In Word, set page margins. How to set fields in Word and customize them

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The Word program provides users with ample opportunities for editing documents: changing fonts and styles, changing fields in Word, dividing a document into sections, and much more.

How to split text into sections

The Word editor allows you to divide text into sections, each of which can be formatted. This function is indispensable when you need to set various parameters within one page. There are three ways to divide text into sections. The difference between them is where the text will be placed after the breakdown.

Gap line

Word marks sections of a document with a double line marked “Section Break,” followed by the name of the section type. In viewing and printing mode, these marks are not visible. To insert a dividing line, follow these steps:

• In the "Insert" command, select "Break to open a dialog box."
• In the window that opens, select the required breakdown type, and then confirm your choice by clicking “OK”.

The break line is the same symbol of the document as the others, so work with it is carried out according to general rules. To delete, place the cursor on the left side and click the “Delete” button. If you place the cursor to the right, you will need to select the "Backspace" key. When the break bar is removed, the text becomes solid so all formatting options are automatically applied to the entire section.

Inserting a break line manually

By default, Word, when text reaches the bottom of the page, places it on a new page with top line. But if you manually insert a break line, then you can start a new page anywhere. To do this you need to do the following:

• In the "Insert" section, select "Break to open dialog box."
• After that, click on the line “ New page", and then click "OK".

On the page the break will look like one horizontal line. It will not be displayed either in viewing mode or in printout. To delete, you need to place the cursor on the corresponding line and click “Delete”.

How to set page margins?

Fields in Word are empty space, which is between the text and the edges of the sheet. Each page has four margins: bottom, top, left and right. Installed parameters margins will apply to the entire document if there are no breaks. If there are sections on the page, you can set fields for each separately.

Ruler

The easiest way to set fields in Word is to use the mouse and ruler. In this case, the distance is determined visually, without indicating specific centimeters. If the ruler is not displayed, it can be displayed on the page. To do this, select the “View” command and then the “Ruler” tab. To use the ruler, you need to set the page layout mode: View tab, Page Layout. The horizontal ruler is at the top of the page, and the vertical ruler is along the left edge. They make it possible to adjust the indentations on all sides.

The white part on each ruler indicates the active region. Understanding how to change a field in Word (left or right) is not difficult. You need to place the cursor on the corresponding horizontal ruler marker (a double-headed arrow should appear). The pointer must be dragged to the desired position. Similarly, change the top and bottom margins using a vertical ruler.

Control Panel

The “Page Options” window is another method to set fields in Word. This method is suitable when it is not possible to use the mouse or it is necessary to set fields in exact numbers. To do this, go to the “File” section, then “Page Settings”. In the window that opens, select “Fields” and enter the appropriate parameters. The “Sample” will clearly demonstrate what the page looks like with the specified values.

Binding

In cases where the finished document requires binding, sufficient space must be left. To do this, there is a “Binding” text field, where you need to enter a certain value that will be added to the left margin of each page. For documents that are printed on both sides, there is a “Mirror Margins” function. With its help, the value will be added to the left margin of every odd page and to the right margin of every even page.

In order to adjust fields in Word 2007, you can select the following items in the “Apply” list:

Page size and orientation

The standard document size is 8.5 x 11 inches, with lines of text running parallel to the short edge of the page. The parameters can be varied: you can choose from the proposed options or determine the dimensions yourself. If necessary, it is possible to arrange the sheet in landscape orientation.

Page size and orientation are specified as follows:

• In the “File” section, select “Page Setup”.
• In the “Paper Size” tab, specify the required values ​​in the appropriate fields.
• Then select a sheet.

The Apply list contains the following functions:

• To the whole text.
• To a specific section.
• Until the end of the text.

Then confirm your choice by clicking “OK”.

Paper source

There are documents that should be printed on specific paper. For example, often title page- This is a company letterhead. IN Word program You can specify paper sources for each section of documents. To do this you need to do the following:

• Select the “File” section, and then the “Page Options” tab.
• Click on "Paper Source".
• In the “First Page” field, specify the paper source. It is necessary to take into account the features of the printer model.
• The "Remaining Pages" tab will indicate the paper source for the entire document.
• In the “Apply” list, select the appropriate function.

If the user works in Word 2003, fields can be entered not only in inches, but also in centimeters. To do this, you need to change the units of measurement in the “Parameters”, “Screen”, “Unit of Measurement” tab.

Entering headers and footers

If you need to enter headers and footers at the top or bottom of each page, you can do this as follows: in the “View” menu, select the “Header and Footers” tab. In the window that opens, you can set the necessary parameters. As a rule, a header and footer is not needed on the first page, therefore, before setting the margins in Word and starting to work with the document, you need to do simple steps: In the File section, select Page Setup. In the tab that opens, select “Paper Source”, and then in the “Distinguish Headers and Footers” section, check the box next to the first page.

