How to send a file by mail. Sending large files by mail

E-mail is used not only for sending messages, but also for sending files (documents, photographs, etc.). They are called nested or attached.

Nested or attached file(attachment) is some kind of file from a computer that we add to a letter to send it via email.

How to attach a file to a letter and send it

Let's say I want a document that is on my computer to end up on my colleague's computer. I know his email address, which means I can write a letter from my mailbox and attach a file to it.

When a colleague logs into his email, he will see a new message containing a document. He can open it directly in mail or download it to his computer.

The file transfer technology is as follows:

1. Open your email account.
2. We write a letter: indicate the recipient's email address, subject and, if necessary, print the message.
3. Click the special button to add a file.
4. In the window that opens, select a file from your computer.
5. Send the letter by clicking on the appropriate button.

Example

1. I open my email and click on the button to write a letter.

2. I type the address of the person to whom I want to send the file and indicate the subject.

I don’t have to type the text, because I just need to send the file. But I usually print it: I say hello, I explain what exactly I am sending and why.

3. To attach a file, click on the special button at the top or bottom (above or below the part for entering text).

4. A small window opens with files and folders on my computer. In it I should find what I want to send.

Let's say I need to send a document that is located on my computer in Local Drive D in the Agreements folder. So, I open the window Local disk D:

And I open the Agreements folder:

The files that are in this folder are shown. I find the one I want to send among them and double-click on it with the left mouse button.

The window disappears and my document appears above or below the attach button.

Immediately after this, my message with the attached document will go via specified address. This is how the recipient will see it:

Notice the paperclip icon at the end. This way the email site shows that there is an attached file inside.

Having opened the letter, the recipient will see both the text and the document, which he can view or download to his computer.

How to add multiple files to an email

You can add several files of any type to one letter. This can be photographs, documents, music and even video.

To do this, it is not at all necessary to send several letters - you can write one and add to it everything that you want to send. It happens like this: we write a letter, add one file to it, then, in exactly the same way, another, a third, and so on.

But what if there are not one or two of them, but more than ten? Is it possible to add an entire folder rather than each file individually?

Unfortunately, you cannot send the folder by email. But it can be archived and attached to the letter.

This can be done directly in the window through which we add the file to be sent. Right-click on the folder, select 7-Zip or WinRAR from the list and create an archive.

Then select the newly created archive there, that is, double-click on it with the left mouse button.

The archive containing the folder needed for forwarding is attached to the letter. All that remains is to send it.

Nuances

If you plan to send more than three files in one email, then it is considered good practice to archive them.

For example, I want to send ten photos to a friend. You can, of course, send ten letters, adding a photo to each of them. But this is inconvenient neither for me nor, especially for him. So I decide to send one letter with all the photos attached.

In this case, it would be more correct to put them in a separate folder on the computer itself, then archive it and add the resulting archive when sending a letter.

As a result, one file will be sent, not ten. It will be easier for my friend to download it to his computer and unzip it than to look at (download) each photo separately.

Before sending photos via email, they should be compressed (reduced in size).

This is more than a rule of good manners. This is a necessity! But, unfortunately, many users are not even aware of this.

You will learn more about why this is needed and how to do it in the lesson “Photo compression”.

Exercise

1. Send from your email box a letter with an attached file to your own address. That is, in the “To” field, type your email address. After sending, you will receive a letter from yourself with this attached file.
2. Open your letter and try to view the sent file directly in the mail. Then download it to your computer and open it directly from it.
3. Send letters to your address with several attached files (both individually and archived).
4. Try sending photos after compressing them.

I’m often asked: “How to send a file by email?” or vice versa, I ask someone to send me this or that file, and the person I ask has no idea how to do it...
Therefore, I decided to write this guide.
First, let's prepare a file that we will send by mail.
To do this, the file can be sent unpacked, i.e. as it is, just attach the file to the letter, as an attachment, or packed in an archive...
If our file is not large size, then it can be sent without "Archiving", i.e. no compression...

