How to make a multi-level numbered list in Word. Creating Lists in Word

Lists in any text will make your document clearer, more organized, and structured. In total, you can create three types of lists: bulleted, numbered and multi-level. In this article we will talk about how to create multi-level lists in Word.

Multi-level lists are hierarchical, that is, they have several degrees of nesting. In addition to several templates built into the text editor, you can create your own list based on personal custom settings.

How to create a multi-level list in Word 2016, 2013, 2010, 2007?

So, open Word and click the corresponding button on the ribbon, which allows you to create multilevel list.

Now we select one of the templates that we want to apply to the list. As you will see for yourself, there will be lists with both digital and alphabetic numbering in a strictly defined hierarchy, so the choice here is quite wide.

If you would like to create your own list based on manual parameters, select the Define New Multi-Level List menu item. A form for specifying list parameters will open.

On this form, you can change any hierarchical level and its representation in the document, specify its numbering and number format, and also set parameters such as alignment and indentation. To access more options, click the More button in the lower left corner.

In particular, among such auxiliary settings there is a link between the list level and the header style. It will be especially important to use it if you are in the process of creating a document section structure and then plan to automatically create a table of contents.

Now a few words about how to work with a multi-level list. To move to a new nested level, place the cursor in the corresponding list line and click the “Increase indent” button. As a result, a new sublevel will be generated in the list, that is, the list element will be shifted one level down. To go back one level in the hierarchy, click the Decrease Indent button.

How to create a multi-level list in Word 2003?

In older versions of Word, the button for creating a multi-level list on the toolbar is missing by default. To create a list there, you will have to go to top menu. Select the “Format” category and check the “List” element at the top of the menu.

A form will open with a selection of lists available for creation. Let's focus on the “Multi-level” option.

Subsequently, the procedure for creating a list is completely similar to that described earlier. In addition to this, you can use the Increase Indent and Decrease Indent buttons to navigate through a nested list structure in the same way.

Multi-level lists are an important component of any integral and complex document. Without them, creating a table of contents, for example, would turn into an impossible task.

Show video instructions

A multi-level list is a list that contains items indented at different levels. IN Microsoft program Word has a built-in collection of lists from which the user can choose the appropriate style. Also, in Word you can create new styles of multi-level lists yourself.

Lesson: How to Organize a List Alphabetically in Word

Selecting a style for a list with a built-in collection

1. Click in the place in the document where you want the multi-level list to begin.

2. Click on the button “Multi-level list” located in the group "Paragraph"(tab “Home”).

3. Select your favorite multi-level list style from those presented in the collection.

4. Enter list items. To change the hierarchy levels of items presented in the list, click "TAB"(deeper level) or “SHIFT+TAB”(return to previous level.

Lesson: Hot keys in Word

Creating a new style

It is possible that among the multi-level lists presented in the collection Microsoft Word, you won't find one that suits you. It is for such cases that this program provides the ability to create and define new styles of multi-level lists.

The new multi-level list style can be applied to each subsequent list in the document. Besides, new style created by the user is automatically added to the collection of styles available in the program.

1. Click on the button “Multi-level list” located in the group "Paragraph"(tab “Home”).

2. Select .

3. Starting from level 1, enter the desired number format, set the font, and the arrangement of elements.

Lesson: Formatting in Word

4. Repeat similar steps for the next levels of the multi-level list, defining its hierarchy and type of elements.

Note: When you define a new multi-level list style, you can use both bullets and numbers in the same list. For example, in the section “Numbering for this level” you can scroll through the list of multi-level list styles, selecting the appropriate marker style, which will be applied to a specific hierarchy level.

5. Click "OK" to accept the change and close the dialog box.

Note: The multi-level list style that was created by the user will be automatically set as the default style.

To move elements of a multi-level list to another level, use our instructions:

1. Select the list item you want to move.

2. Click on the arrow located next to the button “Markers” or “Numbering”(group "Paragraph").

3. Select an option from the drop-down menu “Change list level”.

4. Click on the hierarchy level to which you want to move the selected element of the multi-level list.

Defining New Styles

On at this stage It is necessary to explain what the difference between the points is “Define a new list style” And “Define a new multi-level list”. The first command is appropriate to use in situations where it is necessary to change the style created by the user. A new style created using this command will reset all occurrences of it in the document.

