• Google Word Office. Google Doc (Google Docs) - full review of the service

    Which editor for collaboration is it better over documents?

    IN present moment there are two most popular in the world free editor for collaborating with text on the network: Google Docs and Word Online. At first glance, they seem very similar in functionality and almost equal in capabilities. And making an informed choice between them is quite difficult. Typically, those who use One Drive choose Word Online, and users Google Drive use Google Docs.

    In this article, we will analyze in detail what features each editor has, so that the reader gets a detailed idea of ​​their functionality and chooses the solution that is most suitable for him.

    Ability to edit documents without authorization in a Google/Microsoft account

    Google Docs: There is.
    Office Online: There is.
    Check: 1:1.

    History of changes

    Google Docs: There is.
    Office Online: There is.
    Check: 2:2.

    Chat inside a document

    Google Docs: There is.
    Office Online: Yes (appeared a week ago).
    Check: 3:3 .

    Available formats for downloading documents

    Google Docs: DOCX, ODT, PDF, RTF. HTML, TXT, EPUB.
    Office Online: PDF, ODT, DOCX.
    Check: 4:3 .

    Integration with file storage


    Google Docs: Yes (Google Drive).
    Word Online: Yes (One Drive, Yandex.Disk).
    Check: 5:4 .

    Ability to work with the application without an Internet connection

    Google Docs: yes (if you use Chrome browser, then you can work with Google Docs, Google Spreadsheet and Google Slides offline).
    Word Online: No.
    Check: 6:4.

    Ability to open application files offline

    Google Docs: no (files created Google apps and located on Google Drive can only be opened with these applications).
    Word Online: yes (files created in Word Online and located on One Drive can be opened in MS Office, Pages, etc.).
    Check: 6:5.

    Hotkeys

    Google Docs: There is.
    Word Online: There is.
    Check: 7:6.

    Possibility to print the document


    Google Docs: There is.
    Office Online: There is.
    Check: 8:7 .

    Sending documents by mail directly from a text editor

    Google Docs: There is.
    Office Online: There is.
    Check: 9:8.

    Ruler

    Google Docs: There is.
    Office Online: There is.
    Check: 10:9.

    Inserting Math Formulas

    Google Docs: There is.
    Office Online: No.
    Check: 11:9.

    The ability to draw a picture without leaving the editor (for example, a flowchart)

    Google Docs: There is.
    Office Online: No.
    Check: 12:9.

    Spell checking

    Google Docs: There is.
    Office Online: There is.
    Check: 13:10 .

    Ability to view only the document structure (headings)

    Google Docs: There is.
    Office Online: No.
    Check: 14:10 .

    Ability to move a file to another folder in cloud storage without leaving the text editor

    Google Docs: There is.
    Office Online: no (but you can log into One Drive very quickly from Word Online).
    Check: 15:10

    Templates


    Google Docs: there are (hundreds).
    Word Online: yes (20 pieces).
    Check: 16:10 .

    Formulas in tables

    Google Docs: No.
    Word Online: No.
    Check: 16:10 .

    Translator

    Google Docs: There is.
    Word Online: No.
    Check: 17:10.

    Character counter

    Google Docs: There is.
    Word Online: no (but there is a word counter, which could possibly be switched to a character counter, but I haven't found how).
    Check: 18:10.

    Inserting pictures using links from the Internet

    Google Docs: There is.
    Word Online: There is.
    Check: 19:11.

    iOS app

    Google Docs: There is .
    Office Online: There is .
    Check: 20:12.

    Android app

    Google Docs: There is .
    Office Online: There is .
    Check 21:13 .

    Windows Phone app

    Google Docs: there is, but it is from a third-party developer and its functionality is very limited.
    Office Online: There is .
    Check: 21:14.

    Integration with Sway


    Sway is new product in the MS Office family (released just a year ago). It allows you to create reports, presentations, dashboards and other visual tools to present your ideas on the Internet.
    Google Docs: no (Google doesn’t have any analogues to Sway yet).
    Office Online: There is.
    Check: 21:15 .

    Skype chat integration

    Google Docs: no (but documents can be attached to Hangouts chat).
    Office Online: There is.
    Check: 21:16.

    Automation

    Google Docs: There is ( Google Apps Script allows you to automate any user actions in Google Docs and link the editor with other Google applications).
    Word Online: No.
    Check: 21:16 .

    Ability to add your own commands to the menu

    Google Docs: There is.
    Word Online: No.
    Check: 22:16.

    Ability to expand functionality using add-ons

    Google Docs: There is.
    Word Online: No.
    Check: 23:16.