If the file is large, it is better to pack it in "Archive", thanks to this, the file can become much smaller, which will speed up the transfer significantly.
Also, it must be said that today, some mail services do not allow sending executable files and many program library files. In the case of Windows, executable file this is .EXE - i.e. file-program, and .DLL - file-libraries (libraries can be not only dll files, but I won’t list them all). This approach postal services understandably, this is due to the fact that when transmitting such files, the latter can simply turn out to be viruses, trojans and various similar nastiness... Therefore, mail servers, in order to avoid problems, during the transmission of a letter, simply cut off attached files that they consider suspicious. This also applies to script files and files containing sets of commands, such as .BAT and .CMD...
Therefore, such files should be packed into an archive, and not just packed, but packed and protected with a password!
And also, a few words about packaging and archiving of files... Picture files, such as .JPG, .PNG, are almost not compressed during archiving, they can be packed into an archive only if you want to send a lot of files in a letter, and adding them all one by one is very “tedious”... Text files, on the contrary, are compressed very much when packed into an archive; it happens that after compression, the archive has approximately 30% of the original file size. In this case, it is better, of course, to pack the files, because... the size will decrease significantly.
This means that we have found out that packing files into an archive, i.e. should be archived:
— If we want to transfer many files, after packaging, we will need to add only one file, and not 20 or 30 for example...
- If we want to transfer text files, because... when packaging, the size is significantly reduced, and naturally, if we have a lot of these files, then it is much easier to add one file to the letter...
— If we want to transfer a program file, etc. — the file(s) need to be archived so that the mail server does not cut them off...
Also, we know that images like .JPG, .PNG should be archived only if we want to transfer several files, because these files almost do not lose size when packaged...
Now let's talk about everything in order...
How to archive files:

For example, I have prepared several text files, which have a total size of 3.73 megabytes.
To pack files into an archive, we must have an archiver installed. Today the most common archiver is WinRar http://www.rarlab.com/) one minus of this program is that it is paid.
And the program 7-zip(official website of the program: http://www.7-zip.org/) this archiver is free, but less common.
Also, today, almost all operating systems support .ZIP archive files - this means that if you send a person a ZIP archive, he will simply be able to open it.
Now let's add the files to the archive. To do this, select the desired group files:

Click on them with the second (right) mouse button and select "Add to archive" (if you have some other archiver installed, the name of the menu item may differ).

The Add files to archive window will open:

In which we need to configure some parameters:
1 - Set the file name (to transfer files over the Internet, it is better to set names in Latin letters, so that there are no problems with encodings, etc.)
2 - Select the archive type (we already talked about this)
3 - Set the compression level (the stronger the compression, the smaller our archive file will be)
4 - Press the button OK to create an archive.
Here is the dialog of the archiver program 7-zip:

As you can see in the picture, almost everything is the same, well, yes, they are called a little differently, but in principle, it’s easy to understand...
After packaging, we now have an archive file that is only 31.6 kilobytes in size, down from 3.73 megabytes!

A password setting dialog will open:

Attach file

(in older versions this button is located in a different location)

In the same way, you can add several more files if necessary...
Now about "The Bat!"
As in all previous cases, we create a new letter, enter the addressee, subject, text of the letter...
To add a file, click the button Attach file

The essence of the question “How to send a large file?” boils down to the fact that we have to send a file, the size of which may exceed the maximum allowable limit of the service (or program) with which we are sending the “heavy” file.

Counting on the Russian “maybe”, you can try to send a large file in any way known to you. If the file can be sent, then everything is great!

Otherwise, you will have to try other services (or programs) in order to send a large file. First we need to decide how big our file is.

If you right-click on the file icon, you will see context menu, which will list everything that can be done with the selected file (Fig. 1):

Rice. 1 File properties

We are interested in the file properties, so click on the “Properties” command:

Rice. 2 Determine the file size

Thus, we determine that the Fotoknigi file size is 17.1. This is a small file in size and you can use regular email to send it.

How to send a large file (up to 20 GB) using Yandex?

As of October 2014, the maximum allowable size of one file that can be attached to one Yandex letter is 30 Megabytes.

If you need to attach several files to a Yandex letter, then their total maximum allowed size is also 30 Megabytes. Technical points file attachments are outlined in the article “”.