Parameter “Define a new multi-level list” It is extremely convenient to use in cases where you need to create and save a new list style, which will not be changed in the future or will be used only in one document.

Manually numbering list items

In some documents containing numbered lists, it is necessary to be able to manual change numbering. In this case, it is necessary that MS Word correctly changes the numbers of the following list elements. One example of this type of document is legal documentation.

To manually change the numbering, you must use the “Set initial value” parameter - this will allow the program to correctly change the numbering of the following list elements.

1. Right-click on the number in the list that you want to change.

2. Select an option “Set initial value” and then perform the required action:

Activate the option "Begin new list” , change the value of the element in the field “Initial value”.
Activate the option “Continue previous list”, and then check the box “Change initial value”. In the field “Initial value” Set the required values for the selected list item associated with the level of the given number.

3. The list numbering order will be changed according to the values you specified.

That's all, now you know how to create multi-level lists in Word. The instructions described in this article apply to all versions of the program, be it Word 2007, 2010 or its newer versions.

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Listings in text documents necessary. These are far from the most important components, but they play a certain role in editing and designing the text. Therefore, it is useful to learn exactly how multi-level lists are created and what features you should pay attention to. Read on to learn how to create a multi-level list in Word. Secrets and recommendations are presented to your attention in the article.

Use in practice

Various lists in Word are not the main component of text editing. However, users use them very often. Marking helps to visually highlight the necessary points in the text that need to be paid attention to.

In general, a multi-level list is the most complex option. In addition to it, Word also has numbered and bulleted ones. In practice they are much more common. The first ones are used for information that is of the same type and can be numbered. The latter are needed for listing or data that is not subject to numbering.

But a multi-level list is a list of numbered or bulleted components. It is typically used for complex classification and organization of data. Most users do not work with such hierarchical lists, but this does not preclude the possibility of creating them. What if you need to make one or another type of list?

Markers and their uses

So, the first and easiest option is to edit existing text. It turns out that formatting and creating lists is much easier than some users think. Especially when we are talking about primitive forms of these - marked or numbered.

First you need to type a small text of several lines in size where you plan to mark. After this, select the area that should be converted into a list. Now right-click and select the item called “List” from the menu that appears. Then go to the "Marked" tab. All that remains is to select an option from the available templates and click on the “OK” button.

Numbered list

Now you should learn how to create numbered lists, as they will help you better understand hierarchical lists. In principle, creating a numbered list is not difficult. The process is no different from the previously proposed option.

Again, type the text and select the area intended for design. Then, by right-clicking and selecting “List”, you can continue your plan. In the window that appears, go to the “Numbered” tab and select one of the proposed design templates there. Confirm your choice - and it's done.

But you need to know that these methods can be easily implemented in older versions of MS Office. It is these methods that help in this program to easily format text in the form of one or another list.

Multi-level list: nuances of execution

What else is worth paying attention to? The point is that in different versions Office lists are implemented in a variety of ways. This is due to changes that the Word interface has undergone.

What does computer science say about the creation of such an object as a list? A multi-level list in older versions of Word can appear without problems in already printed text. That is, you will have to perform all of the above manipulations. Namely:

print text;
select the desired area;
select the “List” item after right-clicking on the selected area;
go to the “Multi-level” tab and select a design style;
Click on “OK” and confirm your choice.

However, depending on the selected list style, you will see either bulleted or simply numbered lines. This is normal because you must set the level yourself.

Setting levels

How exactly to do this? A multi-level list in Word is not created automatically: you have to first establish a hierarchy and then deal with the levels. But this task is quite easy to accomplish if you know the algorithm.

How can you create a multi-level list? After performing the above manipulations, you need to place the cursor at the beginning of the line, which should be “moved” and given the status of a sub-item. Next, you will have to click on the Tab key on your keyboard. You will notice how the line has shifted to the right, resulting in a new level.

Using the tabulator, you can create sub-items in the corresponding lists. One click – shift one level. To return to the previous position, simply delete the resulting shift-space. To do this, use the Backspace key.

Taskbar

Lists (numbered, bulleted, and multi-level) are created in Word in several ways. We examined the first one in detail. But how else can you cope with the task?