    User-friendly interface


    Google Docs: the highest score. Google Docs appeared in 2006 and was created in the image of Office 2003. Since then general view The application has changed little. I believe that this principle of arranging menus and text in the editor is the most convenient.
    Word Online: will do.
    Check: This parameter is completely subjective and is not taken into account.

    Bottom line

    Google Docs is ahead of Office Online in terms of functionality. It has almost twice as many different nice features. But you can do without them. If you just need to co-edit a document with several people, then Microsoft's editor has everything you need for this. In addition, new features are being added to Word Online much more actively than in Google Docs, and the web application is rapidly improving. I really hope that he will soon stop writing messages “Your session has expired” and demanding that you refresh the page.

    But if you need to automate your work, use a translator, recognize speech (this is possible thanks to the add-on) and do other non-standard things, then you will have to use Google Docs. Or regular MS Word, if there is no need to edit documents together via the Internet.

    Analogs

    Google Docs/Office Online has a number of less popular analogues. If you do not want to share your data with any of the corporations, then look for information about the following applications(many of them can be deployed on your own server and provide completely private work on documents in a team):

    • Zoho Docs;
    • Teamlab Office;
    • Libre Office Online;
    • Feng Office Community Edition
    • Zimbra.

    Many users think that you can only type simple texts in Google Doc. This is wrong.

    It provides many functions that help you work with documents no less efficiently than in Microsoft Office.

    The service provides free 1 Gb for storing imported files, as well as unlimited space for documents.

    Working with Google Doc is possible without an Internet connection. The files are also available in offline mode, after connecting to the network, they are automatically updated on the server.

    Offline access is possible via the Google Chrome browser.

    To make sure you have offline access, you need to click the gear icon in the top right corner of the page and open Settings.

    Pay attention! Google Advantage Doc is fully compatible with all documents created in it, which cannot be said about Microsoft Office.

    If you created a document in a Microsoft office and sent it by mail for revision to another user, it is not a fact that he will have suitable version programs.

    Google Doc allows you to work with all popular file formats.

    To give other users access to edit or read a document, select the file and click “Open access to object.”

    Google Doc

    Free online Google Docs app for creating and editing text files. The toolbar is similar in many ways to Word.

    To create an online text document, go to the website Google Drive, click “New” and select “Document”.

    A new text document will open into which you can enter text and use the familiar copy and paste methods.

    Pay attention! The service provides an opportunity. Incorrect words are underlined with a red dotted line. To see the suggested words for replacement, open the context menu for the underlined word and select the one you need.

    Main features:

    • Ability to download a document from Word;
    • Implementation large quantity formatting options;
    • Granting rights to view and edit files to other users;
    • Saving the history of document changes;
    • Ability to save Google Docs as Word file, HTML, RTF, PDF, OpenOffice, ZIP;
    • Sending a document by email.

    Google Sheets

    Most users work with text documents, but when processing a huge amount of data is necessary, Google Dox Sheets come to the rescue.

    They firmly hold their position among business software, as they allow you to perform tasks related to various calculations without programming.

    For those who use Microsoft Excel, Google spreadsheets will not cause any difficulties.

    In terms of functionality, they are slightly inferior to Excel, while remaining no less effective tool, which allows you to simplify and automate calculations.

    To create a table in Google Docs, go to the website, click “Create” and select “Table”. A new document will be created.

    By default, a spreadsheet document always contains one sheet. To add a new one, click “+” on the bottom panel.

    You can enter words and numbers into Google Sheets cells, as well as insert images.

    Headings, summarizing indicators and more important information can be allocated in bold, color or any other expressive means.

    Formatting tools are duplicated in the Format menu and on the toolbar.

    Borders are assigned using the “Borders” button on the toolbar.

    Main features:

    • Import Excel files, CSV, TXT, ODS in Google Doc Sheets;
    • Convenient formula editor for calculating and formatting data;
    • Editing a table together with other users;
    • Adding graphs and charts;
    • Possibility of embedding tables into a website.

    Google presentations

    Presentation - ideal remedy to provide any information. Typically, a presentation is shown to an audience using a projector or displayed on user monitors.

    When creating Google presentations from scratch, the online editor always adds 1 title slide. The user can specify a title and subtitle.

    A new slide is added after the selected frame (in a blue frame).

    When multiple slides are selected, the insert will appear after the last one selected. To add a new frame, click the “New Slide” button.

    If you use the small arrow to the right of the button, you can select the slide type.

    You can insert any Google documents into a Google presentation, as well as publish the finished work on the Internet for the general public.

    In the settings form, enter the slide size you need, the transition time between slides, and also indicate how the show will start - automatically or by your command.

