Working on a computer with the word program. A detailed guide to using Microsoft Word

Microsoft Word- the most important and necessary tool for any office work. And the number of functions it possesses will shock any person. We have selected 20 tips that will help simplify your work with Word and automate some routine tasks. You can check out similar material for Excel.

Inserting date and time

You can quickly insert a date using the key combination Shift + Alt + D. The date will be inserted in the format DD.MM.YY. The same operation can be done over time using the combination Shift + Alt + T.

Quick case change

If you do not yet know touch typing, then CAPS LOCK can play a cruel joke on you. By accidentally turning it on and not looking at the screen, you can type a mountain of text that will have to be deleted and rewritten from scratch because of one pressed button. But highlighting required text and pressing Shift + F3 will change the case from uppercase to lowercase.

Cursor acceleration

Typically, if you move the cursor using the arrows, it moves one letter at a time. To speed up its movement, hold down the Ctrl key together with the arrow.

Selecting text fragments located in different places

Very useful feature, which allows you to highlight inconsistent text fragments. Hold Ctrl and select the pieces of text you need.

Clipboard

If you use copy and paste (and you probably do), then you most likely know about the advanced clipboard in Word. If not, then it is called by clicking on the button of the same name and shows everything that you copied to the buffer while working.

Quickly take screenshots

If you are making a manual, a review of a service, or you just need to insert a screenshot into Word, you can do this very simply using the appropriate tool. Click on the "Snapshot" button and Word will show everything active windows. By clicking on any of them, you will receive a screenshot of this window.

Hyphenation

Including hyphens can improve the readability of your text and also eliminate long empty spaces between words. You can arrange them yourself or entrust it to the computer. The button is located in the “Page Layout” - “Hyphenation” menu.

Watermark

You can add a watermark to your document for added protection. To do this, go to the “Design” menu and select “Background”. Word has four standard template, you can also create your own.

Repeat previous command

A very useful function that allows you to duplicate the last command. If you press F4, Word will repeat the last command you made. This can be entering text, sequentially deleting several lines, applying styles for different sections of text, and much more.

Setting the accent

Adding emphasis in Word couldn't be easier. To do this, place the cursor after the letter on which the accent should be placed and hold down the combination Alt keys+ 769. Important: numbers must be pressed numeric keypad right.

Customize the Ribbon

The top ribbon with buttons can be highly customized. To do this, go to the menu “File” - “Options” - “Customize Ribbon”. Here you can add features that were not there before and remove those that are not needed. Moreover, you can delete or create your own tabs with functions.

Quickly select a large piece of text

To quickly select a large piece of text, place the cursor at its beginning and Shift-click at the end of the fragment. It will save time and nerves in situations where you have to select several sheets at once.

Quickly move through a document

There are several combinations that greatly speed up document navigation:

Ctrl + Alt + Page Down - next page;
Ctrl + Alt + Page Up - previous page;
Ctrl + Home - move to the top of the document;
Ctrl + End - guess for yourself. :)

Inserting a new page

How I hate myself for not knowing this combination before. Ctrl + Enter allows you to instantly create a new sheet, rather than holding Enter with one hand while brewing tea with the other.

Changing the default save folder

By default, Word saves all files in the Documents folder. To change this, go to the menu "File" - "Options" - "Save". In the line "Location local files Default" select the folder you need. In the same menu, you can configure the default document format, autosave, and much more.

Source formatting

In order to return the text to its original formatting, you need to press the Ctrl + Spacebar key combination.

Word as a task manager

If you're a big fan of Microsoft and Word in particular, you can even use it as a task manager. True, first you have to try a little. Right-click on the Features Ribbon at the top and select Customize Ribbon. In the right column, enable the only disabled tab “Developer”.

Go to the “Developer” tab that appears and find the “Checkbox” element, which shows a check mark (why not). Now, by clicking on the checkbox, you can create lists of tasks and mark them as completed.

Vertical text selection

If you accidentally mess up your list, you can highlight the text vertically. To do this, hold Alt and use the mouse cursor to select.

Protect a document with a password

There is no need to even say why this is needed. In our age, when information has become the main weapon, having additional protection never hurts. To protect a document with a password, go to the "File" tab and select the "Document Protection" option. Now feel free to create a password, but remember that if you forget it, you will not be able to recover it.