Below is information from the official website help.yandex.ru/mail/letter/attachments.xml:

The maximum size of attachments for one letter is 30 MB.

If the size of attachments exceeds the allowed size, the files will be automatically uploaded to your Yandex.Disk (folder Mail attachments→ Sent as links to Drive).

Attention! Since January 2013 The Yandex People file hosting service was closed. If you have an account (mail) on Yandex, now use Yandex Disk: with its help you can upload files up to 20 Gigabytes, the storage period of files is now NOT limited.

How to send a large file (up to 10 GB) using Mail.ru?

As for Mail.ru mail, as of October 2014, you can attach from one to 50 files to a Mail.ru letter, each of which is up to 1 GB in size. The total size of attachments should not exceed 25 Megabytes. How to attach a file to a letter is described.

If 25 Megabytes for sending files when using Mail ru mail is not enough, you can use the Mail ru Cloud, more about the Cloud

The developers of the Mailru project have followed the same path as the Yandex developers in the sense that they are weaning all their users from using file hosting services and are practically forcing them to use cloud services, in particular, the Mailru Cloud.

The Mail ru developers write the following about large files that users attach to their letters (information from the official website help.mail.ru/mail-help/letters/create/attach):

When you send large files over 25 MB in size, they are uploaded to the [email protected] project. Such files are marked with an icon and have a certain storage period - 30 days from the date of posting.

How to send a large file (up to 50 GB) using DropMeFiles?

DropMeFiles - free service instant file sharing:

Advantages of the dropmefiles service:

• Free
• No registration
• You can send files up to 50 Gigabytes

Disadvantages of the dropmefiles service:

• File storage period limit – 14 days

But DropMeFiles is designed to share files, NOT store them, so you can send and receive large files within 14 days.

Rice. 3 DropMeFiles – free instant file sharing service

• 1st method. We reduce the window with the DropMeFiles service to about half the screen. On the second half of the screen, open a window with the folder in which our file is stored. Grabbing the file with the left mouse button, drag it (almost like a cat drags its kitten “by the scruff of the neck”) to the DropMeFiles service and release the mouse inside the circle with the inscription “Drag files here.”

• 2nd method. On the DropMeFiles service, move the mouse cursor to the inscription “Drag files here,” after which this inscription turns into another: “or click to select files.” Click on it and in the window that appears, we will use the opportunity to find a file to transfer on your computer (steps 1-3 in Fig. 4):

Rice. 4 Open file for upload to DropMeFiles

We find our file, click on the file icon (number 1 in Fig. 4), after which the file name automatically appears in the “File name” line (number 2 in Fig. 4). Click on the “Open” button for the selected file and immediately loading file from your computer to the DropMeFiles service.

Rice. 5 File uploaded to DropMeFiles

Fill in fields 1 and 2 in Fig. 5:

• In field 1, enter the email address of the person to whom the file is being sent. Instead of an email, you can send an SMS message (within Russia).

• In field 2, enter your name or your e-mail so that it is clear who the message came from. When fields 1 and 2 in Fig. 3 are filled in, click on the arrow (circled in a red frame in Fig. 5).

When sending by e-mail, we receive the following message on the screen (Fig. 6):

Rice. 6 Message about sending a file from DropMeFiles

How can a friend receive a file from you that was transferred to them using DropMeFiles?

Your friend will receive an email from you with the subject “You have been sent files to DropMeFiles” with the following content:
“Your files have been sent to DropMeFiles
Sender: Nadezhda
To download them follow the link:
http://dropmefiles.com/UCYzv
Link expires 01/29/2013 10:08"

A friend follows the link specified in the letter and sees the same picture as in Fig. 7:

Rice. 7 Download file from DropMeFiles

By clicking on the “Download all” button, a friend downloads from the service DropMeFiles file(or files) to your computer, and the files are downloaded at high speed.

