the case with the SZV-STAZH form.

When using paid version program the user can:

• generate reporting, including in the form SZV-STAZH;
• print forms, balance sheets and declarations;
• run multiple organizations;
• import data;
• upload completed documents.

The program has the following types of features:

• checking reports created in any accounting program and highlighting existing errors;
• use of current forms of documents, reference books and classifiers necessary for business activities;
• receiving timely updates;
• submitting reports to the Pension Fund in electronic form, which is required if more than 25 employees are hired in the reporting period. To do this, a legal entity or individual entrepreneur must enter into an agreement with the Pension Fund;
• formation various types reporting.

My business

A service that independently calculates taxes and contributions in accordance with, generates reports in various forms, reminds about and, if you have an electronic signature with it, you can submit online reports to the Pension Fund of the Russian Federation, tracks the status of delivery and acceptance of reports by the fund, and offers tax optimization.

Sky

You can familiarize yourself with the filling rules in the “Filling” section; if you need to import a file, you must use the “Reports from external files" The clarification is made depending on the type of form submitted: it can be initial, supplementary or pension assignment. In the “Verification” tab you can familiarize yourself with the provisions on the implementation of the inspection. To fill it out, the chief accountant must check that the following information is correct:

• details of the organization or individual entrepreneur;
• information about the insured persons;
• registration of labor orders.

Astral Report

The program provides options for manual entry, verification, export electronic files in the format of reports approved by the Pension Fund. To create a report you need to do the following:

• select the “Create report” tab
• then “PFR”;
• “SZV-STAZH”, as well as “ODV-1”.

Instructions for filling in special programs

SZV-STAZH in 1C 8.3

To fill out the specified form in 1C 8.3. you need to do the following:

• in the “Salary” menu, select “Insurance reporting”;
• click “Generate” and select the ZSV-STAZH form;
• select date and year;
• indicate the type of information;
• Enter information about the employee in the “Employees” tab.

1C:ZUP

In order to generate reports in the SZV-STAZH form in the 1C: ZUP program, you must do the following:

• select the section “Reporting, certificates to the Pension Fund of Russia. Packs, registers, inventories";
• click on “Create”;
• select “Information about insured experience, insured persons, SZV-STAZH”;
• indicate the reporting period and date of completion;
• select “Information Type” from the menu;
• fill out information about employees or early retirement;
• double-click on the line with the employee to open information about the insurance experience of the insured persons.

You can submit reports to the Pension Fund using electronic communication channels. To do this, you need to use special software.

What program exists in 2019 for submitting reports to the Pension Fund? The pension system is regularly subject to reform.

Sometimes it is very difficult to keep track of all the changes in the process of submitting reports to the Pension Fund. Therefore, the use of various programs for submitting reports to the Fund.

Such software is regularly updated to take into account changing legislation. What program for submitting reports to the Pension Fund of Russia exists in 2019?

Basic Aspects

Any entrepreneur who has at least one employee is required to report on his activities to the Pension Fund.

Currently you can submit reports:

The use of special programs greatly simplifies the process of submitting reports to the Pension Fund.

Online access is the most convenient for transmitting information, but before using it, you must conclude a special agreement with the Pension Fund.

Once the applicant's registration has been confirmed, you can send electronic reports without fear that they will not reach their intended destination.

It must be remembered that failure to submit reports on time can result in fines for the taxpayer.

After receiving the online report within four days, the Pension Fund notifies the taxpayer that it has accepted the report for verification. Otherwise, a refusal occurs and you need to correct the data.

Definitions

Pension reporting is the provision of information about employees to whom wages were accrued and paid for the reporting period. At the same time, information about the amount of income of each individual employee is displayed.

One report combines accruals for insurance premiums, medical insurance and pension.

Personalized accounting information is submitted to the Pension Fund of the Russian Federation along with reporting declarations for the same period.

All taxpayers using hired labor must file with the Pension Fund.

It is also rented out if there are no payments to individuals during a certain period. Entrepreneurs must submit declarations until they officially renounce their existing employer status.

The program for submitting reports to the Pension Fund is a special software that simplifies the preparation and submission of reports.

Most often, enterprises use special licensed equipment to record salaries and related contributions/taxes.

In this case, reporting may be a built-in feature. If accounting is kept “manually” or the software used is not updated, then special program becomes the ideal solution.