The fastest way to open Word

Rounding out our list is an incredible hacking trick. If previously, in order to open Word, you created new document or looked for it in the Start menu, then this is now a thing of the past. Press combination Windows keys+ R and enter in the window that appears winword. If you don't use command line for other commands, then the next time you press Windows + R, the command to launch Word will automatically load and all you have to do is press Enter.

Do you have any ways to make Word easier? I'm sure there is. Share them in the comments!

It is not necessary to know and use all the features of the Microsoft text editor. You can successfully complete work tasks by occasionally switching between the Home and Insert tabs. But you will work even more efficiently if you equip yourself with even a few tricks from this review.

Here is a simple example familiar to webmasters. Some specialists copy the content into Notepad before transferring text from a Word document to a CMS editor. This clears the text from Word formatting, which may conflict with the template formats of the engine. So, you don't need Notepad. To solve the problem, just select the text in Word and click the “Remove All Formatting” button.

Please note, this review was written for Word versions’a 2013. Current stable version The program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.

How to create and save a MS Word document

To create a document, open working folder. Right-click and select the "New - Microsoft Word Document" option.

To easily find a document, name it.

You can also launch MS Word from the Start menu. Pay attention to the illustration.

When launched through the start menu, you created a new document with a default name. Give it a name and save it in a folder of your choice so you don’t lose it. To do this, click on the “Save” icon or use the key combination Shift+F12.

Name the document and save it to the selected folder.

You have created and saved the document. Get to work.

How to use the Home tab features

Tools in the MS Word control panel are combined using thematic tabs. This type of interface is called a ribbon. By default, the main toolbox opens, highlighted in the Home tab.

Below are the tasks that you can perform using the tools on the Home tab.

Tool block "Clipboard"

You can copy, cut and paste content. To use the Cut and Copy options, select the desired piece of text.

Please note the insert options. You can keep the original formatting, merge the formats, or save the text without formatting. You can also use special insert modes.

Why do you need a special insert? For example, imagine that you need to work with text copied from another document or website. The original formatting may not match the formatting in your document.

This problem is solved using special insert. Use the appropriate menu. In the window that opens, select the “Unformatted Text” option.

Now it will be more convenient for you to format the copied content.

Using the Clipboard menu, you can select previously copied content and paste it into a document. To open the clipboard, click on the arrow marked in the illustration. Select the desired item. Using the drop-down menu, select the "Insert" option. You can also delete the copied element from the clipboard.

You can customize the default paste options. To do this, use the “Insert – Default Insert” menu.

Specify the appropriate settings and save the changes. Pay attention to the options for pasting into another document. Most users can replace the default "Keep original formatting" with "Keep text only".

Font toolbox

To change the default font, use the drop-down menu marked in the illustration. Please note that in order to change existing text, the fragment must be selected before selecting the font.

Using the corresponding menu you can select suitable size font. Pay attention to the ability to increase or decrease the font of the selected fragment. Mark the text and use the buttons marked in the illustration.

You can select the appropriate register using the corresponding menu. Select the desired piece of text, use the button marked in the illustration and select the desired option.

You can highlight a piece of text with bold, italics, or underlining. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how you want to underline your text.

To cross out a piece of text, select it and use the corresponding button.

Using the X 2 and X 2 buttons you can add subscript and superscript text.

Using the marked buttons, you can change the color, highlight the text with a marker, or apply effects to it.

Please note that advanced font options can be configured. To enter the menu, press the button marked in the illustration.

On the Font tab, specify the appropriate settings for the body text and headings. Using the “Default” button you can return the default settings, and using the “ Text effects» select additional effects.

Paragraph tool block

To create a bulleted, numbered, or multilevel list, use the drop-down menus shown in the illustration.

To create a bulleted or numbered list, place the cursor on new line and click on the corresponding button. Use the drop-down menu to select the appropriate marker symbol.

You can use additional characters using the Define New Marker menu.

To create a multi-level list, select the “Change List Level” option from the corresponding drop-down menu.

You can select the appropriate list style in the library. And the menu “Define a new multi-level list” and “Define new style list" will help you create your own list template.

You can select the appropriate text alignment method using the appropriate menu. To ensure text readability, use left alignment.

Change if necessary line spacing. In most cases, the standard spacing of 1.15 will work for you. If you are preparing a document for children or older people, increase the spacing to 1.5 or 2.0. Further increase in spacing will reduce the readability of the text.