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When sending large files Difficulties arise via email. Postal services have restrictions on the maximum size of attachments. For example, the size of a letter for Mail.ru is 30Mb and for Gmail 20Mb. If you send a letter with a large file, it may well leave you without reaching the recipient. Moreover, when a file is recoded for transfer, its size increases by approximately 33%. I recommend using file hosting services for files larger than 5Mb. Let's look at how to send a file through file hosting services of popular email services: Gmail.com, Mail.ru, Yandex.ru.

The easiest way is to use the file sharing service from Mail.ru. For files smaller than 100Mb, you don’t even have to register, unless of course you use mail from Mail.ru. By registering, you can send files up to 1Gb in size and use 10Gb storage. Sending files via Yandex is also easy, but you need an account.

The greatest service and security is provided by Gmail and its Google Docs service. I recommend using this method.

In addition to these file hosting services, there are a huge number of other services that you can use.

Go to the service. An account is required to send files. If you have not yet registered, this procedure is mandatory for Yandex. After registration you will see the “Share files” link:

You can upload files to the service one by one. Select file:

And download it:

Or go to the "many at once" tab, click "Add files":

You can add many files at once. This is convenient when, for example, you need to send a lot of scanned documents. After adding, click "Upload":

Wait for the files to download:

Since I mainly use Gmail for work, it is most convenient for me to work with the service. This service has many functions and file sharing is one of them. The volume for storing files is 7Gb. First of all you need an account ( account) to Gmail. If you don’t have an account, look at the ten main reasons to use Gmail and register or go to the description of file hosting services from Mail.ru and Yandex.ru.

Click the "Download" button and select the file to download:

Before downloading, you will be asked to convert your documents to Google format. By converting documents (spreadsheets, text documents) into the Google Docs format, it will be possible to work together in them in real time:

Online sizes. In fact, there are several ways here. They are all good in their own way. Some, however, depend on the characteristics of your connection and the recipient. However, this is not a hindrance for us. We will try to cover all the methods that can be taken into account.

Via Skype

Well, if you are thinking about how to transfer a large file over the Internet, then you can use the relatively convenient and quick method. For example, if your friend is online, and your World Wide Web speeds are quite fast, then you can try making a transfer via Skype.

To do this, simply drag the required object into the field where you are writing a message, and then wait for your interlocutor’s response. It will accept the request and the sending will begin. Is it true, this method not particularly popular. Different types of files are transferred different quantities time. If you are going to transfer about 10-15 GB, or even more, then you can leave this scenario and not think about it at all.

If you are thinking about how to send a large file to your interlocutor (for example, a photo or video), then you can still try this method. When it comes to toys or anything else, it's best to stay away from it. Instead, we will offer you a couple more ways.

Archiving

Well, now it’s worth considering with you such an option as archiving. He can help answer you how to transfer a large file over the Internet. Moreover, you can put several documents into one archive. This will allow you to transfer several objects at once.

The thing is that archiving can compress the size transferred documents. After this, you can, for example, download the resulting file to email and send it to a friend. True, here we are talking about medium-sized documents. That is, it is useless to download the game.

Just select the files you need and then right-click. Click on "Add to Archive", and then specify the desired name of the result, as well as its location. So you can combine different types files in one object. After the process is completed, upload the resulting archive to Skype or email. That's it. True, the listed methods are somewhat similar. Let's look at more effective options.

File sharing

Well, now let's take a closer look interesting way. Moreover, it is one of the most popular. If you are thinking about how to transfer a large file over the Internet, you can try using a variety of file storage services.

In order for the user to have this opportunity, he needs to register on a special “exchanger” website. The most popular now: “Deposit Files”, “Mega”, “Rapidshara”, “Lightbeat”, “Turbobit”. Once you have decided where exactly you will go, all you need to do is complete a short registration. You will receive an account in which you will be able to upload documents. All you need to do is upload a large file and receive a link to access it. Next, you send the address to a friend, and he downloads the document.

It is best to use data archiving before uploading. This will help speed up the process of downloading the final document and make it a little smaller. Sometimes this approach can save 1-2 GB.

True, this method has a number of disadvantages. The first is a bunch of advertising when downloading a document. Unfortunately, there is no escape from it. The second minus is low speed download a file from a friend when selected free method. So let's see what else we can do.