Regardless of what type of lists you need, there is another method for creating them. True, it is most easily implemented in older versions of MS Office. This option does not work in Word 2010. This is due to changes that have occurred to the program interface. Therefore, we will have to consider more early versions, and new ones.

The algorithm of actions in older releases of the application is extremely simple. Creating a multi-level list occurs through the use of the taskbar. Find the “Format” item there, having previously selected the area required for editing. You will see a long list of possible operations. In it, click on the already familiar item - “List”.

Now in the window that appears, select the desired tab (bulleted, numbered or multi-level) and a ready-made list design style, and then save the changes. That's it. This is how they usually work in Word 2003. Although this is an old, but familiar program for editing and creating text documents.

Keys as a formatting tool

The following option is suitable for all Word. It doesn’t matter which version of “The Office” you have - you can bring your idea to life without special problems. True, not everyone knows this option solving the problem. Usually it comes to life while writing the text.

At the beginning of the line you need to put the following sign “*” (asterisk), and then start writing text. When you move to a new line, you will see that you have a bulleted list. Now finish writing all the points and sub-points that apply.

All that remains is to create the required number of levels. To do this, use the Tab key again: place the cursor at the beginning of the future sub-item, and then click on the indicated button. The result is a hierarchical list. Similar manipulations should be done with all formatted text.

What if you need to create a multi-level numbered list? To do this, at the beginning of the line, type not “*”, but a unit with a dot and a space. As before, simply create all the list text and then use Tab to set the levels. This universal method creating hierarchical lists from text while typing it.

Adding elements

How to add new elements to already ready list? To shift a line one level down, use Tab. How to create a line if you are working with text that is just being typed?

In this case, simply press the Enter key when you finish typing. In simple words- go to new paragraph, but don't use the keyboard shortcut to break a line.

New MS versions

What to do if you work in later versions of Word? For example, in those that followed the familiar “Office 2003”? In this case, you can use the above method, but it is not popular, because sometimes editing the list can take up to several hours.

Therefore, it is better to use the features designed for ready-made text. While in Word 2010 or 2007, select the entire fragment that you want to format as a multi-level list. Next, go to the “Home” → “Paragraph” tab on the toolbar. Now all the necessary items will be right here.

In the panel that appears, select the right button: for clarity, there is a thumbnail of a list with several levels. This is exactly what you need. The section of text you have selected will be formatted using the template that appears automatically. You will have to create levels yourself using Tab.

By the way, numbered and bulleted lists are also made using the “Paragraph” section. You just need to click on the corresponding button on the panel. The first is usually used for marking, and the second for numbering.

Style selection

In Word 2010 or Word 2007, you can also immediately choose the design style of your multi-level list. How to do this? To do this, go to the “Home” tab, and there find the “Paragraph” sub-item. This area contains buttons for managing lists, or rather creating them.

To select the style you are interested in, you will need to click exactly on the arrow on the right side of each button. All sorts of ready-made templates will immediately appear on the screen. They are available for both hierarchical lists and ordinary ones. Next, click on the desired template.

Editing

The peculiarities of the task do not end there. The fact is that styles - examples of multi-level lists, as well as numbered and bulleted ones, shown when choosing a template - can be edited. You can even create your own versions in Word!

You will have to show attentiveness and even imagination. You should go to Word 2007 (or 2010) to the “Home” tab, and then find “Paragraph” there. Now click on the small arrow at the bottom right of the bulleted list icon.

A small list will appear in front of you ready-made templates. To create your own style, click “Define new” at the bottom of the window. You will now see a field in which you will have to independently configure the style of the levels in the list. You can insert any image as a bullet or simply use numbering in one style or another.

Next, all that remains is to create your own style for the future hierarchical list, and then format the text using the Tab button on the keyboard. This is perhaps the most difficult thing to create of this object. The examples of multi-level lists shown in the images were created using ready-made templates. But you are able to choose for yourself appearance these lists.

In general, style adjustment can be done, as already mentioned, for regular lists: bulleted or numbered. In the first case, you can even set a photo as a marker. But it is not recommended to do this, since the object will be reduced to a certain size. This means that no one will see the image in the photo. Therefore, it is advisable to use either pictures (small ones) or ready-made templates.

The article suggested possible ways creating lists that can help both in work and in the daily activities of the average PC user.