Before we look at what and how, we should recall one very obvious thing. Namely, setting fields Word document refers to operations that should be performed to filling the document with content! In this, changing fields is similar to rotating document pages, but only this highly desirable do it right away, not later.

I also recommend reading the article about enlarging letters to A4 size and printing a large poster from A4 sheets.

Changing page margins in Word is a common mistake

For some reason, many users of this program do the exact opposite. First create new document, they fill it completely with text, pictures, etc., and only then they start changing the fields. No need to do that!

The fact is that in a ready-made Word document, changing page margins most often leads to a violation of the structure of the document, that is, the contents of the pages are rearranged to fit the new fields. If the document is complex, then the distortions can be quite significant (this is especially true for documents with pictures and tables). Of course, if your document contains a couple of lines plain text, then nothing bad will happen. However, I always recommend setting the margin size before anything else.

Setting margins Word pages after filling out the document itself, it occurs, in my opinion, from elementary laziness. The user does not want to go into settings, so the field sizes remain as they are, that is, by default. I see similar problems in 1C courses - half the trouble is due to laziness and unwillingness to do everything carefully!

Meanwhile, the default margin size of a Word document is quite decent. If your document contains many pages, you can reduce the number of pages by reducing the margin size!

How to Change Page Margins in Microsoft Word

As I showed in a previous article, Word has a Page Setup dialog box for this. Don't confuse it with general parameters document and program settings. To open this window, the easiest way is to do double click on the left ruler of the document. If the ruler is not displayed, then someone has screwed something up, since it is enabled by default. To enable or disable the ruler in Word, go to the "View" menu of the ribbon and check the box, as shown in the figure.

In Word's Page Setup window, change all the fields as you need. 4 margins: top, bottom, left and right margin. There is no need to touch the binding. The document margin size can be simply written manually. Accuracy - up to tenths of a centimeter, that is, up to one millimeter.

Personally, I always set the margins in Word to 1 cm. This is quite enough to make the most of the A4 sheet. However, if you are going to file a document, then you should approach the setting of margins more carefully.

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Set page margins for binder

Firstly, as I already wrote, there should be more fields here. But from which side? It depends, first of all, on how exactly you are going to fasten the document.

If you are printing text on only one side of the sheet, then you do not need to touch the margin type in the page settings. This is the most common option. If you print text on both sides, then install mirrored margins. I won’t explain why this is so, or how to print on both sides. In any case, you should change the margins of the Word page so that there is room for binding the sheets of the document.

How to quickly change page margins in Word (for the lazy)

I already talked about laziness. You can also see the picture in this article. However, if you want to quickly change the page margins, you can use the ruler. There are two rulers in a Word document—top and left. Both rulers are graduated in centimeters. The rulers themselves white, and the fields on them are shown in gray (at the edges! see the first picture). If you hover your mouse over the border between white and gray, the cursor, as usual, takes the form of a double-headed arrow. By dragging a border, you can change page margins in a Word document.

You just have to keep in mind that the markers for setting text boundaries and the red line will get in the way on the top line. For details on this, watch the video.

I will also note that this is less exact way setting fields. Personally, I like to use the Page Options window. In the video I show how to use this window for very quick installation size of fields - faster than using a ruler.

Video tutorial on changing printed page margins in Word

The video shows how to change the size of the print margins of a Word document. Changing the standard printed margin sizes may be necessary when designing a document or when trying to reduce the number of sheets it takes up.

Let's sum it up

Let me remind you once again that fields are placed before text and other content appears on the page. Decide for yourself how it is more convenient for you to change page margins in Word.

To reinforce the material, watch the training video.

Editor Microsoft Word applies to applied software, intended for processing text documents. The text typed in it can be formatted by changing the parameters of characters and paragraphs.

Fields in Word are special areas for placing data and creating composite documents (stickers, envelopes, etc.). The margins contain the date and time the document was created, page and paragraph numbers, the author’s name and other information. As an example, let's try to make fields in Word in several ways.

Quick navigation through the article

Predefined field options

Initially, margins are the empty space along the edges of the page. Their installation visually improves appearance and document readability. Field sizes can be selected from the available collection:

• First you need to go to the “Page Layout” tab;
• Then select “Fields”;
• Next, in the collection of fields that opens, select suitable option— it will be applied to the current section, the entire document or a selected fragment. In the latter case, section breaks will be automatically installed before and after the selected part of the text.