Using fill, you can highlight a piece of text with color. For example, you can highlight a paragraph or a table cell. To add a background, select a piece of text and choose a color from the Fill drop-down menu.

You can use the Borders menu to control the borders of cells in tables. Select the cells you are interested in. Use the drop-down menu to select the appropriate action.

Toolbox "Styles"

Use the Styles menu to select the appropriate text style. If you want to apply it to existing content, select the appropriate fragment and define a style. To style the content you create, place your cursor on a blank line and select suitable option registration For example, you can use the appropriate style for headings.

Editing tool block

Using the Find menu, you can quickly search for content that interests you. Note the drop-down menu access to advanced search settings.

The Replace function is convenient to use when editing text. For example, you can automatically replace the word “copyright” with “copywriting” in the text. To do this, use the “Replace” menu, specify the desired words in the “Find” and “Replace with” fields.

Click the Replace All button. After processing the request, the program will report the number of replacements performed.

Use the Highlight function to quick selection content. For example, you can select all the text in two clicks, select arbitrary objects or select fragments with the same formatting.

Using the Collapse Ribbon function, you can hide program management tools. Only tabs will remain on the panel.

To return the tools to the panel, expand any tab and use the “Pin the Ribbon” option.

How to use the Insert tab features

The "Insert" tab contains tools with which you can insert various objects into a MS Word document.

Toolbox "Pages"

You can select a template from the Cover Page menu title page for the document.

Using the functions " Blank page" and "Page Break" you can create a blank page or go to new page. For example, if you need to insert a blank page between paragraphs, place the cursor between them and use the Blank Page function.

Toolbox "Tables"

Using the Table drop-down menu, you can insert or draw a table in your document. This can be done in several ways.

To quickly add a table, use the graphical tool. Using the mouse cursor, select the required number of cells in the table. After this, place the cursor on the selected area and click left button mice.

The Insert Table feature allows you to manually specify the number of rows and columns. You can also choose how you want to define the width of the columns.

The “Draw Table” function allows you to perform the corresponding action. Use it to create custom tables. For example, you can draw a table with different numbers cells in rows.

To define the properties of the drawn table, use the corresponding menu.

Using the menu " Excel tables» can be inserted into MS document Word tables from MS Excel. In the Express Tables menu you will find table templates.

Tool block "Illustrations"

Using the Pictures feature, you can insert an image into a document with hard drive computer. The “Images from the Internet” menu allows you to find suitable photos on the Internet.

Search results give priority to photos distributed under a Creative Commons license.

The Shapes feature helps you add a template shape, such as a heart, star, or arrow, to your document. To use the tool, use the drop-down menu to open the catalog and select the appropriate shape.

Use your mouse cursor to determine the size and location of the shape in your document.

Decorate the shape using the Fill, Outline, and Effects functions.

The SmartArt feature allows you to insert graphics into your document. Use the drop-down menu to select the type and appropriate pattern.

Place the cursor on the elements of the picture and add text.

Note the ability to change the color of SmartArt objects.

Using the Chart menu, you can add charts to your document. Please note that you can select the graph type.

Insert the required values into the data table.

Using the Capture menu, you can take a snapshot of an area of the screen and insert it into a document. To do this, use the drop-down menu to select the “Screen Clipping” option, and use the mouse cursor to select the area you want to capture.

Tool block "Add-ins"

In add-ons you will find a store Office applications. It contains paid and free tools for solving special problems. To select the appropriate application, click on the “Store” button and use the search. You can also browse tools by category.

For example, with the MailChimp for MS Word application, you can create Email campaigns right in the document. To use the application, click the “Trust” button. The tool's capabilities will become available after authorization.

The My Applications menu displays a list installed applications. You can remove unused ones and add new ones.

The Wikipedia function allows you to search for information on a corresponding resource directly from a MS Word document. You can also quickly insert images from Wikipedia into a document.

To use the tool, click the button marked in the illustration and highlight the word or term whose meaning you want to find. Internet access is required for the tool to operate.

To insert an image, click on the plus sign marked in the illustration.

You can also insert a text quote from Wikipedia into the document. To do this, select the desired fragment and click the plus sign.

Multimedia Tools

Using the Internet Video tool, you can insert relevant objects into your document. To use the feature, click the "Internet Video" button, search for the video using YouTube or Bing, select and paste the item.

The video can now be viewed in a MS Word document. To do this you will need access to the Internet.