Basic functions

The fundamental functions of programs for submitting reports to the Pension Fund are:

Checker program Pension Fund reporting selected by the employer depending on the required functions.

The program may have one function or combine the entire reporting process from preparation to submission.

You can use free software provided by the Pension Fund or use paid software. But first you need to make sure that the pension statements sent by the selected program will be accepted by the Fund.

The advantages of using programs for submitting reports electronically include the following:

A little needs to be said about the disadvantages of the programs. The most significant disadvantage is that if it is not possible to send an electronic report, no other report will be accepted.

The Pension Fund will be motivated by the fact that it has been concluded with the employer.

This means that neither paper nor any other reporting, except electronic, can be accepted.

When deciding to use software for submitting reports to the Pension Fund, you need to take into account that if the organization has more than fifty people on staff, reports are submitted only in electronic form.

Since 2019, the limit of hired workers is twenty-five people.

Legal grounds

At the end of 2019, the President of the Russian Federation approved. According to its provisions, a new format for monthly reporting to the Pension Fund for employers was introduced.

This was due to the need to track the wages of workers who have already retired, but continue to work at their previous place of work.

Failure to provide a report will result in penalties. According to the new law, all employers must monthly report to the Pension Fund such data as full name, tax identification number, and SNILS of their employees.

The norm has been in effect since April 2019. As for reporting to the Pension Fund in general, you need to report four times.

Reports are sent once a quarter. Deadlines for submitting reports are regulated.

Programs for submitting reports to the Pension Fund in 2019

If the average number of employees is more than twenty-five people, the employer is required to submit reports exclusively in electronic form.

Reports submitted in this way are certified by an enhanced electronic signature. However, anyone has the right to submit reports via electronic communication channels. In this case, there is no need to submit paper reports.

To provide electronic reporting you must:

Special programs are used to prepare, generate and verify reports.

You can get them for free by downloading them from the official website of the Pension Fund of Russia, in the section called “Free programs, forms and protocols.”

After sending the completed reports to the Pension Fund through the program, the fund will receive an electronic receipt confirming receipt of the data.

If there are errors, you will receive a receipt indicating the reasons for the incorrect reporting. Reports must be corrected and submitted for verification within the established time frame.

Based on the results of the reporting verification, the policyholder receives from the Pension Fund an encrypted reporting control protocol, certified by the electronic signature of the territorial division of the Pension Fund.

In response, you need to send the same control protocol, but with the signature of the policyholder, which confirms receipt of the document.

In order to facilitate the submission of electronic reports, policyholders can use publicly available verification programs and reporting preparation programs located on the Pension Fund of Russia website in the “Electronic Services” section.

At the same time, the employer is not prohibited from using third-party software, both free and paid.

The main thing is to make sure that the TCS operator has an agreement with the Pension Fund of Russia and has the right to submit reports to policyholders.

To prepare documents

One of the more popular and suitable programs for preparing personalized reporting and submitting it to the Pension Fund of Russia is “Documents PU 5”.

When using 1C programs for personnel records and payroll calculations, you can also create a file with the necessary information in them. The received material is reloaded into “PU 5” and here the necessary report is already compiled.

Will prepare this program DAM for reporting to the Pension Fund. It is also intended for the preparation of individual information in the Pension Fund of Russia in the form, ADV.

Main software functions this creation:

To submit reports

You can submit reports to the Pension Fund using the most famous program under the name “Taxpayer Legal Entity”.

This free program for submitting reports to the Pension Fund of the Russian Federation, which is also designated for filling out various tax and accounting reports. This program completely automates the process of preparing reporting documentation.

“Taxpayer Legal Entity” was developed by order of the Federal Tax Service of the Russian Federation. Using the program, you can submit electronic reports and paper reports with a two-dimensional barcode of PDF417 symbols.

According to Letter of the Federal Tax Service of the Russian Federation No. ЗН-4-12/9271@ dated June 6, 2012, from version 4.30 of the Legal Entity Taxpayer program, paper reporting must be generated with the code PDF417.

To check

To check pension statements you can use CheckXML program. It is designed according to .

This provision approved the forms of documentation for personalized accounting and determined the format for ready-made pension reporting files - 7.0 XML.

The program is provided to policyholders free of charge through regional branches of the Pension Fund of Russia. It is a universal measure for assessing the correctness of creating reports in electronic format.