    Main features:

    • Creating and editing presentations;
    • Collaborate on a presentation with friends or colleagues;
    • Ability to import PPTX and PPS files;
    • Saving a presentation to PDF formats, JPG, PPT, SVG;
    • Addition graphic images and video;
    • Possibility of publication on the website.

    Must be used online services transmission of information.

    And if you conduct or participate in a training course, then it is convenient to share information, reports on the work done in the Google Docs service, or as the name of the service is also abbreviated - Google Doc. Read about who invented these services in the article about the founder of Google.

    Cloud storage information based on Google Dox

    Cloud technologies are based on the ability to store and process information using server tools, and calculations can be seen inside a browser window.

    One of the most popular such services is Google Docs. . With its help it is possible to create and modify documents.

    This is a kind of office on the network. At the same time, users can create a Word document online, it is also possible to edit documents online, and collaborate with different users online.

    This is a program that runs inside a web browser and does not require installation on a personal computer.

    Creationdocuments on the Internet

    Using Google Doc, it is possible to create a document word online, basic office documents in the usual way or using a template, implement all known from Word programs operations.

    Including use bulleted lists, sort data by columns, create tables, insert images, write comments, use formulas, various fonts and everything that relates to office documents.

    Google Docs online allows users to work with all popular file formats. In addition, this application also supports standard MS Office formats.

    • The desktop in Google Doc is similar to Word

    Similar to Word toolbar icons. File sharing and collaboration with different users on the network is available.

    • Definitionaccess rights to documents
    • Jointchanging documents with other people online

    You can view and edit documents at the same time as others. At the same time, your work will be safe, and your data will be securely stored.

    • Online-the office is accessible from any part of the planet

    You just need to have access to the Internet. You can access your documents whenever and wherever you want, because Google documents are available online, that is, whenever and wherever there is Internet access.

    • Yoursdata is safe and work is saved

    You can store your data online and it will be automatically saved, so you don't have to worry about your hard drive or power outage.

    • Savingand export copies

    You can save documents on your PC in different formats.

    • Organizationtheir documents

    You can easily find your documents and organize them into folders. You can create as many folders as you like, as well as your own Google documents, which only you can access. You can also give access to documents to others.

    • Publicationyour work as a web page
    • Accessfor yourself or everyone

    You can publish your document with access to the whole world, only to some users and only to yourself. (Withdrawal from publication is possible at any time).

    • Transferyour documents to the blog

    After creating the document, you can post it on your blog. And that's not all the useful features of Google Doc.

    Let's get startedwork withGoogleDocs

    First, let's register to use Google services.

    GoogleDox registration

    To gain access to the service, you must first register. Open Google and select “Login” at the top; another page will open, in which you will need to click on the “Create” link.

    You will see a registration form.
    Here you need to carefully fill out the fields provided and save your registration data in a safe place.

    GoogleDoxx entry

    So, we already know what Google documents are, you can enter them by entering address bar browser address of the Google page and clicking “Login”.

    In order to log in, you must enter your account information that you provided during registration.

    You can log in to Google Doc by clicking the “Services” button. A tab will open where we click “Disk”.

    Disk opens. There we click the “Create” button. And in the tab that opens, select Google Docs.

    Howcreate a document in Google Docs.Creationnew online text document

    To create an online text document, you need to go to the main Google page, which is located at www.google.ru, and at the top right you need to click on the box Services/More/Other Google services.

    In the tab that opens, select the “For home and office” section. Select “Documents” there. You will see your Google Docs page.
    Naturally, if you have just created your account, there will be no documents on it. Therefore you should create new document. Click the plus icon, the button of which is located at the bottom right.

    A new text document will open and you can create it. It is created in the same way as in the offline Microsoft office that is familiar to us.

    We enter text, use the same copying and pasting methods, they are available from the “Edit” menu, you can also use familiar key combinations, such as: Ctrl+C, Ctrl+V.

    To format the typed text you can use google interface docs online.

    Besides this service Has spell checking capabilities. You don’t need to do anything to launch them; this function is immediately active.

    All incorrect words are underlined with a red dotted line. In order to see possible words for replacement, you need to open the context menu for the word underlined with a dotted line and select the desired one.

    Automatic text translation

    It is also interesting to have automatic translation created document. To launch it, you need to select “Tools” and “Translate Document” from the menu.

    A dialog box called “Document Translation” will open; in it you need to enter the name of the document to be translated and select the desired translation. Of course, you should not expect high results from this translation.

    So, you can return your document to one of the states during the creation process. You can view the history of the changes you have made in “File” / “View change history”.