You can watch videos in Word

Links feature

Using the Links drop-down menu, you can insert hyperlinks, bookmarks, and cross-references into your document. To insert a hyperlink, copy the web page URL to your clipboard. Then select a piece of text that will become the anchor of the link.

The Bookmark feature allows you to quickly jump to marked sections of text. To add a bookmark, select the desired piece of text, and in the “Links” drop-down menu, select the “Bookmarks” option. Give the bookmark a name and click Add.

To quickly jump to bookmarked content, select the Bookmark menu, select the bookmark you want, and click Go.

Note function

The Notes function is convenient to use when group work with a document. To add a note to the text, select a piece of text and click the marked button.

To edit, delete, or mark a note as ready, place the cursor on it and open context menu using the right mouse button. Select the required option.

Header and Footer tool block

Using the tools in the Header and Footer group, you can add headers and footers to pages, and also number the pages of your document.

To add a header, use the appropriate menu. Select a footer template.

Enter text. To save changes, close the Header and Footer window.

To remove or change a header, use the appropriate options in the Header menu.

You can work with the footer in a similar way.

Using the Page Number function, you can number the pages of a document. To do this, use the drop-down menu to select a location and numbering template.

Text tool block

Using the Text Box function, you can select a piece of text in a document. Use it if you need to create a sidebar, quote, or definition. To use the tool, use the drop-down menu to select a text box template.

Add text and save changes.

The View Quick Blocks feature allows you to insert autotext, document properties, or a field. For example, you can insert the date of publication, name, address and phone number of the organization and other data.

Using the Add WordArt menu, you can add visually appealing text to your document. To do this, use the menu marked in the illustration. Select the appropriate object and add text.

The Add Drop Cap feature lets you style paragraphs with a prominent capital letter. Place the cursor at the beginning of the paragraph. Use the appropriate menu to select the location of the capital letter. Pay attention to the ability to change the parameters of the drop cap. You can choose the font, height and distance from the text.

Add a line to your document for digital signature. To do this, use the menu marked in the illustration. In the window that opens, specify necessary information and save the changes.

The Date and Time function will help you add the current date and time to your document. Click on the appropriate button, select the date display format and click OK.

The Object function allows you to insert objects or text from a file into a document. To paste text from a file, select the appropriate option from the drop-down menu. Find the file on your hard drive whose text you want to insert into the document and click “Insert.”

Symbols tool block

The “Equation” function will help you insert into a document mathematical formula. Use the drop-down menu to select a standard formula or go to the designer. Add the required values and save the changes.

Using the Symbol menu, you can insert symbols that are not available on your keyboard into your document. Note the option to insert additional characters from the dialog box.

How to use the Design tab features

Using the tools in the Design tab, you can change the design of your document. If you want to change standard settings, start by choosing a topic.

To undo changes, use the "Restore Template Theme" option or select the "Standard" theme.

In the styles menu, select the style that suits you.

The Colors feature allows you to manually adjust the font color of body text, headings, and hyperlinks. You can choose a standard set of colors or specify colors for different style elements yourself.

Using the Fonts menu, you can quickly customize the font for headings and body text. You can select standard pairs or specify the font manually.

You can use the Paragraph Spacing menu to change the related settings. It is possible to delete an interval, select standard ones, or set your own values.

Using the Effects menu, you can select additional design effects. The Default feature is useful if you want to apply design settings to new documents.

“Page Background” tool block

The Background feature allows you to select a standard or customize the background. To set the parameters manually, use the “Custom Underlay” option.

You can change the corresponding setting using the Page Color function. Pay attention to the “Fill methods” option. With it, you can add texture, pattern, and design to your pages.

The Page Borders feature allows you to add borders to pages. Use templates or your own settings.

How to use the Page Layout tab features

Tab tools allow you to change the layout of document pages.

“Page Options” tool block

The "Margins" function allows you to choose standard or specify your own margin options. To set custom values, use the Custom Fields option.

The Orientation feature allows you to choose portrait or landscape orientation document sheets. Using the "Size" menu, you can change the size of sheets. The default size is A4.

In the Columns menu, you can specify the number of columns per sheet. The Breaks and Line Numbers functions allow you to set page breaks and add line numbering accordingly. The “Hyphenation” menu allows you to enable hyphenation of words from line to line by syllable. By default this feature is disabled. Do not change this setting unless necessary.