If in Microsoft document Word You need to present information in the form of a list, then you don’t have to number it manually - 1, 2, 3..., but do it using the built-in text editor functions.

In this article we will look at how to automatically number a list in Word, create a bulleted or multi-level list.

The necessary buttons with which everything is done are located on the “Home” tab. There are three of them: one with markers, the second with numbers, and the third with various markers at different levels. Accordingly, the first button is needed to create bulleted list, the second is numbered, and the last is for multi-level.

Automatic list numbering

First, let's look at how to number the text in each new line. This is used most often. In this case, each new item will begin with a number.

Click where you want the list to begin in the document. Then click “Numbering” in the “Paragraph” group. It will start from one. Using the markers on the ruler, you can change the indentation from the left margin.

To start a new paragraph, press Enter at the end of the previous line.

If you need to insert regular text after some point, then after this, the question probably arises: how to continue numbering. To do this, place the cursor in the line where the continuation will be and select “Numbering”.

A new list will appear on the page. Near the unit, click on the arrow next to the lightning bolt and in the drop-down menu click “Continue numbering.”

After this, instead of one, the next number in sequence will be entered.

If you need something other than 1,2,3, then click on any item and click on the arrow next to the “Numbering” button. Next, select one of the proposed options. If more than one type is not suitable, click “Define new number format”.

In the window that opens, select what you want to use: numbers or letters. By clicking the "Font" button, you can select additional options for the selected number format. To save the changes, click "OK".

Select them and click on the “Numbering” button.

Sources numbered in this way are needed if you want to make a link to literature in Word. You can read more about this in the article by following the link.

After this, all literature will be automatically numbered. Using the markers on the top ruler, set the desired indent from the left margin.

Documents can contain lists, both regular and automatically numbered. To understand that it is automatic, click next to any of the items or select it with the mouse. If after this more than one item is highlighted, and all other numbers become light gray, it means it is automatic.

If, on the contrary, you have numbered items in your document and they are not needed, then you can easily remove them. To do this, select the entire list and click on the “Numbering” button. Now all numbers will be deleted.

Making a bulleted list

In order for the list in the text to begin not with a number or letter, but, for example, with a black circle, square or check mark, let's look at how to mark it.

If it is already printed, then select it; if it is not yet, then place the cursor in the place where you will add. Next, on the “Home” tab, click on the arrow next to the “Markers” button. In the menu that opens, select suitable option marker and click on it. If nothing matches, click Define New Token.

The Define New Marker window opens. In the “Marker Sign” field, click on one of the “Symbol”, “Picture” or “Font” buttons. Next you will need to select a suitable image. I chose a symbol. In the “Sample” field you can see how the marker will look in the text. Click "OK" to save your changes.

This is the marker I got.

Creating a multi-level list

If your list consists of a main item, subitems, and explanations of the subitems themselves, then you need to make several levels for it so that the data that depends on the previous item is marked with a different marker and is located a level lower.

It's not difficult to make them. Let's take for example a list with sections and sub-items. Select it and on the “Home” tab, click the arrow next to the “Multi-level list” button. In the library you can choose one of the numbering options. If nothing works, click on “Define a new multi-level list”.

In the window that opens, click “More” at the bottom left to expand all the options. Select the desired level at the top left and change the parameters for it in the main window. For example, “Number format” can be selected “1.” or "1)". Change the type of numbering “1, 2, 3...” or “A, B, C...”. You can “Link a level to a style”, in this case a ready-made design style will be applied to the text at the selected level (useful if you plan to create content in Word), or start numbering not from “1” or “A”, but any other letters/numbers. When you have selected everything, click “OK”.

This is how it happened for me, I linked the points to the “Heading 1” style, so the text changed color, size and font.

As you can see, now my sections and sub-items are on the same level. This is not correct, so let's look at how to work with a multi-level list. Place the cursor in the line whose level you want to change. On the Home tab, select Increase Indent.

The sub-items are now at the correct level. For example, I also added the line “Third level”. To move it to the desired place, place the cursor in it and double-click the “Increase indent” button.

In order to lower the level, place the cursor on the desired line and press the “Decrease indent” button the required number of times.