Cloud

Another quite interesting way is to use the so-called cloud services For example, you can use "Google". Files from there, as users have noticed, are downloaded quite quickly. However, you can use Yandex.Disk as a “learning place”. It is with him that we will now work.

If you are thinking about how to send a large file to your friend, then you can completely use this service. To do this, you will have to register an account, and then “upload” the object we need there. As a rule, there are also small restrictions here. For example, a large size is available for free, not exceeding 10 GB. This is enough for a small toy. In addition, you will not be able to store many documents. Each cloud has its own limits on the total volume. In principle, for paid services you can increase the limit to 1 TB.

When you upload the document, you will receive a special link. Your friends and acquaintances will be able to download the file using it. You just need to give the download address. Nothing complicated. But how quickly the transfer to a friend’s computer takes place depends on his Internet connection. However, these are not all the ways. Let's see how to quickly transfer a file over the Internet without clouds.

Special programs

Now progress has reached the point that each user has the opportunity to use a variety of services for their own purposes. If you are wondering how to transfer a large file over the Internet (up to 5 GB inclusive), you can use interesting utility. It's called "File Dropped".

This service is something like our usual “Rapidballs”. It’s just that working here is several times easier. Moreover, you will not have to register. First of all, go to home page site. A window will appear in front of you, in which you will be informed that sending files large sizes(up to 5 GB) is carried out literally in 2 steps. The first is uploading the document to the server, the second is receiving the final link for you and your friends.

Click "Upload". Now find required document and download it. When the process is complete, in a special window you will receive an address where you can find your file. Then you can copy it and pass it on to your friends. They will figure out how to get the document. However, things are not always that simple. And, not everyone is happy with the constant exchange of links. Thus, we have to think what else can be done.

Torrent

So we have come to perhaps the most popular and widespread method, which will allow us to quickly transfer and receive large files. This is nothing more than a torrent. The point is that this option we will pay special attention. We will analyze in detail how and what needs to be done to get maximum efficiency.

In general, now this particular method is used everywhere to transfer huge and weighty documents. Particularly popular here professional programs and new items computer games. The download speed increases with the number of users who download the file. That is, you may not even have time to blink your eyes before the document is already in operating system. Very convenient and simple.

In order for you to be able to work with torrents, you will need special program. You can find several such applications on the World Wide Web. We will try UTorrent in action. Thus, let's begin our work.

Preliminary work

Well, now we will prepare our file for sending and, in fact, for receiving. First of all, we will need to download and install the torrent program. As we have already said, we will review Utorrent with you. We "extract" it from world wide web and install it on your computer. Now you just need to launch the application.

You'll find yourself in a program where there's nothing special on the right side right now. This is where the documents that we have “uploaded” and downloaded will be displayed. Let's start working with you as soon as possible. Click on "file" and then "create new torrent". An object selection menu will open in front of you. Here you can either add a specific document or folder. There are separate buttons for this idea.

Next, when you find required file, just click on "Create and save to...". A window will open in front of you, where you just need to click “yes” and then select the location where the so-called torrent file will be placed (we will learn how to work with it later). Once you have completed this task, you can move on to the next stage.

We make you work

Now we’ll see how to transfer a large file over the Internet using the torrent we just created. Let's start the Utorrent client again. Click on "File" and then click on "Add New Torrent". Next, a familiar window will appear in which we will have to find the previously created document. Found it? Then select it and click on "Open".

Look at the program window. On the right side there will be a line with the name of your document, as well as the inscription “Distributed”. This is a sign of right action. Now right-click on the line and select “Force Run” from the list that opens. All you need now is to transfer the created small torrent file (which we just downloaded) to your friend. He will save it for himself, and then use the same torrent client to download it.

For the lazy

True, if you yourself downloaded a game or program using a torrent tracker, then, most likely, the most convenient and quick option The next move will be: find the address from which you downloaded the torrent, and then pass the link to a friend.

Ultimately, your friend will download this or that document faster than you could imagine, especially if we are talking about a toy. Each downloader gives others a little download speed. Due to this, users do not have to wait for several days in front of the computer waiting for the result.