Paragraph tool block

With the Indent feature, you can adjust the left or right margin of a paragraph. To use the function, place the cursor at the beginning of the selected paragraph and set the indent value.

You can use the Spacing feature to change the spacing between selected paragraphs. To do this, place the cursor in front of the selected paragraph and set the values.

Arrangement toolbox

The Position function allows you to set the position of an object in the text. To use the tool, select the selected image and use the drop-down menu.

The Text Wrap feature lets you choose how text wraps around an object. To test the tool, select the drawing and use the drop-down menu.

Using the “Selection Area” button, you can display a list of objects in the task area. Using the Align, Group, and Rotate functions, you can perform appropriate actions on selected objects.

How to use the Links tab

Tool block "Table of Contents"

The Add Text function allows you to add or remove the current heading from the table. The Update Table function allows you to include new sections in the table of contents.

Footnotes tool block

Using the Insert Footnote menu, you can add a corresponding element. Select the fragment of text that the footnote refers to and click the button marked in the illustration.

Using the "Insert" function endnote» You can add a footnote to the end of the document. Use the Next Footnote drop-down menu and the Show Footnotes feature to quickly navigate between footnotes.

Tool block “Links and references”

Using the Insert Link menu, you can link to a source of information, such as a book. Place the cursor next to the text fragments that the link refers to. Click the appropriate button, enter the required information in the window that opens and save the changes.

Using the "Manage Sources" function, you can edit the list, sort and delete sources.

The Style drop-down menu allows you to select a link style. Using the Bibliography function, you can insert relevant information into a document.

Tool block "Names"

The Insert Title feature lets you add a title or caption to images, tables, and formulas in your document. To use the tool, select the desired object and click the button marked in the illustration. Add information and save changes.

Using the Illustration List feature, you can add relevant information to your document.

Tool block “Subject index”

The "Mark Item" function allows you to add objects to the index. To use the tool, select an object, such as a piece of text or a picture, use the appropriate menu and fill in the information.

Using the “Subject Index” menu, configure the display of the subject index in the document.

Tool block “Link table”

How to use the features of the "Mailouts" tab

The tab tools will help you organize physical and electronic mailings.

Create tool block

The "Envelopes" function allows you to correctly add information to paper envelopes. To use the tool, click the marked button and add the required information. Now you can print the information on the envelope. Pay attention to the "Feed" field. This shows how to feed the envelope into the printer.

The “Stickers” function will help you correctly print information on stickers for parcels, envelopes, and CDs.

Tool blocks “Start Merge”, “Compose Document and Field List”, “View Results” and “Complete”

The Start Merge feature allows you to send a message to multiple recipients. For example, you can send a letter or email message. To do this, click the “Start Merge” button and select the “Step-by-step Merge Wizard” option. Follow the prompts in the task pane.

The Step-by-Step Merge Wizard combines tools from the Start Merge, Build Document and Field List, View Results, and Finish groups.

Use the Review tab to edit and evaluate the document.

Spelling tool block

Using the button marked in the illustration, you can start standard remedy MS Word to find errors and typos. Please note that the program does not “see” all errors, and sometimes offers corrections where there are no errors.

The “Determine” function will help you determine the meaning of unknown words. Please note that to use the tool, you must select a dictionary from the app store and install it. The Thesaurus menu allows you to find synonyms for selected words. The Statistics function shows the number of words, characters, paragraphs and lines in a document or its fragment.

Toolbox "Language"

The Translation menu allows you to automatically translate a selected word or phrase. Select the content you are interested in and use the button marked in the illustration.

The Language feature allows you to select your spelling language and configure language settings.

Note tool block

Using block tools, you can add, view, edit, and delete notes. Please note that notes can also be created from the Insert tab.

“Write corrections” and “Changes” tool blocks

You can use the Revisions feature to track changes made to a document. Pay attention to the "Scanning Area" menu. It allows you to choose how to display the list of changes: at the bottom or to the side of the document.

Tools in the Changes block allow you to accept or reject changes, and move to the previous or next revision.

The Compare feature allows you to compare versions of documents and combine revisions from multiple users. The “Block Authors” and “Limit Editing” functions protect your document from unwanted actions of other users.

How to use the View tab features

Tools on the View tab allow you to customize the display of your document.

Tool block “View modes”

Using the block tools, you can select the page viewing mode. For example, you can view the document structure.