Now you know how to make a numbered list in Word. Moreover, for each new item you can use numbers, letters, markers, pictures or special characters.

If in a Microsoft Word document you need to present information in the form of a list, then you can not number it manually - 1, 2, 3..., but do this using the function built into the text editor.

In this article we will look at how to automatically number a list in Word, create a bulleted or multi-level list.

The necessary buttons with which everything is done are located on the “Home” tab. There are three of them: one with markers, the second with numbers, and the third with various markers at different levels. Accordingly, the first button is needed to create a bulleted list, the second - a numbered one, and the last one - for a multi-level one.

Automatic list numbering

First, let's look at how to number the text on each new line. This is used most often. In this case, each new item will begin with a number.

To start a new paragraph, at the end of the previous line, press Enter.

A new list will appear on the page. Near the unit, click on the arrow next to the lightning bolt and click in the drop-down menu "Continue numbering".

After this, instead of one, the next number in sequence will be entered.

In the window that opens, select what you want to use: numbers or letters. By clicking the Font button, you can select additional options for the selected number format. To save the changes, click "OK".

Select them and click on the “Numbering” button.

Sources numbered in this way are needed if you want to make a link to literature in Word. You can read more about this in the article by following the link.

After this, all literature will be automatically numbered. Using the markers on the top ruler, set the desired indent from the left margin.

Making a bulleted list

In order for the list in the text to begin not with a number or letter, but, for example, with a black circle, square or check mark, let's look at how to mark it.

If it is already printed, then select it; if it is not yet, then place the cursor in the place where you will add. Next, on the “Home” tab, click on the arrow next to the “Markers” button. In the menu that opens, select the appropriate marker option and click on it. If nothing matches, click "Define new marker".

A window will open "Defining a new marker". In the “Marker Sign” field, click on one of the “Symbol”, “Picture” or “Font” buttons. Next you will need to select a suitable image. I chose a symbol. In the “Sample” field you can see how the marker will look in the text. Click "OK" to save the changes.

This is the marker I got.

Creating a multi-level list

It's not difficult to make them. Let's take for example a list with sections and sub-items. Select it and on the “Home” tab, click the arrow next to the button "Multi-level list". In the library you can choose one of the numbering options. If nothing works, click on "Define a new multi-level list".

In the window that opens, click “More” at the bottom left to expand all the options. Select the desired level at the top left and change the parameters for it in the main window. For example, “Number format” can be selected “1.” or "1)". Change the type of numbering “1, 2, 3...” or “A, B, C...”. Can "Associate level with style", in this case, a ready-made design style will be applied to the text at the selected level (useful if you plan to create content in Word), or start numbering not with “1” or “A”, but with any other letter/number. When you have selected everything, click OK.

This is how it happened for me, I linked the points to the “Heading 1” style, so the text changed color, size and font.

The sub-items are now at the correct level. For example, I also added the line "Third level". To move it to the desired place, place the cursor in it and press the button twice "Increase indent".

List in Word - This great way organize data in a document and also allow readers to understand key points. Microsoft Word has a tool that can help you make simple numbered and bulleted lists, and you can customize those lists to suit your needs. In particular, create multi-level lists. In this article we will look at, To How to make a numbered list in Word , bulleted list , And how to make a multi-level list .

How to make a bulleted list

Highlight the text you want make as a list.

How to Make a List in Word - Selecting text to create a bulleted list

On the Home tab, click the drop-down arrow next to the Markers command. A menu of bullet styles appears.

How to Make a List in Word - Bullets

Hover your mouse over the different marker styles. Will appear in the document preview. Select the marker style you want to use.

How to Make a List in Word - Create a Bulleted List

The text will be formatted as bulleted list.

How to Make a List in Word - Bulleted List

How to make a numbered list

If you need make a numbered list in Word , then you can use several numbering options: a list with numbers, letters or Roman numerals.

Select the text you want to format as list.

How to Make a List in Word - Selecting text to convert it into a list

On the Home tab, click the drop-down arrow next to the Numbering command. The Numbering Library menu appears.

How to make a list in Word - Numbering

Hover your mouse over any numbering style. A preview of what it will look like appears in the document. numbered list in Word. Select the numbering style you want to use.

How to Make a List in Word - Create a Numbered List

The text will be converted as numbered list.