    One of the important advantages of such services is that you can work together on one document. You can allow other authors to view and edit your documents.

    To provide general access or give access only to certain people to the file that is being edited, click on “Give access”, this button is located at the top right.

    A dialog box called "Settings" will open. sharing", using its controls you can configure access rights to the document that you want to edit.

    You can send the document you are creating as an e-mail attachment. Click "File" from the menu and then "Attach to Email."

    You will see a dialog box called “Sending a message”, in which you will have to write the recipients’ email addresses and text.

    In addition, you can upload your document, which was created on your PC, to the provider’s server. Of course, it will be possible to change it later using this online system.

    Downloading a document in Google Doc

    To download a document created on your PC, go to personal page http docs google com and click "Download", this button is located at the top left of the page.

    Another menu will open, in it you need to click “Files”. Next you will see a dialog box in which you select the file to download.

    In the next window, check the box next to “Convert documents, presentations, etc. to Google Docs format.” This is necessary so that you can further make amendments and changes to your file.

    You can see all created and uploaded files in your Google Docs. To organize, delete, rename files, you need to use commands from the context menu.

    It is also possible to download Google Docs documents to your computer.
    Of course, in addition to the fact that you use the files that were created using the service online, you can download your Google Docs to your local PC in order to subsequently edit them in google mode docs offline.

    Why do you need to use the “File” / “Download As” command.

    That's all about Google Docs text documents for now. If you need additional information, then you can get it from the help section. You can get help using the “Help” command.

    TableGoogle Dox

    Let's start by studying basic principles Google Spreadsheets work.
    To create a new table you need to on the main Google page Docs, click “Create”, then another menu will appear, from it you need to select “Table”.

    You will immediately see a tab open in your browser containing an empty table.

    As in MS Excel, to start entering a formula you must enter an assignment operator (the “=” sign). To specify links to the contents of other cells, you can use the mouse by clicking on the required cell.

    To create the required formula you need to use calculation operators: (+), (-) and the like. When you have finished entering the formula, press the “Enter” key.

    PDFfileonline via Google Doc

    Also, this “cloud” service provides the opportunity to create pdf document online. This is probably even the simplest and quick way creating such a document.

    As usual, select “documents” in the window on the right, click “Create” in the window at the top left and proceed to creating a document. We insert pictures and write text.

    Select “Print” and print as PDF and click on the small “Print” button located on the right. Select a location to save the document and give it a name.

    As you can see, creating all Google Documents is very easy, and most importantly convenient.

    Similar to Google Docs

    Not so long ago this year Mail.ru launched a beta version of a new online editor text documents, which operates on the basis of the Mail.ru Cloud file storage service. Who knows, maybe this is the solution good analogue google docs.

    Google Docs. Video

    Watch the video of my information business partner about working with Google Docs.

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    The Google Drive service provides users with the ability to access a number of useful tools, which allow you to create and edit a variety of elements, including documents, spreadsheets, and presentations.

    Thanks to the functionality Google service Drive you can create and edit tables.

    There are five types of files that can be created using this service:

    • Documents. To create letters, leaflets, reports and other text components (the same as Microsoft documents Word).
    • Tables. For storing and organizing information (same as documents) Microsoft Excel).
    • Presentations. For create slideshows(as in Microsoft PowerPoint presentations).
    • Forms. To collect and organize data.
    • Drawings. For creating simple vector graphics or diagrams.

    The process for creating new files is the same for all types presented. Let's find out how it's done.

    Work in Google Drive is carried out through your own, so you must have it available. Once logged into your account, open this service (to do this, type drive.google.com in the address bar of your browser) and click on the New button. It's a blue button in the top left corner of the window. After that, select the type of element you want to create.

    If you need to create a table, select Google Sheets.

    It will appear in a new tab in your browser new component. Look for Untitled spreadsheet in the top left corner of the window. Click on this label to change the name of the newly created element. Enter a new name and press Enter to confirm the changes.

    Now the table is in your Google account and you can access it at any time. To open a document, just go to the main section of the service and do double click mouse on the desired component. That's all, the document has been created and you can work with it, adding the necessary data to the table cells.

    Using ready-made templates

    A template is pre-structured markup that you can use to quickly create new documents. It usually contains formatting and styling so you can save a lot of time when creating a new project. Most templates are designed specifically to help you work with specific types of components. For example, you can use this feature to quickly create a resume or newsletter.

    You can find a large number of templates in the Google library under Google name Drive Template Gallery. It is located at drive.google.com/templates. To use the template, do the following.