“Show” tool block

Using group tools, you can enable the display of the ruler, grid, and navigation pane. The last function allows you to quickly jump to the desired section of the document.

The New Window function opens the current document in a new window. This is useful if you edit content and want to refer to the original. The Arrange All feature combines multiple documents into one window. The “Split” function is necessary to work with in different parts document.

With the Side by Side feature, you can place two documents next to each other in the same window. This is convenient when you need to compare content.

The Go to Another Window feature lets you quickly move to other open documents.

The Macros feature automates frequently performed tasks. To use the tool, you need to create a macro. For example, imagine that you often need to highlight portions of text in bold italics. To perform this action automatically, create a macro. Proceed like this:

Select a random piece of text. From the Macros drop-down menu, select the Record Macro option.

Choose how to run the macro: using a button on the toolbar or a keyboard shortcut.
Set the keyboard shortcut to activate the macro.

Click the Assign button and run the commands you want to include in the macro. To do this, go to the “Home” tab, select bold and italic.
Return to the Macros menu and stop recording.
Check if the macro works. To do this, select a piece of text and press the specified key combination.

Additional tricks to improve your productivity with MS Word

Below you will find a list of life hacks that you can use to quickly solve standard tasks when working with MS Word:

Use the context menu. It is called by right-clicking the mouse.

To select a paragraph, triple-click on any word with the left mouse button.

To insert placeholder text on a page, write the following characters: =lorem(2,2). Use the numbers in parentheses to determine the number of paragraphs and filler lines. If you replace "lorem" with "rand", random text will be used as a placeholder.

To quickly create a superscript or subscript, select the right word and press the key combination “Ctrl +” or “Ctrl Shift +” respectively.
To highlight a sentence, press Ctrl and place the cursor on any word.
Select the type of file to save. For example, you can save the data in PDF format. To do this, select the "Save As" option and select desired type file.

To create horizontal line, type three consecutive hyphens and press Enter.
To type a dash, use the keyboard shortcut Alt + 0151.
To quickly move a piece of text, select it, press F2, place the cursor where you want to insert it, and press Enter.

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1. How to number pages
2. How to delete a page
3. How to make a frame
4. How to make content
5. How to make footnotes
6. How to align text
7. How to make a link
8. How to make a diagram
9. How to make a table
10. How to make a paragraph

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How to select an entire document

In the open Word document window, press the keyboard shortcut “Ctrl” + “A”.

How to highlight an offer

Press the “Ctrl” button, and then click with the mouse cursor on any word from the sentence.

How to highlight a paragraph

To select a paragraph, click three times on any word in that paragraph.

How to highlight text fragments in different places in a document

Select anything in a Word document in a convenient way the first piece of text you need, and then, by pressing the Ctrl key, select the other pieces of text you want.

How to select a large piece of text

Place the mouse cursor at the beginning of the fragment, and then, pressing the “Shift” key, click the mouse cursor at the end of the fragment.

How to change case

If you accidentally typed text in capital letters, then you can return the letter case to normal by first selecting the text and then pressing the “Shift” + “F3” keys.

Simple text wrapping

Wrap text in a document without using copy/paste functions. Select part of the text and then press "F2", move the cursor to right place document, and then press the Enter key.

The text will be moved to a new location in the document.

Underline text by skipping spaces

By default, Word works in the standard order: when underlining text, words and spaces are affected (solid underlining). What if you need to underline only words in the text, skipping spaces? To do this, select the text and then press the “Ctrl” + “Shift” + “W” keys.

As a result, only words in the document text will be underlined and spaces will be skipped. Pressing these keys again will cancel the underline.

Go to the beginning or end of the document

In an open Word document window, click on the keyboard shortcuts:

“Ctrl” + “Home” - go to the beginning of the document
“Ctrl” + “End” - goes to the end of the document

Quickly follow hyperlinks

By default, in Word, to follow a link (hyperlink), you must first press the “Ctrl” key and then click on the link. Hyperlinks can go to sites on the Internet, to other files, or within the document itself, to a specific place in the text of the document. Now I will tell you how to follow a link with one click.

Sign in Word settings, select Options and then Advanced. In the Editing Options section, uncheck the box next to CTRL + click to select hyperlink.

Taking a Screenshot in Word

Starting with Word 2010, the program added the ability to create screenshots (screenshots). The screenshot is pasted directly into Word document.