How to Make a List in Word - Numbered List

How to make a multi-level list

Multi-level lists allow you to create a structure with several levels. Any bulleted or numbered list in Word can be converted into multilevel list using the Tab key. In order to make a multi-level list in Word, do the following:

Select the text you want to represent as multi-level list :

How to Make a List in Word - Selecting text that you want to present as a multi-level list

On the Home tab, click the drop-down arrow next to the command Multi-level list " The List Library menu appears.

Select the multi-level list style you want to use.

How to Make a List in Word - Creating a Multi-Level List

After this, the text will look like normal numbered list.

How to make a list in Word - List

Next, place the cursor at the beginning of the line of the item that you want to change to a lower level.

How to make a list in Word - Cursor at the place where the level changes

Press the Tab key to change the level. Now this item belongs to the second level and is numbered 1.1.

How to Make a List in Word - Changing Level

If you need to change to several levels, for example, make the list 1.1 or 1.2, then press the Tab key until the desired level is reached. And to go back one level higher, press the Backspace key.

Note: You can also increase or decrease text levels using the commands " Increase indent" or " Decrease indent" on the "Home" tab.

How to make a list in Word - Increase, decrease indent

After all the level changes, we got the following multi-level list in Word :

How to Make a List in Word - Multi-Level List

Now you know how to make a list in Word for every taste and color: numbered list , bulleted list or multilevel list .

Working with Word lists 2007

To work with lists, use the top five buttons of the “Paragraph” panel.

Lists are fragments of text, the items of which are marked with special characters. Lists can be bulleted, numbered, and multi-level.

The list can be created initially, or from existing text.

If you need to make a list from an existing document, then you need to select a piece of text that needs to be formatted and select the list type. In this case, the selected text will be divided into list items according to paragraphs (each paragraph is a new list item). When selecting a list type, hovering the cursor over the appropriate option will immediately pre-format the selected text, allowing the user to quickly evaluate the suitability of a particular option.

When creating a multi-level list, you can use the Tab key (or the "Increase indent" button on the "Paragraph" panel) to specify the creation of markers at the next level. You can return to entering data from the previous level by pressing Shift+Tab (or the "Decrease Indent" button on the "Paragraph" panel).

When working with bulleted and numbered lists, you can create your own design style. To do this, you need to select “Define a new marker” or “Define a new number format” in the appropriate dialog boxes (see above).

Sometimes it is necessary to start the list with a number other than the first number in a numbered list. The “Set initial value” item is used for this purpose. In the window that appears, depending on the task at hand, you need to set the switch to one of two positions: “Start a new list” or “Continue the previous list.” In the "Initial value" field, enter the number of the first item in the list.

If you need to edit a multi-level list, click on the "Multi-level list" button and in the window that appears - "Define a new multi-level list..". Here you can configure the number format, spacing, font type and other list parameters.

If you need to create a new list style, you must use the “Define new list style” item. In the window that appears, you can configure all the necessary style parameters, as well as set the scope of the new format.

Finally, we can say that Word automatically creates a new numbered list when a paragraph begins with the number “one” followed by a period.

The next lesson will give practical application of using list formatting.

Practical work with styles and lists in Word 2007

What are the benefits of lists?

First of all, in a matter of minutes you can make changes to the format of the lists, which will immediately affect the entire document. And when deleting/adding new list items, the integral structure of all lists is not disrupted.

Of course, lists can be created manually. That is, you can independently enter the necessary list markers into in the right places text. Of course, such document organization is complex and inconvenient. Why, after all, do many users resort to such formatting methods? The main reason is the inability to use the list formatting tools of a word processor. This often occurs when a document consists of several “nested” lists.

Let's take a standard instruction as an example.

This is what the document looks like without formatting.

When pressed Ctrl key Select the first level headings and select the “Heading 1” style in the “Styles” panel.

Then, without removing the selection, select the corresponding numbered list.

At the bottom of the document, select a piece of text that we format as a bulleted list.

Select the single paragraph of the “Introductory Part” and format it with a multi-level numbered list.

Then, using the “Change list level” option, change the level to “2”.

We carry out similar operations with all paragraphs of the “General Requirements”. Then, using the option “Define a new multi-level list..” in the “Number format” field, change the value “1.1.” to "2.1.".