With its help it is easy to check the finished report. In addition, the program has a built-in address classifier from the State Scientific Research Center of the Federal Tax Service of the Russian Federation.

CheckXML is a testing program and cannot be used for reporting or entering required data.

But with its help, you can check reports for errors and get a file verification log. All detected errors in the generated report are listed here.

Where can I get the latest version?

Since the pension system is constantly undergoing reform, the programs used also need changes.

In this regard, the existing software for submitting reports to the Pension Fund is constantly updated. To avoid errors when preparing and submitting reports, you should monitor the emergence of new versions of the program used.

You can get the latest version of the program to simplify reporting on the Pension Fund website. Here updated programs are freely available in the section called “Electronic Services”.

Also convenient to use electronic service"Cabinet of the insurance premium payer." All established data formats, updated document forms, and edited rules for checking reports are posted here.

Using the Account, you can not only check the statements, but also view related information and so on. All processes are carried out in real time.

How to update the program

To update the reporting program, go to the Pension Fund website in the “Software” section.

Here you need to download the desired program and reinstall it on the computer you are using. You can also contact any Pension Fund branch to update the program.

The new program will be written to the flash drive or disk. After this, all that remains is to install the updated program.

If you encounter difficulties in using the program for preparing and submitting reports to the Pension Fund, you can contact the territorial division of the Fund.

Pension Fund employees, of course, will not fill out the report themselves, but they will help you understand the nuances of working in the program and explain the procedure for filling out the RSV-1 form.

Also, any questions about working with programs and downloading updated versions You can find out by calling your Pension Fund office.

To enter data, generate a report and upload data to magnetic media, you will need the latest version of the Spu_orb program, which can be downloaded and used for free without fear of inspections by regulatory authorities.

Spu_orb is official program from the Pension Fund of the Russian Federation. Distributed free of charge. Designed for filling out reporting forms to the Pension Fund. Allows you to fill out the forms: DSV-1, DSV-3, ADV-1, ADV-2, ADV-3, ADV-8, ADV-9, ADV-10, ADV-11, RSV-1, RSV-2, RV- 3, SPV-1, SZV-6-1, SZV-6-2, SZV-1, SZV-3, SZV 4-1, SZV 4-2, SZV-K. The program is written and supported by the Orenburg branch of the Pension Fund of Russia.

The work of "Spu_orb" is shown using a simple example of preparing annual reports for an individual entrepreneur without employees.

1. Install the latest version of "Spu_orb"

Download, unpack and install the latest version of Spu_orb (If you already have it installed, you can see the program version in the very top line of the window or in top menu- "Help" - "About the program"). During installation, you will be able to select the version of the installed KLADR - select KLADR for all Russia. Launch the program.

2. Entering details.

Now you need to enter your details (or someone else’s, if you are going to submit reports for several individual entrepreneurs or organizations). To do this, in the top menu, click “Settings” and “Company details”.

On the first tab, do the following:

Mark what you" individual entrepreneur".

Enter your registration number in the Pension Fund (it can be found in the Notice of Registration individual in the territorial body of the Pension Fund of the Russian Federation at your place of residence - it was issued to you when registering an individual entrepreneur with the registering tax office or the Pension Fund of the Russian Federation)

Enter your full name

Enter your insurance number (SNILS)

Enter your year of birth

Enter your TIN

Enter your registration number in the TFOMS (you can find it in the Certificate of Registration of the policyholder in the territorial compulsory health insurance fund for compulsory health insurance - you were given it when registering an individual entrepreneur with the registering tax office or in the TFOMS).

Enter your OGRNIP number (you can find it in the Certificate of Registration of an individual as an individual entrepreneur - you received it when registering an individual entrepreneur with the registering tax office).

Enter your codes for OKATO, OKPO, OKOPF, OKFS (they can be found in the Notification of assignment of statistical codes, which you received when registering an individual entrepreneur with the registering tax office or Rosstat) and the main OKVED - it is in the Extract from the Unified state register individual entrepreneurs, which you received upon registration of individual entrepreneurs)

Enter your legal form and contact phone number

Go to the "Officials" tab

In the line “Position” write “IP” (or “individual entrepreneur”), in the line “Last name and initials” - your last name and initials.