Custom fields

If standard margins do not meet the requirements for a document, you can set their sizes manually. To do this you need:

• Select “Page Layout” -> “Margins” -> “Custom Fields” from the menu;
• On the “Margins” tab, set the sizes of the top, bottom, left and right margins by entering values ​​manually or using the arrows to increase or decrease them;
• Apply the selected settings to the end or to the entire document.

Scale bar

On the ruler, the fields are highlighted more dark color. This additional formatting tool allows you to change margin sizes, as well as set indents and spacing on the page. To activate the tool, you must:

• In the menu bar, select the “View” tab and check the “Ruler” item in the “Show or Hide” group (or click on the “Ruler” icon in the right top corner sheet);
• Move the borders of the fields on the top and left ruler with the mouse to achieve the desired width;
• Double-clicking the ruler will open the Page Setup window, where you can manually adjust the width of all margins on the Margins tab.

Mirror fields

When printing on both sides, the inside and outside margins need to be the same width because the left margin is mirror image right. To configure them you will need:

• Select “Page Layout” -> “Margins” -> “Mirror”;
• If necessary, change the size of the margins inside and outside by selecting “Custom Margins”;
• Apply to the end or to the entire document.

Text installed on the computer Word editor initially configured for a specific font type and size, letter spacing and line spacing, as well as on standard sizes document margins (indents from the border of a sheet of paper to the document itself). Their default settings are quite suitable for normal documents, but in some cases they need to be adjusted.

Regular fields

When visually observing a document, its left, right, top and bottom margins are obvious. For greater clarity, it is recommended to enable the display of the document ruler. To do this, go to the “View” tab and in the “Show” section, check the box next to the “Ruler” tool. Visibility can be enhanced by also including the Grid tool.

How to customize fields in Word as you wish? The fields of the document can be changed “by eye” by using the mouse to grab the triangle icons on the top ruler, or the border lines on the left. But usually, not approximate, but strictly defined field values ​​should be set.

Wide possibilities for changing fields in Word open on the “Page Layout” tab. In the drop-down list of the “Margins” tool, the user is offered predefined margin sizes in Word for page options - regular, narrow, medium, wide and mirrored. The pictures on the left explain the choices made.

As you can see, “according to GOST” in ordinary documents, the top and bottom margins are 2 cm, the left margin is 3 cm, and the right margin is 1.5 cm.

Mirrored margins are used in documents that are printed on both sides, such as books or magazines. In them, the fields of the left page are mirror image fields on the right.

If the fields required for the user's documents do not correspond to those specified by the standard, the user can precisely set the fields himself. To do this, he should click on the “Custom Fields” item.

In the “Margins” section of the window that appears, the user can make the page margins at his own discretion by adjusting the sizes of the top, bottom, left and right margins with an accuracy of 1 mm. You can remove fields altogether by setting the values ​​to zero. In the same section, it is possible to provide a place for future binding (for example, for a diploma) so that it does not interfere with reading the pages. The following screenshot illustrates this case.

The binding position can be changed from left to top if necessary.

The correction of margins and/or setting of the binding location can be applied to the entire document or starting from the current page. The last option is selected after opening the “Apply” list and selecting “To the end of the document.”

The configured document field parameters can be remembered for future use. To do this, click the last item in the window – “Default”. The selected setting, called "Last Custom Value", will appear in the "Fields" drop-down list (see second screenshot).

Text fields

A text field is an inscription that represents a quote or note to a document. It can be added anywhere in the document. To do this, go to the “Insert” tab, and in the “Text” group open the “Inscription” drop-down list.

In the window that appears, the user can select one of 9 proposed text field options. The form for typing the text field will be inserted according to the picture, and taking into account the location of the cursor. As an example, let's choose the seventh option (newsprint - catchy quote).

In the form that appears, you can enter any text, after which, using the mouse, grabbing the squares along the edges, adjust the size of the text field.

Simultaneously with the text field in Word appears new tab"Drawing Tools/Format", containing many tools for transforming the created text field. As an example, the following screenshot shows the result of editing a text field using the Text Effects/Transform tool.

In addition to the above option for inserting a text field from the nine offered, in the “Inscription” drop-down list of the “Insert” tab, you can also click the last line - “Draw inscription”. Then, using the mouse, draw the shape of a text field anywhere in the document.

Text input, size correction, possible further editing do not differ from those described above.

Versions

Regular and text fields were reviewed in Word 2010. How to make fields in Word of earlier and later versions? In Word 2007 and 2013 - also. In comparison with the considered actions, there is a difference at the very beginning in Word 2003. In this version, you can set the fields by going to the “File” menu (as the tab was previously called) and clicking on the “Page Options” tool. Subsequent actions are no different.