Go to the “Insert” tab, in the “Images” group, click on the “Snapshot” button. Next, select a window thumbnail from the list open windows, or click on “Screen Clipping”, and then select the desired portion of the monitor screen with a frame.

Next, Word will automatically insert the screenshot into open document. This image can be moved or resized like any other image in a Word document. The screenshot feature works in Word 2010, Word 2013, Word 2016.

Merging documents

In Word, you can quickly combine documents without having to select, copy, and paste documents one at a time.

First, open a new Word document, then go to the “Insert” tab, click on the arrow next to the “Object” button, and in the menu that opens, select “Text from file...”.

After this, the contents of the selected documents will be sequentially copied into a new Word document.

Document comparison

Let's say you need to compare two versions of the same document. Select a document, open the “Review” tab, click on the “Compare” button. The menu will open two options: “Compare...” and “Merge...”. Click on the "Compare..." option.

In the window that opens, you will see differences between versions of the document, highlighted in red.

Password protection

To ensure privacy, encrypt your Word document using a password. Access to the encrypted document will be opened only after entering the password. You can read more about this.

How to repeat your actions several times in a row

In order not to repeat your actions several times in a row (text entry, insertion, deletion, etc.), use the repeat action command. After the action you want to repeat, press the “F4” keyboard button.

Conclusions of the article

With the help of 15 useful tips, the user can work more productively and quickly in Microsoft Word.

With this article I plan to open a series of lessons on text editor Microsoft Word. Previously, I often had to do tutoring, that is, learning how to use a computer and application programs. People have different levels of training, so there were often cases when it was necessary to train a person from scratch, including various programs from Microsoft package Office, which also includes Word.

And I think that I did it quite successfully, judging by the reviews. At least, my clients continued to quite successfully keep in touch with me and consulted me on various issues. When teaching any program, I tried first of all to imagine myself in the user’s place and explain it taking into account all those nuances that may be incomprehensible. In the case of the Word program, you must also take into account and know what keys are on the keyboard for and what they are for. Therefore, I will also take this point into account, and this lesson will even cover such an aspect as training in working with the keyboard. There is no way without this, since these are the very basics that you need to know.

And I think it’s normal when a person doesn’t understand something. The reasons may be different. Some didn’t have computer science at school, others did, but they didn’t explain exactly what was needed. So, for example, I studied computer science at school, but we mostly did what we drew in Paint program. That is, not even in Photoshop, which could really be useful in life. However, this topic can be discussed for a very long time.

All examples will be considered using the example of the Microsoft Office 2010 package. But everything said is also true for Office 2007 and newer packages. Since version 2007, which was different compared to previous versions redesigned interface, henceforth from the release software products this family, the interface remained essentially the same.

Getting started.

Actually, after launching Microsoft Word, you can already start typing text. What may be incomprehensible to a beginner and inexperienced user who is new to computers? Here are some nuances:

To capitalize a letter, hold down Shift key, press the letter you want to make capital.

To switch the language from Russian to English and vice versa, the key combination Alt + Shift is usually used. What does this designation mean? While holding down one of these 2 keys, press the other.

If you want to end a paragraph, use the Enter key to do this. When typing text, you don’t need to press anything specifically to move a line. Because the transition is carried out independently.

If you need to make a red line in the text (paragraph indent), then use the Tab key for this.

At the very top of the main program window is the main menu. There are tabs File, Home, Insert, Page Layout, Links, Mailings, Review, View, Settings. Depending on the version of the package you are using, your tabs may be arranged differently. But the essence does not change in any case.

We are now on the Home tab.

If we want to change the font typeface and font size, then we indicate the corresponding values (in the figure they are highlighted with a red frame). After this, if you suddenly want to cancel the selected style, you just need to press the Ctrl + Space key combination.

If, when choosing a font, you get a crappy text when typing, keep in mind that this only means that the font you have chosen does not contain Russian letters.

To make the typed text bold, you need to select the Zh, K button on the toolbar - the text will be printed in italics, H - underlined.

You started typing text, but then decided to return to the normal style, press Ctrl key+ Space. I recommend that you remember this combination in the future. Saves time, reduces unnecessary movements and generally makes life easier.

What else might be useful in the future? Well, these are first ways to select text. And it is selected either by moving the mouse over the selection area with the left mouse button pressed. Or using the Shift key and arrow keys. Well, or very different universal method. Hold down the Shift key and click the area where the selection begins, and then do the same by left-clicking where the selection area should end.