Go to the "Business Address" tab.

Fill in the line "Zip Code" and "Country". To fill in the lines “Region”, “District”, “City”, “Settlement” and “Street” - you need to click on the button with three dots and select the right option(rather than writing everything by hand). Fill in the lines “House”, “Building” and “Apartment”.

3. Data entry for SZV-6

In the top menu, click “Data Entry”, then “Individual Information”, then “SZV-6 Forms”.

In the window that opens, click the "Add" button.

In the window that opens for entering personal data, click on the button “Transfer data from enterprise details for individual entrepreneurs.” This will transfer your insurance number and full name. Fill out the remaining lines (TIN, Gender, Date of Birth, Locality, District, Region, Telephone).

If your residential address differs from your registration address, go to the “Actual Address” tab and enter your address. Click the "Save" button

Now click on the "Add" button, which is located in the middle of the left menu.

In the window that opens, in the "Calendar year" line, select the year for which you are reporting, in the "Reporting period" line - your reporting period ("0 - year 2010"), in the "Payer category" line, select "Personal Individual".

Go to the "Basic and preferential experience" tab and click on top button"Add".

In the window that appears, enter the required dates (for example, from 01/01/2010 to 12/31/2010), click “Accept”.

4. Uploading data and printing SZV-6-1, ADV-6-2, ADV-6-3 and the list of insured persons.

In the top menu, select “Upload”, “Upload individual information”, “Upload SZV-6”.

In the window that opens, in the "Calendar year" line, select the reporting year (2010), in the "Reporting period" line, select "0", in the "Information type" line - "ALL". Click on the "Create packs" button. In the "List of packs" area, mark "SZV-6-1" and "ADV-6-2", click "Write packs to files" and save the files to hard drive, flash drive or floppy disk. Next, click on the “Print batches of documents” button. After completion - the "Exit" button in the lower right corner

In case of erroneous rounding of kopecks in uploaded .xml files, errors must be manually corrected before submitting the files. If pennies are rounded incorrectly in printed documents, you must manually correct the errors before printing.

5. Data entry for RSV-2

In the top menu, select “Data Entry”, then “Calculation of Insurance Premiums”, then “RSV-2 Forms”.

In the window that appears, click the "Formation of RSV-2 from IS" button.

In the window that opens, select “Calendar year” and in the line “Type of IP documents” put “SZV-6”, click the “Generate” button.

You now have a line with RSV-2 - select it and click the "Change" button in the left menu. In the window that opens, enter your full name in the lines “Last name of the payer/representative”, “Name of the payer/representative” and “Middle name of the payer/representative”.

Go to the “Section 1” tab and click the “Calculation of Contributions” button, and the current figures will be inserted into the appropriate fields. Click the "Save" button.

Click the "Exit" button in the left menu.

6. Uploading data and printing RSV-2

In the window that opens, click on the “Upload” button, then on the “Write batches to files” button and save the files to your hard drive, flash drive or floppy disk. Click the "Print packs" button and print the RSV-2.

All! Reporting is complete.

Spu orb allows you to significantly simplify the process associated with the preparation of documentation intended for further consideration by the relevant authorities. With the help of the program, users will get rid of the hassle associated with drawing up certificates and acts required for transmission to various authorities. From now on, people will not waste time and spoil their nerves. After all, the information provided by the program is completely true. That is, problems with the law are excluded. In addition, software developers closely monitor changes and make adjustments to the program.

About the program

• an application whose purpose is to change the insurance certificate;
• information about work experience;
• questionnaires intended for insured persons;
• procedure for calculating contributions;
• information about the place and time of birth or death;
• applications in which it is possible to request the exchange of an insurance certificate;
• applications for additional insurance premiums;
• applications for pension recalculation;
• other forms.

When the form is filled out, the user has a ready-made document at his disposal. You can immediately send it to print or save it in your computer’s memory.

XML and DBF databases are designed to import data in order to ensure completion large quantity forms in automatic mode. Surely accountants working in large enterprises will appreciate this option. There is also a built-in calculator to help you calculate your contributions.

There is no charge for using Spu orb. System Requirements minimal.

Key Features:

• given the opportunity to prepare complete package documents;
• interacting with the program is easy and convenient;
• received documents can be immediately printed or saved in the PC memory;
• system requirements are acceptable;
• There is no charge.