    1. Visit the above address.
    2. You will see templates divided into categories.
    3. Choose the one that suits you or that you want to take a closer look at. Click on it.
    4. A new component will be created containing this template. You can start working with it right away, filling it with your own information while maintaining the formatting set for this file.
    5. Don't forget to change the element name to your own.

    Making a copy of the required file

    You can make a copy of any file to use its data or formatting for another piece of information. To do this:

    Downloading a copy of the file to your computer

    Google Docs File Settings

    You can customize a number of features for each Google Docs component, including tables. The following settings are possible.

    Many people think that the online text editor Google Docs can only type simple texts; it is simply not suitable for anything more. In fact, this is far from the case. In the depths of this web application lies a lot useful functions, which will help you work no worse than in some Microsoft Office.

    1. Enable offline access

    Google Docs can work offline. At the same time, you can create new and continue to edit existing documents. The next time you connect to the Internet, all changes will be synced. To activate this function, open the Google Drive website and go to the settings menu, which appears after clicking on the gear button.

    2. Collaboration

    The Google Docs editor provides us with everything we need to collaborate on documents. You can easily share the text, and it is possible to fine-tune file access rights. So, you can allow only viewing, viewing and commenting, or even give full access for editing. In the latter case, all changes made by your employees will be reflected in real time, and you will work on the text together in the literal sense of the word.

    3. Publish documents

    Finished documents can be demonstrated not only to a limited circle of employees, but also published on the Internet. To do this, click File - Publish online. Get a link to a web page or a code to embed a document on your site.

    4. Look for mistakes

    Checking errors in the Google Docs editor is not difficult at all. Just search in the menu Tools team Spell check, and a small panel will appear in front of you, sequentially displaying each error found and offering ways to fix it.

    5. Insert links

    Google's online editor contains handy tool to insert links. As soon as you highlight a word in the text and click on the insert link button, a pop-up window will appear offering the most likely relevant links. Typically this is an article from Wikipedia and the first few links from Google search for this word.

    6. Use your styles

    If the built-in text formatting styles do not suit you, you can easily set your own. To do this, type the text in the required font, and then select the command from the style selection menu Update style to match selection.

    7. Personal dictionary

    If the editor constantly underlines a word for you as incorrect, but you know for sure that it is not, then simply add it to the user dictionary. To do this, select it in the text, and then select it in context menu team Add to custom dictionary.

    8. Web Clipboard

    Google's office suite has a very interesting feature, which is called "Web Clipboard". This function allows you to copy several passages of text, pictures, tables at once and then paste them into any Google document. Thus, this is a dimensionless clipboard that is accessible from any computer and operates within office Google programs. It can be accessed from the menu Edit - Web Clipboard.

    9. Advanced search

    The advanced search tool in Google Docs is a special panel that is used to search for various information while working on a document. To call it you can use special point in the menu Tools or hotkey combination Ctrl + Alt + R. You can learn more about this function from.

    10. Additions

    The functionality of Google Docs can be expanded using special add-ons. They are available both from third-party developers and from the Google. Typically they serve to add support for new formats, file conversion, and more convenient use of the editor for various purposes. Get to know some of the useful additions you can .

    11. Insert images by dragging and dropping from your desktop or other site

    Not everyone knows, but you can insert pictures into a Google Docs document by simply dragging them from your desktop or file manager. And if you need to insert a picture from another web page, just drag and drop it into the desired place in the text, and it will automatically appear in your document.

    12. Translate documents

    If you work with documents in a foreign language, then Google Docs has a built-in translator. It's located in the menu Tools - Translate Document.

    13. Navigating complex documents

    If you have opened a complex, large document, then displaying a table of contents will help you easily navigate its structure. You can find this function in the menu Add-ons - Table of contents - Show in sidebar.

    14. Enable full screen mode

    Many people like special text editors, which contain a minimum of distracting elements and occupy the entire monitor screen. This helps you work more productively and focus only on the text. Activate similar mode You can also use Google Docs. To do this, open the menu View and uncheck the box Show ruler. Then select the command Compact controls or Full screen.

    15. Use the template gallery

    Don't forget that office suite Google has a pretty good gallery of templates. It is located at this address, and it contains many useful preparations that can make your work easier.

    16. Automatic content insertion

    If you want to insert a table of contents into your document, you don't have to do it manually. Just find it in the menu Insert paragraph Table of contents, and the editor will do everything for you.

    17. Use bookmarks in your document

    Sometimes it happens that you need to provide a link not to the entire document, which can be quite lengthy, but to a separate paragraph. In this case, bookmarks will come to our aid. Place the cursor at the desired location in the text, and then select from the menu Insert paragraph Bookmark.

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